AGENDA
THE REGULAR MEETING OF THE BOARD OF TRUSTEES OF THE PORTAGE LA
PRAIRIE SCHOOL DIVISION TO BE HELD JUNE 8, 2017 AT 6:30 P.M.
CALL TO ORDER:
ROLL CALL:
REGRETS:
Murray McLenehan (Chair)
Hélène Hoggarth
Luis Luna
T. Cuddington
Rochelle Rands
David Citulsky
Penny Verwey
Rod Brownlee
Pam Garnham
Yvette Cuthbert
Shauna-Lei Leslie
Yvonne Dion
Preston Meier
COMMITTEE OF THE WHOLE
06:01:17 Motion:
That the board resolve into committee of the whole, in camera.
Moved
Seconded
Carried
06:02:17 Motion:
That the board rise and report/without reporting.
Moved
Seconded
Carried
COFFEE BREAK
A.
AGENDA:
06:03:17 Motion:
That the agenda for the meeting of June 8, 2017 be approved.
Moved
Seconded
Carried
1
06:04:17 Motion:
That the minutes of the regular meeting of May 25, 2017 be approved.
Moved
Seconded
Carried
06:05:17 Motion:
That the minutes of the Operations Committee meeting of May 29, 2017 be approved.
Moved
Seconded
Carried
06:06:17 Motion:
That the minutes of the Business and Finance Committee meeting of June 5, 2017 be
approved.
Moved
C.
Seconded
Carried
MOTIONS:
06:07:17 Motion:
That following teacher(s) be employed on Teacher - General contract(s) effective
September 5, 2017.
Kelly Haapamaki
Moved
75%
Seconded
Carried
06:08:17 Motion:
That the following teacher(s) be employed on Limited-Term Teacher contract(s):
Randi Brooks
Charlene Cruz
Mercedes McLean
Caitlyn Nurse
Tim Pedden
Cari Smith
Tanya Van Damme
Dianne Walker-Gillam
Moved
Seconded
75%
100%
100%
100%
100%
100%
50%
50%
September 5, 2017 to June 29, 2018
September 5, 2017 to June 29, 2018
September 5, 2017 to June 29, 2018
September 5, 2017 to February 2, 2018
September 5, 2017 to June 29, 2018
September 5, 2017 to June 29, 2018
September 5, 2017 to June 29, 2018
September 5, 2017 to December 22, 2017
Carried
2
06:09:17 Motion:
That By-Law No.269, being a by-law of the Trustees of the Portage la Prairie School Division to
allow, if necessary, for the borrowing of Five Million Dollars ($5,000,000.00) for the purpose
of meeting current expenditures for 2017/2018, be now read the second time.
Moved
Seconded
Carried
06:10:17 Motion:
That By-Law No.269, being a by-law of the Trustees of the Portage la Prairie School Division to
allow, if necessary, for the borrowing of Five Million Dollars ($5,000,000.00) for the purpose
of meeting current expenditures for 2017/2018, be now read the third time and finally passed.
WHEREAS the School Board of the Portage la Prairie School Division (hereafter referred to as the “Board”) deems it
necessary to borrow the sum of Five Million Dollars ($5,000,000.00), to meet the current expenditures of the Board for the
current year (2017/2018).
AND WHEREAS the amount of the estimate of the approved expenses of the School Division for the current year is the
sum of Thirty Nine Million, Two Hundred and Fifty Thousand Dollars ($39,250,000.);
AND WHEREAS the amount (if any) heretofore borrowed and the amount hereby authorized to be borrowed do not
exceed the amount of the said estimate of approved expenses less such sums (if any) as have been paid over by a Municipality
or The Public Schools Finance Board or by the Minister of Education on account of the amount required for the current year’s
expenses of the School Division.
NOW THEREFORE it is hereby enacted by the School Board of the Portage la Prairie School Division as follows:
1. THAT the Secretary-Treasurer of the Board, and the Manager of Business and Finance be and are hereby authorized to
borrow, by way of overdraft or by way of promissory note from the Bank of Montreal (hereinafter referred to as the “Bank)
the sum of Five Million Dollars ($5,000,000.00) for the purpose aforesaid and to pay or agree to pay interest thereon, either in
advance or at maturity and in either case after maturity, at the nominal rate of current approved rate per cent per annum
payable on demand.
2. THAT the Secretary-Treasurer and the Manager of Business and Finance be and are hereby authorized on behalf of the
Board to execute under seal of the Board promissory note or notes in favour of the Bank, for or for any part of the said loan, if
and when required by the Bank.
3. THAT the amount so borrowed shall be a first charge upon any monies to be received by the Trustees on account of the
current year’s estimate for the purposes of the said School Division whether from the Municipalities and Public Schools
Finance Board or from the Minister of Education or from any other source and as the same are received the said School
Division shall receive them as trustees for the said Bank until such time as the full indebtedness to the said Bank has been
fully satisfied, but the said Bank shall not be restricted thereto for the payment of the sum or sums so borrowed nor shall it be
bound to wait for repayment of the monies so borrowed until the Municipalities and Public Schools Finance Board or the
Minister of Education have discharged their obligation to the School Division.
4. THAT this By-law shall come into force and have effect immediately from and after the passing thereof.
5. THAT nothing herein contained shall waive, prejudicially affect or exclude any right, power, benefit or security by
statute, common law or otherwise given to or implied in favour of the said Bank.
Moved
Seconded
Carried
3
06:11:17 Motion:
That Lori Carlson-Judson, Consultant, request for a 20% reduction to her TeacherGeneral contract for the 2017-2018 school year be approved.
Moved
D.
Seconded
Carried
SUPERINTENDENT'S DEPARTMENT REPORT:
PG
1.
2.
3.
4.
5.
Portage Collegiate Institute Student Award Winners – Entrepreneur Showcase Winnipeg
Summer Professional Development
Aboriginal Awareness Day
Provincials – Portage Collegiate Institute
Long Service Tribute Dinner
RR
1. No Items
TC
1. Attended the ECVS – “Looking Back” the year-end musical concert
2. Attended Labour Law – The Progressive Discipline Seminar for Supervisors and Stewards
(Winnipeg)
3. Attended the Red River College – Central Prairie Regional Strategic Council
4. Addressed the Rotary Club – Introduction and State of the PLPSD presentation
E.
OTHER BUSINESS
F.
INFORMATION ITEMS:
Copies Provided:
1. Portage Collegiate Institute - The Dispatch
2. Education Canada – June 2017 Edition
E-mailed copies:
1. Newsletters:
 Yellowquill School – May 29, 2017
 Yellowquill School – June 5, 2017
 Northern Breeze Colony School
 École Crescentview School
2. Manitoba School Boards Association:
 CSBA Press Bulletin May 2017
4
G.
UPCOMING MEETINGS:
June 22
June 23
June 23
June 24
June 24
September 14
September 28
October 12
October 26
November 9
November 23
December 14
December 28
January 11
January 25
February 8
February 22
March 8
March 22
April 12
April 26
May 10
May 24
June 14
June 28
H.
Board Meeting
Grad Awards/Bursaries @ 1:30pm – Stride Place
Formal Grad Ceremony @– 7:00pm – Stride Place
Prom and Grand March @ 6:30pm – Stride Place
Safe Grad @ 10:00pm – Stride Place
Board Meeting
Board Meeting
Board Meeting
Board Meeting
Board Meeting
Board Meeting
Board Meeting
Board Meeting
Board Meeting
Board Meeting
Board Meeting
Board Meeting
Board Meeting
Board Meeting
Board Meeting
Board Meeting
Board Meeting
Board Meeting
Board Meeting
Board Meeting
DELEGATIONS/PRESENTATIONS
Pam Stinson, Portage Collegiate Institute Teacher – Daughters of the Vote Presentation
I.
NEWS MEDIA QUESTIONS:
C.F.R.Y.
Daily Graphic
J.
Aaron Wilgosh
Brian Oliver
COMMITTEE OF THE WHOLE:
06:12:17 Motion:
That the board resolve into committee of the whole, in camera.
Moved
Seconded
Carried
5
06:13:17 Motion:
That the board rise and report/without reporting.
Moved
Seconded
Carried
06:14:17 Motion:
That the 10:00 P.M. rule be suspended.
Moved
K.
Seconded
Carried
ADJOURNMENT:
The meeting was adjourned by the chairman at
p.m.
*****
6