ACTIVITY AT YOUTH CENTRE FLOW CHART
Is the activity at the Youth Centre?
Yes
No
Is the activity Low Risk?
See ‘Activities Away From
Youth Centre’ Flow Chart
Yes
Does it require
Parental Consent?
Yes
No
See ‘Adventurous or Residential’ Flow Chart
No
Obtain consent and Risk Assess locally
– Locality Office not involved
Local Risk Assessment only
- Locality Office not involved
ACTIVITIES AWAY FROM YOUTH CENTRE FLOW CHART
Is the activity away from the Youth Centre?
No
Yes
See ‘Activity At Youth Centre’
Flow Chart
Is the activity Low Risk?
Yes
No
Is the activity
Adventurous or Residential?
Submit YW1 two weeks before the activity
Activity approved (up to 1 year) by Locality Team Leader
Any significant changes to details given on YW1, to be submitted for
approval a minimum of five working days before activity`
Changes approved by Locality Team Leader
YW2 submitted before activity begins
Yes
See ‘Adventurous or Residential’
Flow Chart
ADVENTUROUS OR RESIDENTIAL ACTIVITY FLOW CHART
Is the activity Adventurous or Residential?
Yes
Submit YW1 at least four weeks before the activity
Locality Office submits Form 5 to Manager of Outdoor
Education (Rob Brindley)
Activity approved by Locality Team Leader
Any significant changes to details given on YW1, to be
submitted for approval a minimum of five working days
before activity
Changes approved by Locality Team Leader
YW2 submitted before activity begins
No
See other activity flow charts
INTERNATIONAL VISIT FLOW CHART
Are you planning an International Visit?
Yes
Submit a Request To Travel Outside UK
Form to Locality Team Leader at least 5
months before departure
Locality Team Leader to seek advice from Manager of Outdoor Education (Rob Brindley)
Form approved by Locality Manager, Director for
Children’s Services, Chief Executive
YWIV1 submitted at least 3 months prior to departure
Visit approved by Locality Team Leader
YWIV2 submitted 8 weeks prior to departure along with
any changes or extra information that may be required
Form 5 submitted to Manager of Outdoor Education
(Rob Brindley) at least 4 weeks prior to trip
YWIV2 approved by Locality Team Leader