1 MICHIGAN MASTERS 2015 STATE SHORT COURSE YARDS CHAMPIONSHIP SANCTIONED FOR USMS INC. BY MICHIGAN MASTERS SANCTION # 195-xxxx FRIDAY - SUNDAY, April 17 - 19, 2015 EASTERN MICHIGAN UNIVERSITY HOST ORGANIZATIONS: Eastern Michigan University and the South Oakland Seals are the Host Organizations for the 2015 Michigan Masters State Championships. We are looking forward to an exciting weekend and a well organized event for participants and spectators alike. This is the tenth State Championship Masters Swim Meet held at the EMU. FACILITIES: Olds Robb Student Recreation Intramural Complex houses the Michael H. Jones Natatorium at Eastern Michigan University (map attached). It is 10-lane, 50 meter indoor pool, to be configured, between two fixed walls, as one 25-yard ten-lane course. Ten lanes will be used for competition and the other 10 lane course for continuous warm-up/cool down (except during the distance events when the full 16 lanes will be used). Four lanes will be available for warm-up/cool down during the distance events. This meet will be swum as Short Course Yards. The length of the competition course without a bulkhead is in compliance and on file with USMS in accordance with articles 105.1.7 and 107.2.1. Swimmers must enter the water feet first in a cautious manner during all warm-ups/cool downs. Diving is permitted only in the designated sprint lanes. Lockers are available but limited in number & you must bring your own lock. RULES - ELIGIBILITY: USMS rules apply and will be observed. All swimmers who mail in their entries will be required to enclose a photocopy of their 2015 USMS card with the entry form. Any swimmer who is not USMS registered for 2015 by the State Meet entry deadline will NOT BE ALLOWED TO SWIM IN THE MEET. A swimmer not registered with Michigan LMSC cannot establish a Michigan State Record but any swimmer registered in the meet CAN set a MEET championship. TIMING: The timing system is a Daktronics system with electronic and manual back-up with display scoreboard with start and recall. All events (except some heats of the distance events) will be timed using this system. Manual back-up timers will be provided at each lane. Swimmers are encouraged to hit the pad firmly and, when swimming in relays, to remain clear of the finish area until the event is completed by all swimmers. Any swimmer or relay attempting a NATIONAL RECORD should alert the Starter and make sure there are the required three manual timers as backup. Swimmers are required to supply their own lap counting personnel in distance events. AGE GROUPS: Age on April 19 (last day of the meet) determines his/her age for the entire meet. Individual Events: 1824, 25-29, 30-34, 35-39, 40-44, 45-49, 50-54, 55-59, 60-64, 65-69, 70-74, etc. through 100+. The youngest person in a relay determines the relay age group. Relay age groups: 18+, 25+, 35+, 45+, 55+, 65+, 75+, and 85+ ENTRY DEADLINE: Swimmers (Individual and Relays) using paper entries must have their entries postmarked by April 10, 2015. Paper entries postmarked after April 10, 2015 will not be accepted and will be returned to sender. SEEDING: Seeding will be slow to fast for all events except distance events. Distance events will be seeded from fast to slow after check in time has ended for that day (see Entry Procedure Distance Events). Except for distance (500 yards or longer) free events, Men and Women will be seeded separately into heats according to seed times. “No time” entries will be in the slowest heats. Consult the heat sheets that you will receive at the meet check-in for your heat and lane assignments. It’s the swimmers responsibility to report to the 2 proper heat and lane. Failure to appear will be considered a scratch and you will not be allowed to swim in another heat of the same event. The Meet Director reserves the right to RESEED the distance events to maximize meet efficiency. ENTRY FEES: Individual Fee $55 $60 $65 $70 $75 # of Individual Events 0 1 2 3 4, 5, 6, 7 # of Relays Up to 1 of each event 4 total Up to 1 of each event to 4 total Up to 1 of each event to 4 total Up to 1 of each event to 4 total Up to 1 of each event to 4 total Relays Fees: $12 per relay on, or prior to, April 13, 2015. $16 per relay after April 13, 2015. Relay Deck Entries will be taken from 4:45 -5:30 P.M. on Friday and 7:30 - 8:00 A.M. on Saturday and Sunday for Relays only that were not pre-entered by April 13, 2015. ENTRY LIMITS: (excluding relays) Event Event Event Event the entire meet: Friday, April 17, 2015 Saturday, April 18, 2015 Sunday, April 19, 2015 * * * * maximum maximum maximum maximum for for for for 7 2 4 4 An individual may compete on only one relay team per relay event for a total of 4. If more than 7 events are listed on the entry form, only the first seven will be entered. Please enclose a photo copy of your 2015 USMS registration card with your entry form. You must fill in and sign the Athlete’s Release to validate your entry form. ENTRY PROCEDURE - INDIVIDUAL EVENTS: To enter individual events, swimmers should select their events (maximum seven), and enter seed times (IN SHORT COURSE YARDS) on the line “entry seed time” on the entry form. Swimmers entering with no seed time will swim in the slowest heats. ENTRY PROCEDURE - DISTANCE EVENTS: The 400 IM, will be offered two separate times during the course of the meet. You may swim this event ONCE during the course of the three day meet. The 1650 Free will be offered ONCE on Friday, April 17th. There will be two sessions on Friday, ONLY THOSE WHO USE THE ONLINE ENTRY PROCEDURE WILL BE ALLOWED TO SWIM THE FIRST SESSION OF THE 1650 Free. The first session will include the first 50 entries that indicate their desire to swim the early session of the 1650. This session will have a mandatory check-in between 12:45-1:30 P.M. Warm up will begin at 1:00 P.M. with the first heat swimming at 2:00 P.M. All entries for the 1650, 500, and 1000 will be mixed gender. Be sure to check-in before you warm-up for Friday’s distance events. You also need to check in for the 500 Free on Saturday and the 1000 Free on Sunday. The heat and lane assignments for distance events will be posted after the check-in time period ends in the pool area. ENTRY PROCEDURE RELAYS: To request relays prior to the meet, team representatives should enter the number of relays and the fees associated for all 4 relay events. It is requested that only one relay form be submitted for each team. At check-in, team representatives who requested relays will receive a packet and relay cards with the instructions to supply the following data: the event, age group, and sexes. The age group of the relay is determined by the youngest swimmer on the relay. Relay seed times will not be needed until the relay check-in on the day of the relay. All relays are deck entered and completed relay cards will be given to the Clerk of the Course by the coach or team representative by the deadline when announced at the meet. Each card shall include: swimmers' names as they appear on their USMS cards, in order of relay swim; first name, last name, age, sex, and proper age group. The relay cards will have heats and lanes added by Clerk of the Course and the cards with heat and lane assignments should be picked up from Clerk of the Course 3 by the team representative when this is announced. Once the cards have been turned in and heat and lanes have been designated; the age group, sex of the relay, and seed time cannot be changed. GENERAL CHECK-IN, WARM-UP AND COMPETITION TIMES: THIS SESSION CAN ONLY BE ENTERED ONLINE Session #1 - Friday Afternoon, April 17 - Check-in and Warm-up – 1:00 P.M. Session #1 - Friday Afternoon, April 17 - Competition begins – 2:00 P.M Session #2 - Friday Night, April 17 - Check-in and Warm-up – 4:45 P.M. to 5:45 P.M. Session #2- Friday Night, April 17 - Competition begins - 6:00 P.M. Session #3 - Saturday Morning, April 18 - Check-in and Warm-up - 7:30 A.M. to 8:30 A.M. Session #3 - Saturday Morning, April 18 - Competition begins - 8:30 A.M. ANNUAL MEETING MICHIGAN LMSC LMSC MEETING TO START 20 MINUTES AFTER EVENT #10/11 200 FREE RELAY Session #4 - Saturday Afternoon, April 18 - Check-in and Warm-up - 1:00 P.M. to 2:00 P.M. Session #4 - Saturday Afternoon, April 18 - Competition begins - 2:00 P.M. Session #5 - Sunday Morning, April 19 - Check-in and Warm-up - 7:30 A.M. to 8:30 A.M. Session #5 - Sunday Morning, April 19 - Competition begins - 8:30 A.M. Session #6 - Sunday Afternoon, April 19 - Check-in and Warm-up - ONE HOUR AFTER EVENT #28/29 200 200 MEDLEY RELAY - EXPECTED TIME 12:00 P.M. TO 1:00 P.M. Session #6 - Sunday Afternoon, April 19 - COMPETITION BEGINS ONE HOUR AFTER CHECKIN AND WARM-UP - EXPECTED TIME 1:00 P.M. TO 2:00 P.M. DISTANCE EVENTS CHECK-IN FRIDAY NIGHT APRIL 17: 1650 FREE - BY 1:45 P.M. (early session) and BY 5:45 P.M.(evening session) AND NO LATER. 400 IM - BY 5:30 P.M.(evening session) AND NO LATER SCORING: PLACE________ Individual Event Relays 1____ 2______ 3______ 4______ 5_____ 9 7 6 5 4 18 14 12 10 8 6_____ 7_____ 8 3 2 1 6 4 2 ANNUAL MEETING: All swimmers are encouraged to attend the annual membership meeting held (in a large conference room to be announced at the meet) during the lunch break on Saturday. This is the time to vote on issues affecting the USMS National Organization, the Michigan LMSC, your local team, and yourself. New Michigan LMSC Officers will be elected. The meeting will get started 20 Minutes after the morning session (Session # 3). An agenda of the meeting will be available at check-in on Friday, April 17. AWARDS: PLACE 1st, 2nd, 3rd - Individual Events 4th, 5th, 6th, 7th, 8th 1st - 8th - Relays High Point Award Age Group High Point Team - Large Team High Point Team - Small Team High Point Team - Large Team Women High Point Team - Small Team Women High Point Team - Large Team Men High Point Team - Small Team Men AWARDS---------------------------------------Michigan Masters State Championship Medals Michigan Masters State Championship Ribbons Michigan Masters State Championship Ribbons Michigan Masters State Championship Trophy Plaque Michigan Masters State Championship Trophy Plaque Michigan Masters State Championship Trophy Plaque Mich. Masters State Championship Trophy Plaque Mich. Masters State Championship Trophy Plaque Mich. Masters State Championship Trophy Plaque Mich. Masters State Championship Trophy Plaque Two divisions will be recognized for purposes of team scoring based upon the number of total entries 4 PROTESTS: Any protest concerning seeding, awards, final results, eligibility, scoring, or entries will be addressed to the meet director or referee (USMS Rule 102.16). The protest shall be made by the team representative in writing and the Championship Committee shall hear all protests except for "wet" rules (Section 3 of Michigan Masters Policies and Procedures). EVENT RESULTS AND COMPLETE STATE MEET RESULTS: Event results will be posted in two clearly marked places announced at the meet. Also the awards table will have the event results after they are posted so you can pick up your awards. Meet results (events, ages, names - individual and relay, times, individual high point winners and team scores) will be published on the website (www.michiganmasters.com). FACILITY RULES AND MICHIGAN THESE ARE STRICTLY ENFORCED MASTERS STATE MEET GUIDELINES: A. Smoking is not allowed in any of the buildings. B. Food/beverages are not allowed in the pool area, in adjacent locker rooms or spectator areas. C. Lockers are available but swimmers should bring their own locks. Neither Eastern Michigan University nor Michigan Masters will assume responsibility for lost or stolen articles. D. BODY OILS AND OTHER RUB-DOWN SUBSTANCES THAT MAY CONTAMINATE THE POOL WATER ARE BANNED. SWIMMERS WHO USE THESE SUBSTANCES WILL BE HELD RESPONSIBLE AND BE DISQUALIFIED. E. Diving off any of the boards or towers is strictly forbidden. F. Swimmers in the concession area must wear shirts, shorts, and some type of foot covering. CONCESSIONS AND PARKING: Concessions will be available at the Olds Robb Student Recreation Center. See Facilities Rules (B and E) regarding this. There are nearby restaurants (about 5 – 10 minutes from the pool) so plan your meals and snacks accordingly. There is ample parking at the parking structure next to the Bowen Field House located in back of the Olds Rob Recreation Center and Jones Natatorium Pool. Friday night you may have to part in Visitors lots. Please see the map for all parking areas. MEET DIRECTOR: Frank (Skip) Thompson 2660 Littletell Avenue West Bloomfied, MI 48324-1753 Phone - (248) 683-2191 E-mail – [email protected] MEET T-SHIRTS: If you enter four or more individuals events, then the Meet T-shirt will be free. If you enter three or fewer individual events then the Meet T-Shirts imprinted with the Meet logo can be ordered on the paper (mailin) meet entry for $10 per shirt. AWARDS CEREMONIES: Presentations of the individual high point award and overall team high point awards in all categories will begin 30 minutes after the completion of the last event that is the 1000 Free (event # 39). We ask all swimmers and teams to be prompt so award presentation is not delayed. It's the swimmers and team’s responsibility to pick up any awards. THERE WILL BE NO MAILING OF AWARDS. * NO ONE-DAY EVENT REGISTRATION - (USMS RULE 201.1.3) This championship is not considered a single event but a 2.5 day multi-event championship. Swimmers must be fully registered with USMS for 2015 by the entry deadline to participate in this sanctioned competition. 5 MICHIGAN MASTERS 2015 STATE CHAMPIONSHIP SANCTIONED FOR USMS INC. BY MICHIGAN MASTERS SANCTION # 19X-S00X FRIDAY - SUNDAY, APRIL 17 - 19, 2015 EASTERN MICHIGAN UNIVERSITY, MICHIGAN MASTERS 2015 STATE CHAMPIONSHIP SCHEDULE OF EVENTS Women Events # Men's Events # Session # 2 Friday, April 17, 2015 Warm up - 5:00 P.M. Meet begins at 6:00 P.M. 8 101 400 Yard IM 1650 Yard Freestyle 9 101 Session # 3 Saturday, April 18, 2015 Warm up - 7:30 A.M. Meet begins at 8:30 A.M 2 4 6 108 10 100 Yard Freestyle 200 Yard Backstroke 50 Yard Butterfly 400 Yard IM 10 Minute Break 200 Yard Freestyle Relay 3 5 7 109 11 ANNUAL MEETING OF MICHIGAN LMSC TO START 20 MINUTES AFTER EVENT #10/11 200 FREE RELAY Session # 4 Saturday, April 18, 2015 Warm up - 1:00 P.M. Meet begins at 2:00 P.M 12 200 Yard Butterfly 13 14 50 Yard Backstroke 15 16 100 Yard Breastroke 17 10 Minute Break 200 Yard Mixed Medley Relay 18 19 500 Yard Freestyle 19 Mens’s Events # Women Events # 20 22 24 26 28 Session # 5 Sunday, April 19, 2015 Warm up - 7:30 A.M. Meet begins at 8:30 A.M 200 Yard Freestyle 100 Yard Butterfly 50 Yard Breastroke 200 Yard IM 10 Minute Break 200 Yard Medley Relay 21 23 25 27 29 Session # 6 Sunday, April 19, 2015 Warm/up - One hour after Event #28/29 200 Medley Relay - Expected Time 12:00 P.M TO 1:00 P.M Competition begins One hour after warm/up - Expected Time 1:00 P.M. TO 2:00 P.M. 30 200 Yard Breastroke 31 32 100 Yard Backstroke 33 34 50 Yard Freestyle 35 36 100 Yard IM 37 10 Minute Break 200 Yard Mixed Freestyle Relay 38 39 1000 Yard Freestyle 39 6 MICHIGAN MASTERS 2015 STATE CHAMPIONSHIP RELEASE FORM SANCTIONED FOR USMS BY MICHIGAN MASTERS SANCTION 195-Sxxx FRIDAYSUNDAY, APRIL 17 - 19, 2015 EASTERN MICHIGAN UNIVERSITY, JONES NATATORIUM PARTICIPANT WAIVER AND RELEASE OF LIABILITY, ASSUMPTION OF RISK AND INDEMNITY AGREEMENT For and in consideration of United States Masters Swimming, Inc. (“USMS”) allowing me, the undersigned, to participate in any USMS sanctioned or approved activity, including swimming camps, clinics, and exhibitions; learn-to-swim programs; swimming tryouts; fitness and training programs (including dryland training); swim practices and workouts (for both pool and open water); pool meets; open water competitions; local, regional, and national competitions and championships (both pool and open water); and related activities (“Event” or “Events”); I, for myself, and on behalf of my spouse, children, heirs and next of kin, and any legal and personal representatives, executors, administrators, successors, and assigns, hereby agree to and make the following contractual representations pursuant to this Waiver and Release of Liability, Assumption of Risk and Indemnity Agreement (the “Agreement”); 1. I hereby certify and represent that (i) I am in good health and in proper physical condition to participate in the Events; and (ii) I have not been advised of any medical conditions that would impair my ability to safely participate in the Events. I agree that it is my sole responsibility to determine whether I am sufficiently fit and healthy enough to participate in the Events. 2. I acknowledge the inherent risks associated with the sport of swimming. I understand that my participation involves risks and dangers, which include, without limitation, the potential for serious bodily injury, sickness and disease, permanent disability, paralysis and death (from drowning or other causes); loss of or damage to personal property and equipment; exposure to extreme conditions and circumstances; accidents involving other participants, event staff, volunteers or spectators; contact or collision with natural or manmade objects; dangers arising from adverse weather conditions; imperfect water conditions; water and surface hazards; facility issues; equipment failure; inadequate safety measures; participants of varying skill levels; situations beyond the immediate control of the Event organizers; and other undefined, not readily foreseeable and presently unknown risks and dangers (“Risks”). I understand that these Risks may be caused in whole or in part by my own actions or inactions, the actions or inactions of others participating in the Events, or the negligent acts or omissions of the Released Parties defined below, and I hereby expressly assume all such Risks and responsibility for any damages, liabilities, losses or expenses that I incur as a result of my participation in any Events. 3. I agree to be familiar with and to abide by the Rules and Regulations established by USMS, including any safety regulations. I accept sole responsibility for my own conduct and actions while participating in the Events. 4. I hereby Release, Waive and Covenant Not to Sue, and further agree to Indemnify, Defend and Hold Harmless the following parties: USMS, its members, clubs, workout groups, event hosts, employees, and volunteers (including, but not limited to, event directors, coaches, officials, judges, timers, safety marshals, lifeguards, and support boat owners and operators); the USMS Swimming Saves Lives Foundation; USMS Local Masters Swimming Committees (LMSCs); the Event organizers and promoters, sponsors and advertisers; pool facility, lake and property owners or operators hosting the Events; law enforcement agencies and other public entities providing support for the Events; and each of their respective parent, subsidiary and affiliated companies, officers, directors, partners, shareholders, members, agents, employees, and volunteers (individually and collectively, the “Released Parties”), with respect to any liability, claim(s), demand(s), cause(s) of action, damage(s), loss or expense (including court costs and reasonable attorneys’ fees) of any kind or nature (“Liability”) which may arise out of, result from, or relate in any way to my participation in the Events, including claims for Liability caused in whole or in part by the negligent acts or omissions of the Released Parties. 5. I further agree that if, despite this Agreement, I, or anyone on my behalf, makes a claim for Liability against any of the Released Parties, I will indemnify, defend and hold harmless each of the Released Parties from any such Liabilities which any may be incurred as the result of such claim. I hereby warrant that I am of legal age and competent to enter into this Agreement, that I have read this Agreement carefully, understand its terms and conditions, acknowledge that I will be giving up substantial legal rights by signing it (including the rights of my spouse, children, heirs and next of kin, and any legal and personal representatives, executors, administrators, successors, and assigns), acknowledge that I have signed this Agreement without any inducement, assurance, or guarantee, and intend for my signature to serve as confirmation of my complete and unconditional acceptance of the terms, conditions and provisions of this Agreement. This Agreement represents the complete understanding between the parties regarding these issues and no oral representations, statements, or inducements have been made apart from this Agreement. If any provision of this Agreement is held to be unlawful, void, or for any reason unenforceable, then that provision shall be deemed severable from this Agreement and shall not affect the validity and enforceability of any remaining provisions. Last Name First Name MI Sex (circle) M Date of Birth (mm/dd/yy) F Street Address, City, State, Zip Signature of Participant Date Signed Revised 07/01/2014 7 MICHIGAN MASTERS 2015 STATE CHAMPIONSHIP FEES SCHEDULE Swimmer Entry Fee: 1 Event = $60.00 2 Events = $65.00 3 Events = $70.00 4, 5, 6, and 7 Events = $75.00 $__________ Relay Entry Fee (Enter the number of Relays X $12.00 for the Total ) $__________ (for information on Relays see meet information sheets) - Only Coaches need to fill in this space Please make check payable to: South Oakland Seals GRAND TOTAL $__________ If you are opting to use the paper entry instead of online entry OR if you are swimming 3 or fewer individual events then this entry form must be completed and mailed to the address below. Complete the attached entry form, sign the liability release, and send a photo copy of your 2015 USMS registration card. All entries must be postmarked by April 10, 2015. Each swimmer who enters the meet will need to check-in upon arrival at the Jones Natatorium Pool, Eastern Michigan University. MAIL ENTRIES TO: Frank Thompson 2660 Littletell Ave West Bloomfield, MI 48324-1753 Cell phone (248) 683 - 2191 E mail – [email protected] 8 MICHIGAN MASTERS 2015 STATE CHAMPIONSHIP MEET ENTRY FORM Name: ___________________________________________________________________ Address: Phone: _____________________ Birthdate:_____________ Age:________ USMS Reg. # ________________ Emergency:___________________________Phone:__________________ Team:______________________ E - Mail: _______________________________________________________________________ Event # Entry Time Women Swimming Event Entry Time Men Warm Up 12:45 P.M. Friday Afternoon April 17, 2015 Start 2:00 P.M. Event # 1 1650 Yard Freestyle 1 Warm Up 4:45 P.M. Friday Evening April 17, 2015 Start 6:00 P.M. 9 400 Yard IM 8 101 1650 Yard Freestyle 101 Warm Up 7:30 A.M. Saturday AM - April 18, 2015 Start 8:30 A.M. 2 100 Yard Freestyle 3 4 200 Yard Backstroke 5 6 50 Yard Fly 7 108 400 Yard IM 109 10 200 Yard Freestyle Relay 10 Minute Break 11 Annual Meeting of Michigan LMSC - To Start 20 Minutes After Event 10/11 200 Free Relay Warm Up 1:00 P.M. Saturday - PM April 18, 2015 Start 2:00 P.M. 13 200 Yard Fly 12 15 50 Yard Backstroke 14 17 100 Yard Breast 16 10 Minute Break 19 Warm Up 7:30 A.M. 200 Yard Mixed Medley Relay 18 500 Yard Freestyle 19 Sunday - AM April 19, 2015 Start 8:30 A.M. 20 200 Yard Freestyle 21 22 100 Yard Fly 23 24 50 Yard Breast 26 200 Yard IM 28 200 Yard Medley Relay 25 27 10 Minute Break 29 Sunday - PM April 19, 2015 Warm Up is One Hour after Event #28/29 is Completed. Competition starts One Hour after Warm Up 30 200 Yard Breast 31 32 100 Yard Backstroke 33 34 50 Yard Freestyle 35 36 100 Yard IM 37 10 Minute Break 39 200 Yard Mixed Freestyle Relay 38 1000 Yard Freestyle 39 9 The red circle indicates the location of the Natatorium The green circles indicate guest/paid parking ($1/hr) The yellow circles indicate metered parking ($1/hr) According to the Parking office – you need to pay the fees every day (including Sunday) 10 Hotels/Accomodations Near Eastern Michigan University These are just possible suggestions – also check Hotels.com; Expedia etc… 1.11 mi. Harmony House Motel 615 E. Michigan Ave. Ypsilanti, MI 48198-5727 Phone: (734) 485-4200 5.77 mi Sheraton Ann Arbor 3200 Boardwalk St. Ann Arbor, MI Phone: (734) 996-0600 1.19 mi. Marriott Ypsilanti 1275 S. Huron St. Ypsilanti, MI 48197-7020 Phone: (734) 487-2000 5.77 mi. Courtyard By Marriott 3205 Boardwalk St. Ann Arbor, MI Phone: (734) 995-5900 3.90 mi. 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Holiday Inn 3600 Plymouth Rd. Ann Arbor, MI Phone: (800) 467-1538 6.09 mi. Holiday Inn Express Hotel & Ste 600 Hilton Circle Ann Arbor, MI Phone: (800) 467-1538 5.64 mi. Microtel Inns & Suites 3610 Plymouth Rd. Ann Arbor, MI Phone: (734) 997-9100 6.60 mi. Kensington Court 610 HiltonBlvd. Ann Arbor, MI Phone: (734) 761-7800 5.77 mi. Hampton Inn - North 2300 Green Rd. Ann Arbor, MI Phone: (734) 996-4444
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