ACCU Report
Darin Acosta
(Non-member state representative)
U.S. LHC Users Meeting, Oct.30, 2010
ACCU Report ~ Darin Acosta
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Advisory Committee of CERN Users
http://cern.ch/ph-dep-ACCU/
 ACCU is the forum for discussion between the CERN
Management and the representatives of CERN Users to
review the practical means taken by CERN for the work
of Users of the Laboratory.
 Catherine Vander Velde replaces Francesco Navarria as the
new chairman
 Michael Hauschild replaces Chris Onions as secretary
 Rohlf Heuer represents directly CERN management
 Committee membership is one appointed representative
from each member state and 2 representatives from nonmember states (formally by the DG)

U.S. LHC Users Meeting, Oct.30, 2010
ACCU Report ~ Darin Acosta
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ACCU Meetings In Past Year

Dec.9, 2009 (86th meeting)
◦ First meeting in LHC physics era!

March 10, 2010 (87th meeting)

June 9, 2010 (88th meeting)
◦ Code of conduct presented, formally approved shortly thereafter

Sept.8, 2010 (89th meeting)
◦ Presentation of a hostel survey amongst delegates

Agendas and detailed meeting minutes:
◦ http://indico.cern.ch/categoryDisplay.py?categId=1058
U.S. LHC Users Meeting, Oct.30, 2010
ACCU Report ~ Darin Acosta
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Visa issues: Protocole d’Accueil


New French requirements for users from the US, and
other non-member states for which a visa has not
normally been required, who come to CERN to work for
short stays (<90 days): Requested to have a Protocole
d’Accueil
This and other visa info:
◦ http://cdsweb.cern.ch/journal/CERNBulletin/2010/38/Official%20Ne
ws/1291960?ln=en
◦ Contact:
◦ CMS: Yasemin Uzunefe Yazgan: [email protected]
◦ ATLAS: [email protected]
◦ Takes just a few days to get from authorities

The Protocole d'accueil covers only the duration of the
stay in question. A new one must be requested for each
new stay. However, it also can be done for a period of one
year provided your visits do not exceed 90 days.
U.S. LHC Users Meeting, Oct.30, 2010
ACCU Report ~ Darin Acosta
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Example form
U.S. LHC Users Meeting, Oct.30, 2010
ACCU Report ~ Darin Acosta
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CERN Code of Conduct


A framework of common standards of conduct based
on CERN values applicable to all CERN contributors
Document online, along with FAQ:
◦ https://hr-info.web.cern.ch/hr-info/codeofconduct.asp




Initiated by HR Dept. on request of DG and on behalf
of groups like ACCU
Consultation with 9 “focus groups” of 82 participants
Submitted to Council and became effective July 1
An Ombudsman also has been appointed by the DG:
Vincent Vuillemin ([email protected])
◦ Provide guidance with regard to the application and
interpretation of the Code of Conduct
◦ Offer confidential assistance for the informal resolution of
interpersonal issues.
U.S. LHC Users Meeting, Oct.30, 2010
ACCU Report ~ Darin Acosta
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U.S. LHC Users Meeting, Oct.30, 2010
ACCU Report ~ Darin Acosta
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From the Document
U.S. LHC Users Meeting, Oct.30, 2010
ACCU Report ~ Darin Acosta
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FAQ
◦ https://hr-info.web.cern.ch/hr-info/coc_faq.asp
U.S. LHC Users Meeting, Oct.30, 2010
ACCU Report ~ Darin Acosta
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Hostels


New hours for reception: open to 1am
Web booking available
◦ Increased 3 fold since May (2782 in August).
◦ But still12K emails to reception!






One can now book 6 months in advance rather than
2 months.
Penalty for no-shows or late cancellations under
consideration
Electronic long-term waiting list in development
Parking lot to be kept for hostel users
Hostel renovations have been in progress
B38 and B39 have significant work planned during
XMAS break
U.S. LHC Users Meeting, Oct.30, 2010
ACCU Report ~ Darin Acosta
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Restaurant Facilities
Restaurant 1 extension supposed to be finished
soon (expected end of October)
 Restaurant 2 went through asbestos removal
 Requesting feedback if the CERN Hostel online
food store is a useful service. Only 10 users used
it April-August.

U.S. LHC Users Meeting, Oct.30, 2010
ACCU Report ~ Darin Acosta
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Transportation

Shuttle service is available around all CERN sites and to/from
airport (only shift service is 24/7)
◦ https://espace.cern.ch/info-RegularShuttleService/default.aspx
◦ New airport timetable proposed last June. Feedback requested on
whether to keep schedule as it is or adopt new schedule. (better
meshing with Bus Y times?)
 My own experience from taking the shift shuttle (and observing
others) and using the airport shuttle is that they are reliable
Bicycle fleet increased. Electric bikes to be introduced
 Hertz car sharing pilot project: 19 cars at 9 CERN service
points. Users can request an RFID card.

◦ Users wishing to try the system should contact S. Auerbach in PH
◦
Car pool / renting / sharing info:
◦ http://gs-dep.web.cern.ch/gs-dep/groups/sem/ls/CarPool/default.htm
U.S. LHC Users Meeting, Oct.30, 2010
ACCU Report ~ Darin Acosta
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Day Care (“crèche”)

Current status
◦ Meyrin crèche (Champs-Fréchets) already has its 20 CERN spots
filled…
◦ A St. Genis crèche is being set up, 1400 euro/month
Some investigation by CERN management on additional crèche
possibilities
 CERN users require greater flexibility than for the normal
clientele of a crèche.

◦ Users cannot commit for 12 months and start in September, for
example.
CERN is currently working on the requirements for a
specification: a minimum of 3 months with 10% drop-in is being
considered.
 Some options

◦ Build something on CERN site
◦ Public/private joint venture

Needs acceptance by CERN Finance committee and Council
U.S. LHC Users Meeting, Oct.30, 2010
ACCU Report ~ Darin Acosta
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Misc.

CERN summer student program:
◦ Application and selection procedure was completely
revamped for last summer to improve fairness (less “gaming”
of system)
◦ 6000 students to date

Library services:
◦ Emphasis on online offerings now: e-journals, e-books
 http://library.cern.ch , http://cdsweb.cern.ch/
◦ Proxy setup available from outside CERN:
 http://library.web.cern.ch/library/Library/remote.html
◦ Feedback requested for what paper journals not to place in
storage:
 http://cdsweb.cern.ch/record/1277692?ln=en

CERN stores will offer cycling helmets and
fluorescent jackets
U.S. LHC Users Meeting, Oct.30, 2010
ACCU Report ~ Darin Acosta
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Misc., Cont’d

Users office:
◦ You can renew your contract through EDH

Tram to CERN:
◦ now scheduled for completion May’11

CERN Global Network
◦ The aim is to facilitate two-way knowledge exchange via
a dedicated web site, to promote project opportunities,
recruitment possibilities by linking job seekers and
potential employers etc...
◦ The key players are current and former members of
CERN personnel, research institutes and universities
and companies from CERN Member States.
◦ Join!
U.S. LHC Users Meeting, Oct.30, 2010
ACCU Report ~ Darin Acosta
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http://globalnetwork.cern.ch/portal/public/Default.aspx
U.S. LHC Users Meeting, Oct.30, 2010
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Summary

Your CERN user concerns and input are very
welcome!
◦ Email: [email protected]
Also, as a community, what further issues would
you like to see addressed?
 A lot of user input was addressed by the DG in
the last year. Are there new concerns for 2011?


Next ACCU meeting: Dec. 8, 2010
U.S. LHC Users Meeting, Oct.30, 2010
ACCU Report ~ Darin Acosta
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Backup
U.S. LHC Users Meeting, Oct.30, 2010
ACCU Report ~ Darin Acosta
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