September 17, 2013
WHS Board Meeting
Board Members (2013/2014)
Kyle Ferland, Band Director
Rob Bastos, President
Mary Joe Moran, 1st VP
Terri James, 2nd VP
Toni Diaz, Treasurer
Charles Hafner, Correspondence
Secretary
Gale Hoover-Richmond, Secretary
Amanda Bastos, Concessions
Ed Diaz, Equipment
Jenn Miller, Volunteer Coordinator
f/away games
Stephanie Turner, Coordinator
f/Concessions home games
Present
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Parents in Attendance
Scott Shefferman
Candice Malin
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The meeting was called to order at 6:30 p.m.
Event Listing:
Rob welcomed everyone to meeting.
The WHS Band Incorporation is now complete. A majority vote to follow Bylaw rules set forth
in the incorporation was accomplished by board members prior to incorporation. The board
voted all Band Booster Board members to sever as the Officers of Corporation. The official copy
of The Articles of Incorporation, FEIN number is 46-3628502 has been mailed by the State of
Florida. The Board President (Rob Bastos) will create a binder with Articles of Incorporation,
Bylaws and all applicable paperwork. This binder will be past from President to President.
WHS Band website has been updated and now includes current year minutes. Website will be
managed and maintained by Rshawnda Grayson. All Board member pictures and Bios are
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provided on website. There will be a section for fund raisers. Rob asked everyone to review the
website for completion and errors.
The away travel volunteer coordinator will be Jenn Miller and home game volunteer coordinator
will be Stephanie Turner. Amanda will be training Jenn for concession chair and Rob will be
showing Gale the tasks of President.
The WHS Marching Band trailer now has the printing completed and looks great; however
lighting is needed for the interior. Rob has an offer from a company to install the lighting in
return for an Ad sign placed on the trailer. The back door is 7 1/2 feet wide. Board agreed to
allow companies to purchase Ad signs to be placed on the back door of trailer. Charles
volunteered to look into ad sizes and what we should charge for signage. First thought is $100
for initial sign and $75 renewal each school year.
Next school year 2014/2015 the band will need someone other than Rob to pull trailer. Jenn
Miller’s husband has volunteered and will do a trial run at some point this year.
The trailer will be used in the Apopka Christmas Parade. Once we know the theme of this year’s
Christmas Parade, we will decorate the bed of truck pulling trailer accordingly. Rob asked for a
volunteer to sell ads for the trailer. Mr. Ferland would like to have bars installed in the trailer to
carrier Band Uniforms.
As indicated below for events; Middle School night will be November 1, 2013. Board discussed
shirts for Middle School night. The shirts will be for 8th grade middle school students only.
One idea was; “Future Mustang on back of shirt in large print and Wekiva High School Band in
smaller print on front. Merry Joe provided a quote from “The Printer” of $9 per shirt. The board
will solicit 2 more quotes. Rob is going to draw up some designs and send to board members to
review. Friday September 20, 2013 is Elementary night and we will need 3 additional
volunteers.
Fund raiser books have now been given to band students to sell. They are $20 each with $10 per
book sold being applied to student assessment fees. All money must be turned in the October 4,
2013 and vendor paid by October 16th. Beginning October 17, 2013 thru October 31st, Yankee
Candle fund raiser will take place. The vendor has guaranteed candles will be in by Christmas.
The amount applied to student’s assessment fees will be decided once it is determined if we have
to pay shipping and handling. However, it is anticipated to be about 25%. Stephanie Turner had
an idea (Soy L scent) (www.candles4U.net) for a fund raiser for spring time frame of next school
year.
We will not be purchasing insurance for car washes at this time. Car Washes have been put on
hold for the time being. When we go back to organizing car washes, we will have signup sheets
on the Website.
Mr. Ferland told us we now have a shed to house all the chairs and drum major stands. Rob and
Mr. Ferland will have keys. Rob will also be looking into purchasing new drum major stands.
We will be soliciting prices for pictures. Mr. Ferland has a person that offered to give him a
price. Anyone providing services or items has to be an OCPS vendor. Terri has a quote of
$1,500.
It was suggested that the band members wear pink ribbons or arm bands for Breast Cancer
Awareness. Terri is looking into pricing and availability and will be given $30 from petty cash
to purchase ribbons, bands or material to make scarves.
Rob and Amanda will be going to SAMS to purchase supplies for concession. We need to plan
on being busier now, that our FB has improved and is drawing in more people.
New menu signs will be printed by The Printer and cost $50. We will have them by Friday
September 20, 2013.
There are 2 parents that still need their booster cards. Rob will get them to Mr. Ferland.
The Sam’s account has now been increased to $5,000.
Toni informed the band that we have $3,486.64 in our account. Statements of assessment fees
will be mailed out to parents at the end of each 9 weeks. At the present time, less than half
haven’t paid their first $75 assessment.
Mr. Ferland paid $80 for All-State auditions fee and $125 University Marching Band
Competition fee. Music resumes were sent to FSU for selection for Tri-State Festival and FSU is
the Host. The students come from Florida, Georgia and Alabama. There will be one student
selected per school. The event will take place on 12/5/2013 thru 12/7/2013. Students will stay at
the dorms at FSU. Mr. Ferland requested that if someone is selected from WHS, could the band
pays the fee.
Scott Shefferman suggested that we have a contingency plan for rain at away games. Mr.
Ferland and Board concurred and will develop a plan. Also, is it possible for the buses to leave
earlier to away games.
Next Board meeting will be Tuesday October 1, 2013 at 5:30 in the Chorus room followed by
Parent Meeting at 6:30 in the chorus room..
EVENTS:
Football Schedule
Date
8/23
8/30
9/6
9/13
9/20
9/27
10/11
10/18
10/24
11/1
11/8
Opponent
Leesburg HS (Preseason) (Away)
Jones HS (Home)
Edgewater HS (Away)
Apopka HS (Away)
Oak Ridge HS (Home)
Lake Howell (District - Homecoming)
(Home)
East River (District) (Away)
East Ridge (District) (Away)
Ocoee HS (District) (Home)
Winter Springs (District) (Home)
University HS (Home)
September 19, 2013
September 21, 2013
October 19, 2013
November 1, 2013
November 2, 2013
November 8, 2013
December 12, 2013
December 14, 2013
January 8th thru 11th 2014
January 21st/23rd/24th 2014
January 25th 2014
February 6th, 7th and 8th 2014
February 20th – 22nd 2014
February 24th 2014
March 6th – 8th 2014
March 27th – 29th 2014
April 5th 2014
May 1st – 3rd 2014
May 15th 2014
May 17th 2014
Time
7:00 PM
7:30 PM
7:30 PM
7:30 PM
7:30 PM
7:30 PM
7:30 PM
7:30 PM
7:30 PM
7:30 PM
7:30 PM
Elementary Night
All State Try Outs @ Ocoee High School
University Marching Band Competition
Middle School Night
MPA
Patriot Concert
Prism Concert
Apopka Christmas Parade
FMEA All State (Tampa)
All County Concert Band Rehearsals
All County Concert Band Performance
Ferland requested WHS to host Solo Ensembles that
would include WHS also providing concessions.
All County Jazz Rehearsals
All County Jazz Performance
District MPA
State Solo Ensembles
Apopka Arts and Jazz Festival (WHS should have
concessions this year per Christine Moore).
State
Spring Concert
WHS Band Picnic