Event Name:
The Big Community Party
Date:
Location:
Risk Assessment for Events on Parks
and Open Spaces
1st May 2014
Reference No:
Racecourse Park
Approved By:
Assessed By:
Issue Date:
Revision Date:
Amount of people involved
Organisers &
public
Event organisers to physically
supervise any vehicle
movement.
3
15
Instruct drivers to use hazard lights whilst
on the park to alert people to their
presence
5
2
10
5
3
15
Instruct stall holders of their responsibility
to erect stalls in a safe manner. Request
safety certification for any large stalls
3
2
6
Instruct all delivery vehicles to ring
organiser prior to entering site
2
3
6
4
3
12
2
2
4
4
3
12
Total Risk
Likelihood
5
Additional Measures
(Where appropriate)
Severity
Collision with people
Existing Control Measures
(Where appropriate)
Total Risk
SET UP/DE-RIG
Vehicles moving on site
Persons
affected
Likelihood
Consequences
Severity
Hazard
Instruct Drivers to drive
under 5 MPH
Restriction on the number of
cars onsite
Use qualified company or
experienced people to erect
marquees and stalls
Erecting marquees and
stalls
Collapse on to
people
Organisers &
public
Delivery of large
structures e.g.
stage/toilets
Soft ground may not
support large
vehicles (may sink)
Organiser &
Contractors
Event manager assess the
ground conditions on the day
to see if suitable to support
large vehicles
4
3
12
DURING EVENT
Amusements and
attractions
Accident/Injury
Organisers,
Volunteers &
Public
Individual ride operators
asked for safety certification –
pre event and their own risk
assessments
4
3
12
Any slipping, tripping or
falling hazards.
Injury
First Aid on site
First Aid on site
4
3
12
Collapse of major
structure
Accident/Injury
Event
Organisers,
Volunteers &
Public
Public
Organisers
Book reputable contractors
4
3
12
Individual contractors asked
for safety certification – pre
event and their own risk
assessments
First Aid on site
Monitoring of site by event organisers
Signage used to warn of slippery surfaces
Physical Violence
and public disorder
Public
Organisers
Bar provider to oversee
operation of sale of alcohol
3
9
Site stewards to oversee any problems
3
2
6
3
3
9
Site stewards to operate a sweep of the
site if child not found
2
2
4
2
2
4
2
2
4
2
2
4
First Aiders and Information tent with PA
in the park
2
2
4
3
3
9
Well Signed Exits
P.A. announcements
3
2
6
Total Risk
Likelihood
3
Additional Measures
(Where appropriate)
Severity
Existing Control Measures
(Where appropriate)
Total Risk
Persons
affected
Likelihood
Drink/Drug problems
with public
Consequences
Severity
Hazard
SIA stewards on bar
Lost Children
Lost Children
Public
Designated lost & found
children point
Designated operators
(appropriate checks)
Food Stands
Food Poisoning
Inclement weather
condition (very hot or
very wet)
Sunburn
Public
Organisers
Public
Organisers
Public getting wet
P.A. announcements
Request Food Certification pre
event - checks during event
Adults are asked to put
sunscreen on the children as
appropriate. Children to wear
hats in sunny conditions
Public water points
Congestion
Crush
Public
Organisers
There will be stalls with drinks
and water
Stewards provided for crowd
control