Training Module 1:
Developing Your College Work Plan
Connecticut Advanced
Manufacturing Initiative (CAMI)
June 17, 2015
Michelle Hall, CAMI Project Director
This program is (funded by or in -part by) a $15,000,000 Trade Adjustment
Assistance Community College and Career Training (TAACCCT) grant from the U.S.
Department of Labor, Employment and Training Administration. This Program is an
equal opportunity employer/ program. Auxiliary aids and services are available
upon request to individuals with disabilities.
This work is licensed under the Creative Commons Attribution 4.0 International License. To view a copy of this
license, visit or send a letter to Creative Commons, PO Box 1866, Mountain View, CA 94042, USA.
Work Plan Due
8/10/15
Developing your college work plan…
We responded to a Department of Labor request for
proposal (RFP). They liked what they read and we were
awarded a $15M TAACCCT grant. Now that we have
the money, why does your consortium college need to
develop a work plan?
The proposal that was submitted addressed what and
why. It did not specify how each sub-grantee would
accomplish these goals, which leaves room for creativity
and individuality.
Accountability
The goals and associated deliverables we outlined in the
proposal were collective. When we accepted the $15M, we
essentially promised to meet those goals. Without an explicit
plan, it will be difficult for you to gage if you’re headed in the
right direction and if you’re on target to meet your goals.
You have a responsibility to one another, the
Department of Labor and the public, to ensure
that your actions are planned and deliberate,
guaranteeing that your time and money has
been allocated wisely.
Wok Plan Elements
You are not obligated to use the attached work plan template,
but the format you do decide to use should include the following
elements:
1.
Goals
2.
Objectives
3.
Timeline (start/end)
4.
Status updates
5.
Responsible parties
6.
Cost estimates
7.
Possible barriers
Work Plan Structure
Each large goal will have a series of smaller objectives with
corresponding tasks. Each objective will have associated
completion dates, responsible parties, possible barriers, etc. Your
objectives, and any goals you choose to add, will be specific to
your college and should account for the uniqueness of your site.
Goal
Objectives
Tasks
See an example of
a single, complete
work plan goal on
the next slide.
Example: Work Plan Goal
Goal 1: Hire CAMI-funded personnel
Objective
Proposed
Start Date
Proposed
End Date
Possible Barriers
1.1
Create job descriptions
 Identify vacancies and priorities
 Review CAMI MOU (budget and approved
positions) and proposal
 Check with other colleges w/ similar positions
 Check with HR regarding procedures
5/1/15
5/8/15
1. Delays in
getting
signatures and
approvals
while people
on summer
vacations
1.2
Get required approval
 Complete associated forms
 Get signatures
5/8/15
5/13/15
1.3
Advertise for positions
 Review and approve advertisement
 Seek referrals from colleagues, industry, etc.
Interview
 Select interview committee
 Create interview questions and criteria
 Check with HR regarding procedures
 Conduct interviews
5/18/15
6/12/15
5/18/15
7/3/15
7/6/15
7/17/15
Proposed
Start Date
Proposed
End Date
1.4
Hire employee
 Make selection
 Follow HR procedures
 Make offer/counter-offer
 Select start date
 Send contract and job description to CAMI Project
Director
Goal 2: Develop 3rd semester certificates
1.5
Objective
2.1
2.2
2.3
1. Finding
people with
the time to be
on an
interview
committee
2. Finding a
diverse
committee
1. Finding
qualified
instructor
2. Inability to
pay
competitive
salary
Possible Barriers
Status
Update
Cost
Estimate
Responsible
Party
Our actual start date was 5/1/15
and the actual completion date was
5/13/15. We were able to adapt
the job description used at MCC.
Rich – AMC, Dir.
Elizabeth – Dean
Our actual start date was 5/15/15
and the actual completion date was
5/22/15. It took longer than
expected since one of the people that
needed to sign was out of town.
Our actual start date was 5/25/15
and the actual completion date was
6/25/15.
Our actual start date was 5/25/14.
We were able to advertise for
positions and I reached out to industry
colleagues to see if they had
qualified individuals interested in
teaching a course. I am still trying to
get my interview committee
developed and approved by HR.
Interviews have not begun.
We have not made any progress on
this objective
Rich – AMC, Dir.
Elizabeth – Dean
Status
Update
$200
advertising
Rich – AMC, Dir.
Theresa – HR
Rich – AMC, Dir.
Theresa – HR
Rich – AMC, Dir.
Theresa – HR
Cost
Estimate
Responsible
Party
Writing Goals
The goals for the CAMI grant have already been spelled out in the proposal and
reiterated in your MOU. You should absolutely add more goals as needed. Case in
point, I added the goal called “Hire CAMI Personnel” to my personal work plan even
though it’s not an overall CAMI goal that’s spelled out in the proposal.
In addition to addressing the preexisting CAMI goals outlined on the next slide, I would
suggest adding the following goals to your campus work plan:
1.
Hire personnel
2.
Create marketing plan
3.
Develop curriculum
4.
Outline recruitment plan (include the WIBs)
5.
Complete DOL reporting
6.
Develop internal document review plan
Most of your goals will
require support and
input from other staff
within your college
Existing CAMI Goals
Goal
Description
End
Date
Responsible Party
Deliverable
1
Renovate facilities
10/31/15
MCC & TRCC
Renovate
2
Purchase equipment and instructional supplies
12/31/15
All
Purchase
Install equipment
3/31/16
MCC, TRCC, MXCC
Develop 3rd semester certificates
12/31/15
All
Develop 1 year Precision Sheet Metal Certificate
12/31/15
TRCC
Develop 1 new 1-yr
Develop credit/non-credit certificate
12/31/15
MCC
Develop credit/noncredit cert
4
Recruit/orient participants to CAMI programs
9/30/17
All
1,531 participants
5
Provide tutoring to 1,100 students
9/30/17
All
1,100 students receive tutoring
Create skills-based training videos/modules
9/30/17
All
825 access to training videos
Purchase tutoring software
1/1/15
BOR
Provide internship placement to students
9/30/17
All
600 internships
Place students in advanced manufacturing jobs
9/30/17
All
573 students placed in jobs
Increase employer involvement in college or BOR
sponsored advisory groups
9/30/17
All
Include total of 120 employers
3
6
7
Install
Develop 10 new 3rd semester
Software purchased
Important Reminders
1.
2.
While a single person should write your college work plan, in order to get
buy-in and support, development of the plan should include a group of
people (e.g. HR, Finance, Academic Dean, Marketing, etc.).
I would suggest that your work plan be seen and approved, at minimum,
by your Advanced Manufacturing Director/Coordinator, Academic Dean
and President.
3.
Your college’s progress will be measured by your work plan.
4.
Your work plan progress will be reviewed by the following:



CAMI consortium members,
College Presidents in a collective quarterly report, and
The Department of Labor during our monitoring visit.
Timeline




Establish your college work plan taskforce today!
Establish a schedule to review your work plan today!
Michelle will be at your college between July 21st – July 24th
to review your progress on your work plan and will provide
any requested or required guidance
Work plan is due August 10th
Please contact me if
you have any
questions or would like
to see more examples.