Devon Hockey Association: Executive Committee Minutes
18 Sept 2007
DEVON HOCKEY ASSOCIATION
COMMITTEE MEETING MINUTES
Held on Tuesday 18th September at the Riverside Inn, Bovey Tracey.
Present
Item
Number
1
2.
3.
4.
Jamie Oxley
Michelle Judge
Mary Kennedy
Andrew Ashenhurst
Doreen Carey
Sam Tallowin
Sue Hutchings
Barbara Reynolds
Agenda Title
JO
MJ
MK
DC
ST
SH
BR
President
Secretary
Treasurer
AA
Disciplinary Administrator, Men’s Hockey League Devon Rep
Match Secretary
Acting competitions organiser, Devon Umpires Rep
Devon Hockey Development Officer
West Hockey Development Officer
Action
APOLOGIES
Apologies from Rose-Marie Parkin
PART 1 DEVON HOCKEY DEVELOPMENT GROUP
It was proposed and agreed that DHDC should be adopted as a sub group of DHA, and subsequent meetings should
be combined.
MINUTES FROM LAST COMMITTEE MEETING ON 10th July 2007
Minutes were signed as a true and accurate record
MATTERS ARISING FROM MINUTES (NOT COVERED UNDER OTHER AGENDA ITEMS)
It was agreed that any matters arising would be covered in the matters of the meeting
PRESENTATION ON “THE SINGLE SYSTEM” BY BARBARA REYNOLDS, WEST DEVELOPMENT OFFICER
A presentation on the Single System was presented to the committee
Content was on:

Setting the scene

A brief overview of the Single System
o
It was agreed that Devon would have 4 Junior Development Centres (JDC)
o
Plymouth, Barnstaple, Exeter, South Dartmoor were proposed as the provisional centres

Funding assistance
o
Coaching assistance already signposted towards JDC

Process for accessing funding

And Next Steps
o
To agree plan by end of December
JO, BR
and SH
PART 2 DEVON HOCKEY ASSOCIATION
5.
6.
7.
8.
9.
MINUTES OF LAST COMMITTEE MEETING ON 19th June 2007
Minutes were signed as a true and accurate record
MATTERS ARISING FROM THE AGM

To be covered in minutes
HON. SECRETARY’S REPORT (MJ)

Affiliation letters had been distributed to all clubs

Competition entry forms distributed to all clubs – entries being returned
TREASURER’S REPORT (MK)

Statement to needs to be issued to clubs

Insurance needs to paid
o
Need to check if this should now cover Sue Hutchings post, therefore should we be including
employers insurance

County entries to west Tournaments needs to actioned

Affiliation entries for 2006/07 is missing some clubs, MJ to send out a reminder to all clubs

Expenses of the senior teams totalled around £1000, it was therefore agreed that we would conitue to support the
senior teams with £1000 parameter
DEVON HOCKEY DEVELOPMENT

JO reported that funding was in place for the role until April.

The post would require funding of £20k a year, these funds would be generated through the JDC/JAC,
community coach fund, external grant

MK was asked what would be the bottom line spend required per year

JO, BR and SH to work on bids for external funding

Committee agreed that post would be funded until April, after which funding would need to be reconsidered

The Devon Hockey Development post would be an employee of DHA in partnership with Active Devon
MJ
MK
MJ
MJ
MK
JO, BR
and SH
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Devon Hockey Association: Executive Committee Minutes
18 Sept 2007
10.
11.
12.
13.
14.
12.
COUNTY U21 & U19 WOMEN’S REPORTS (DC)
Fixtures were presented to the committee

14th Oct – U19 trials at St Peters school

11th Nov – U19 v White Eagles Tiverton 16:00 – 17:30

18th Nov – U19 v U17 details TBC

25th Nov – West U19 Tournament TBC

February/March 2008 1st XI trials

10/11 May County Championship TBC

31 May/1 June County Championship TBC
MJ was asked to add the player nominations form to the Website
COUNTY COMPETITIONS REPORT

Entries had been sent out to clubs, nothing further to report
SCHOOLBOYS & SCHOOLGIRLS REPORTS

Nothing to report
COUNTY DISCIPLINE ADMINISTRATORS REPORT

Reports attached by AA
DEVON UMPIRES REPORT

UDO meeting on 27th September

Reported Zero tolerance to be enforced throughout Devon

The role of Junior umpiring was discussed and it was agreed that this should fall under the Hockey Development
role
14.
14.1
WEST HOCKEY ASSOCIATION REPORTS

Nothing to report
ANY OTHER BUSINESS
MK reported on the sad news of the death of Marjorie Measures, who was a long standing Vice President of DHA
14.2
BR reported on a change of venue for the coaching workshop, MJ to update the website
14.3
15.
It was agreed that the honorarium would be paid to the secretary in 2 parts, one in September an the other in April
DATES OF NEXT MEETINGS

Tuesday 27 November 6.30 pm
– to agree review teams and check affiliation process
MJ
SH
MJ
MK
The meeting finished at 10:15 pm
The above are an accurate record of the Devon Hockey Association committee meeting held on Tuesday 18th Sept 2007
Name:
Signed:
Jamie Oxley
Position: DHA President
Date:
[Copies of written reports and circulated documents are stored with original copy of these minutes]
Page 2 of 3
Devon Hockey Association: Executive Committee Minutes
18 Sept 2007
County Disciplinary Administrator
Report for DHA Committee Meeting 18th September 2007


One red card since our last meeting
o
Summary of details:-
o
Male player (Torbay HC - Summer Hockey league) – 16 day penalty imposed.
Regional meeting of CDAs has yet to take place, due in October.
Andrew Ashenhurst
18th September 2007
County Representative on Gerrard West Men’s Hockey League
Report for DHA Committee Meeting 18th September 2007

New league sponsor in place and new sponsor “N4 Financial Solutions” keen to look at greater involvement in the
league

League after advertising the position has, after interview process, appointed a marketing officer to help liaise with
sponsors and to try with the help of clubs to promote the league within national, regional and local media.

League asking clubs to register all squad players for Prem. Div 1 teams to avoid situation at the end of last season
with Cardiff, the league champions, being declined entry to EHL. League will, very quickly, be approaching West
Council and the Executive Committee of South Wales Region of the Welsh Hockey Union for approval for an
immediate revision of rules to reflect this.

One Devon club (USHC Plymouth) has withdrawn a league side.

Limited copies of league handbook are available.
Andrew Ashenhurst
18th September 2007
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