Vendor
Approval
System
Design office processes approval of
vendors as per the norms laid down in QSP
vendor control, which is a part of DLW
Quality management System (QMS), which
is an accordance with ISO:9001 (2008).
At present QSP Vendor Control Version 10.0
is applicable which is available on the DLW
website.
Requirements for approval
• Valid Vendor Assessment (VA-1) Form – available on
DLW website
• Valid QMS certificate
• Availability of suitable M&Ps and quality control
equipments
• Supply performance
• Quality/ reliability performance
• Qualifying quantity and life time criteria
Process
Interested vendor should submit properly filled up
Vendor Assessment form (VA-1) to Chief Design
Engineer (CDE).
Design Office will check the completeness of this VA-1
form.
If found OK then VA-1 verification is conducted through
RITES. RITES does this work on a chargeable basis,
which is required to be paid by the Vendor.
Process Continued.
After the verification, report is generated &
submitted to CDE.
The same is scrutinized and a letter is issued to
the vendor accordingly.
However the Vendor has to participate in
advertised tenders in order to be considered for a
DLW PO.
Flow chart for vendor approval for CVD
Initiation by JAG/ SG Committee
(Consisting of Technical, Finance & Stores members)
Scrutiny by CDE/ CME(P)/ CME(M)
Approved by CME
Approval Criteria
(for regular items)
For Part II approval
Successful execution of 2 PO’s for DLW
OR
Successful supply of 10 loco sets with 06 month of
service life subject to satisfactory field performance
(For annexure D items (204 nos), quantity (loco sets) &
service life is defined separately)
Approval Criteria
(for regular items)
For Part I approval
Successful execution of one PO after part II
approval
OR
Successful supply of 20 loco sets (10 loco sets
with 1 year service life subject to satisfactory field
performance)
(For annexure D items (204 nos), quantity (loco
sets) & service life is defined separately)
Approval vendors of Annexure D items
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204 items are critical in nature and included in
Annexure ‘D’ of the QSP-Vendor Control.
Seperate life cycle criteria alongwith the
quantity has been specified for these items.
Dynamic review is conducted for these items.
After completion of the specified criteria, the
vendor is supposed to request to
GM/CME/CDE for inclusion / upgradation.
Automatic vendor review is done once in a year
for which no request from a vendor is required.
Approval Criteria
(for simple loco items (560 nos) only)
For Part II approval
On the basis of Infrastructure, capacity,
capability & quality document
For Part I approval
Successful execution of 1 PO
Flow chart for inclusion a vendor in the CVD
(for simple loco items only)
(Annexure F to the QSP- Vendor Control)
Initiation by the concerned DyCDE
Recommendation by CDE
Approved by CME