Kent Union: [insert Student Group name here] Risk Assessment
To be completed and emailed to relevant staff member 2 weeks before the event.
HOW TO FILL OUT THIS RISK ASSESSMENT
*Your Risk Assessment should act like a ‘to do’ list for your trip/event*
President:
E-Mail:
Step 1: Identify and list SIGNIFICANT & RELEVANT hazards for each area.
Signature:
Step 2: List the effect of the hazard and individuals that may be harmed as a
Assessment carried out by:
result of each hazard.
E-Mail:
Step 3: Rate the risk associated with the hazard BEFORE control measures are
Signature:
put in place.
Tel No:
Calculation: Risk = Likelihood x Severity
Name of Trip leader (responsible for submitting details of who to contact in
emergency for those on the trip):
Likelihood:
1 = Very unlikely
2 = Unlikely
3 = Likely
4 = Very likely
5 = Almost certain
Severity:
1 = First aid injury or illness
2 = Minor injury or illness
3 = ‘3-day’ injury or illness
4 = Major injury or illness
5 = Fatality, disabling injury, etc.
Tel No:
Address of activity or trip (include contact details of venue if applicable):
Title & brief description of activity (e.g. ‘Film Night’ or ‘Trip to Oxford’):
Step 4: Record all relevant control measures to reduce or control the likelihood
and/or severity of the hazard.
Date of activity:
Step 5: Residual Risk Rating: What is the risk AFTER control measures have been
Date assessment carried out:
put in place? (Calculate as under ‘Step 3’)
This Box is for Office Use Only
Approved by:
Position:
Date approved:
HAZARD
Slips, Trips and falls?
(delete if not applicable)
Accident or Emergency?
HAZARDOUS EFFECT and WHO
CAN BE HARMED
Do volunteers risk injuries
such as fractures and bruising
if they trip over objects, or slip
on spillages or on wet floors
and fall?
Fire
(delete if not applicable)
Who is at risk of death, smoke
inhalation, burns?
Cash handling or
Fundraising
(delete if not applicable)
Is cash being handled?
By who?
Are you at risk of debt?
Being mugged? Who is at
risk?
What might be the hazardous
effect? Allergic reaction?
Illness? Are food handlers at
risk? Food consumers? What
do you think?
Food Handling
(delete if not applicable)
Electrical items
(delete if not applicable)
Risk of electric shock
Travel. Getting lost
(delete if not applicable)
Getting lost
Alcohol at Social
(delete if not applicable)
Alcohol poisoning, passing out
outside in the cold
(hypothermia), being mugged
when unable to defend
SEVERITY
LIKELIHOOD
RISK
RATING
CONTROL MEASURES*
(rephrase questions into statements)
 Who will check the room for trailing cables and debris before the event?
 Who will do safety announcements/communication?
 Who will have Campus security’s phone number (01227 823333) saved in
their phone in case of accident?
 Which responsible person will have a copy of the emergency procedures
with them at the event?
 How will you prevent a fire from occurring?
 How will you make sure fire safety procedures are observed at all times?
(Observe room capacity? Ensure fire exits are clear before & after?)
 What should members do in the event of a fire? How will you let them
know? Who is responsible for this?
.
 Will cash be kept in a secure, lockable tin?
 Will there be more than one person with the cash at all times? Who?
1.
2.
.
 What other safeguards might you have?
 When and where are you depositing the money? (eg. tins via RaG)
 Who has completed a Level 2 Hygiene Certificate that will be responsible
for food handling at event?
.
 Homemade foods will not be brought/used at event.
 Allergy advice will be provided where possible
 Food should be stored properly or not at all – will you store food? How?
 All food will be shop bought/prepared in a professional kitchen
 Have electrical items been PAT Tested?
 What steps will be taken to prevent electric shock from occurring?
 Do members have relevant maps?
 Will all participants have a contact number in case they get lost? Whose?
 Who will be responsible for communicating about travel arrangements?
 Are you travelling abroad, do all members have in date European Health
Insurance Cards and passport, do the Union insurers know about the
event, do members need travel insurance
 What will be the non-alcoholic option? How will it be promoted?
 Who will be the designated sober person at the event?
 How will you recommend that members should walk home in pairs?
RESIDUAL
RISK
RATING
External Speakers
(delete if not applicable)
Civil unrest, political backlash,
inciting to hatred or hatecrime, violation of no platform
policy
 Notified timetabling through the room booking form process
 Also notified the Union through this risk assessment.