Health Protection Division
Olympic and Paralympics
Games Preparedness
Author: Dr Marion Lyons
Date: 31 March 2012
Version: 1
Publication/Distribution:
For internal use
Review Date : April 2012
Purpose and Summary of Document:
To provide assurance that Public Health Wales can provide the necessary
and sustained public health response during the torch relay and over the
three month duration of the Olympics and Paralympics.
Work Plan reference: N/A
Public Health Wales
1.
Preparedness for the Olympic and
Paralympics Games
Introduction
The Olympics 2012 represent a significant challenge to the health services
and multi agency public protection services in Wales. Major areas of
health protection responsibility include:
 disease surveillance and outbreak response;
 environmental health issues relevant to health protection including
extreme weather events
 public information and health advice;
 public health preparedness and response to incidents potentially
involving environmental hazards(accidental/deliberate)
2.
Key dates
May
Torch relay
starts 18th
Friday 25th
May – Wed
30th - Relay
in Wales
June
Jubilee
weekend 2 –
5 (may
require
resilience
plan)
HPA weekly
reporting
starts 18th
May.
July
August
September
2nd: daily
public health
SitReps start
16th Village
open (soft
opening on
12th)
25th 1st event
of the
Olympics at
the Millennium
Stadium
Cardiff
Further games
on 26th, 28th,
31st, and
August 1st,
3rd, 4th and
10th
27th Olympics
opening
ceremony
12th Olympics
closing
ceremony
13 – 19th August
Village closed
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Public Health Wales
Preparedness for the Olympic and
Paralympics Games
20th Paralympic
village open
29th Paralympics
opening
ceremony:
9th
Paralympics
closing
ceremony
23rd SitReps
stop
3.
Public Health response
3.1
Surveillance and response
It is intended to operate enhanced business as usual during Games time.
Public Health Wales will provide the following to HPA and WG:

Daily public health Situation Report (SitRep). This will provide
information on public health threats, incidents and trends in disease
incidence across Wales, and will provide assurance that the
appropriate public health response is being undertaken. During
Games time the SitRep will be provided to:
a. Public Health Wales executive team
b. Director of health protection and Director of CDSC or
nominated deputies
c. Health Protection Agency
d. Welsh Government

3.2
Immediate public health response, including the provision of expert
public health advice and information.
Battle rhythm
The cut of time for the collection of daily data is 12.00 with daily SirRep
report submitted to HPA by 14.00. The HPA will issue daily SitRep to the
DoH and devolved governments at 17.45.
Exception reporting will be required in the event of a significant health
protection issue. There is a 05:45 overnight exception report to inform
the mornings Olympic Committee following the previous day’s report.
The HPA will co-ordinate a 07.30 teleconference with directors of HPUs,
Public Health Wales and Health Protection Scotland to discuss the previous
day’s SitRep and any issues of concern.
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Public Health Wales
3.3
Preparedness for the Olympic and
Paralympics Games
Delivering the response
3.3.1 Temple of Peace and Health operating daily from 07.00 to 18.00
hours
3.3.2 5.30 - exceptional reporting of overnight concerns to be undertaken
by CCDC on call following discussion with Director of Health Protection
Division/Director of CDSC
3.3.3 07.30 - teleconference with HPA - Director of Health Protection
Division/Director of CDSC or nominated deputies
3.3.4 12.00 - returns from each health protection team and
environmental public health to CDSC on activity in the previous 24 hours
3.3.5 14.00 - CDSC send daily SitRep to HPA and others as described
above
3.3.6 In the event of an outbreak or incident the SRT will be on standby
to oversee the necessary public health response
3.3.7 Laboratory services in Cardiff will provide daily support for the
investigation of infections of concern
3.3.8 Support SCG and STAC if called
4.
Torch Relay
During the torch relay in May the South Wales SCG will be stood up at 101
Cardiff Gate from 07.00 hours to 19.00 hours. Public Health Wales is not
required to have a presence unless an incident occurs. It will however be
necessary to have Public Health Wales SRT on standby during this period.
CDSC are taking this opportunity to trial the SitRep reporting
arrangements and the Temple of Peace and Health will be operational
from 07.00 to 19.00.
It has not yet been finalised whether a public health presence will be
required at the Emergency Co-ordination Centre Wales (ECCW).
5.
On Call Rota
To facilitate an immediate response out-of hours the on-call rota will be
supported by individuals on stand-by. These individuals will include the
health protection nurses and the SpTs on the on-call rota.
Initial
arrangements will be to have a CCDC and two others on standby but this
can be scaled up/down as required
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Public Health Wales
6.
Preparedness for the Olympic and
Paralympics Games
Preparedness action log
Action
Lead individual
To be
completed by
1. Revise emergency
response plan
Gwen Lowe
May 1st
2. Revise STAC
arrangements
Huw Brunt
May 1st
3. Revise chemical and
radiological response
plan
Huw Brunt and Lika
Nehaul
May 1st
4. Revise biological
response plan
Marion Lyons
May 1st
5. Organise chemical
training for on call
Lika Nehaul and
David Russell
To be
implemented by
end of May
6. Develop directory for
multiagency response to
infections to facilitate
cross Wales working
HP nurses SE
May 1st
7. Develop field
investigation and basic
epidemiology training for
lead officers of LA and
HPT
Roland Salmon
To be
implemented by
end of May
8. Facilitate office function
during torch relay and
the SitRep reporting
period
Steve Murphy
May 1st
9. Agree stand by and
overtime arrangements
Steve Murphy to
facilitate
May 1st
10.CDSC to agree reporting
arrangements with Huw
brunt and CCDCs
Daniel Thomas, Huw
Brunt and Marion
Lyons
May 1st
11.Agree SitRep reporting
format with HPA
Daniel Thomas
May 1st
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Public Health Wales
Preparedness for the Olympic and
Paralympics Games
12.Facilitate resources for
daily SitRep from July 1st
to Sept 23rd
Daniel Thomas and
Steve Murphy
June 1st
13. Senior response team
rota for torch relay and
from July 1st to Sept 23rd
(stand by)
Gay Reynolds
May 18th
14.On-call stand by rota in
place
Gay Reynolds
June 1st
15.Rota to support 07.30
teleconference in place
Marion Lyons
June 1st
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