APPLICATION to West Dorset District Council for capital funding from ther Beaminster Area Scheme towards projects aimed at bringing redundant
rural buildings in the Beaminster Area back into productive economic use
Applications are invited for projects in the parishes of Beaminster, Cheddington, Mapperton, Mosterton and South Perrot.
Please use additional pages if required
Please read this application form in conjunction with the scheme criteria at appendix 2
PROJECT NAME
APPLICANT
Registered Address:
If the correspondence address is different from that opposite:
Applicant
Correspondence Address:
Postcode
Tel:
Email:
Contact person:
Position of responsibility:
Postcode
Tel:
Email:
Type of organisation:
WDDC Sec 106 Beaminster Area Scheme for Conversion of Redundant Rural
a Buildings
 Private Limited Company
 Private (other)
 Voluntary (with constitution)  Voluntary (informal)
 Public body
APPLICATION to West Dorset District Council for capital funding from ther Beaminster Area Scheme towards projects aimed at bringing redundant
rural buildings in the Beaminster Area back into productive economic use
Please describe briefly the main aim of the project:
Please give anticipated start and end dates:
Project Description
Who will benefit once the project is complete?
How will the project be delivered?
If you are undertaking the project on a speculative basis, what rental charges are you considering
charging prospective tenants per square foot?
Previous Funds
Have you, as the applicant, previously received any funds from
European Structural Funds or any other public bodies?
Is this a brand new project?  Yes  No
Address of the property the subject of the application, including parish in which it is located:
 YES  NO
If “yes” please give details:
Funding source
Date
Amount Approved
Do you own the freehold of the above property?
3 Have you previously unsuccessfully applied for funds for this
project from any other public sources? Please give details:
Funding source
Date
Amount Requested
If not, do you have a lease with an unexpired term of at least 5 years?
If leasehold, do you have the landlords consent to the proposed works? Please provide evidence
WDDC Sec 106 Beaminster Area Scheme for Conversion of Redundant Rural
a Buildings
APPLICATION to West Dorset District Council for capital funding from ther Beaminster Area Scheme towards projects aimed at bringing redundant
rural buildings in the Beaminster Area back into productive economic use
Why is the project needed?
Please list any evidence that you have, and refer to any specific documentation that supports your
case (e.g. a demand study, a business survey which identifies constraints on business growth or competition, a
Evidence
of Need
feasibility study that identified a new opportunity, a community survey, etc).
Consultation
and Partnership
If you have done any consultation for your project, please describe who was consulted and the outcome. If you have not, please explain why.
Is anyone else involved in the project?
If so, is there a formally constituted partnership structure in place?
Project Status
Does your project have planning permission – please include copies of decision notices
If not, have you applied, or when will you apply for planning permission?
When do you expect to be notified of a decision regarding your planning application?
When do you anticipate conversion/construction work will commence (grants will not be awarded in arrears of the construction work commencing)
WDDC Sec 106 Beaminster Area Scheme for Conversion of Redundant Rural
a Buildings
APPLICATION to West Dorset District Council for capital funding from ther Beaminster Area Scheme towards projects aimed at bringing redundant
rural buildings in the Beaminster Area back into productive economic use
West Dorset District Council is committed to supporting the Rural Economy
though sustainable economic development and addressing climate change. It has
objectives to encourage training and employment opportunities for young people,
encourage business start up and growth and promote local distinctiveness, and to
reduce carbon emissions
Contribution to West Dorset District Council Objectives, and local strategies
Strategic Fit
Please indicate how your project will contribute to any or all of the above
strategic aims:
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Sustainable Economic Development
Climate Change
Encouraging Training Opportunities for young people
Providing Employment Opportunities for young people
Supporting Business Start Up or growth
Promoting local distinctiveness
Do you know of any local or sub regional strategies that your project will address?
Please state what the outcomes of your project will be to the local economy:
WDDC Sec 106 Beaminster Area Scheme for Conversion of Redundant Rural
a Buildings
APPLICATION to West Dorset District Council for capital funding from ther Beaminster Area Scheme towards projects aimed at bringing redundant
rural buildings in the Beaminster Area back into productive economic use
Which of the following outputs will the project deliver? Please provide a quantitative figure for all relevant outputs, as well indicating the years in which you expect them to
be delivered:
Outputs
Total all
years
Output
2010/11
2011/12
2012/13
2013/14
2014/15
Please state what evidence will be produced to verify these
outputs
No. of jobs created or safeguarded as a
result of the project
Business start ups – no of new
businesses created
Private sector finance invested into the
project (£s)
Workspace created (in M2)
Other:
Other:
Please be aware that when we collect the data we will require a breakdown of beneficiaries into target groups so you should maintain accurate records to evidence those from black and
ethnic minority groups, women returners, under 19 year olds, and those registered with a disability
Options
Have you considered any other options for delivering this project, and what were they (for example, a different scale of operation, a different location, or a different set of
partners)? Please describe what the effects would be of each different option on the costs of the project and the outputs it could deliver. What were the main advantages
and disadvantages to each option? Why did the chosen option emerge as the best one?
WDDC Sec 106 Beaminster Area Scheme for Conversion of Redundant Rural
a Buildings
APPLICATION to West Dorset District Council for capital funding from ther Beaminster Area Scheme towards projects aimed at bringing redundant
rural buildings in the Beaminster Area back into productive economic use
VAT
If West Dorset District Council through the Beaminster Area Scheme for Conversion of Redundant Rural Buildings was unable to assist with the financial
support requested please explain what would happen to the project?
Are you able to reclaim the VAT on this project? If yes, please supply all cost figures in the following section and in appendix 1 net of VAT, and please also supply your VAT
registration number. If no, please supply all cost figures in the following section and in appendix 1 inclusive of VAT.
 Yes  No
Vat. Registration No.:
What is the project’s total cost?
Please complete the following funding summary:
Costs & Funding
Source
Please now complete the full costs and funding tables at Appendix 1.
Applicant’s own
funds:
Requested
Beaminster Area
Scheme funding:
Other public funds:
As West Dorset District Council pays grants in arrears what arrangements have you made to
assist with cash flow for the project?
Other private sector
contribution:
Please supply copies of relevant information that you have used to calculate these costs – at
least two quotations/estimates should be provided. Copies of these should accompany the
application form.
Requests for grant assistance should not exceed 25% of identified costs. The actual amount of
any grant awarded will be in accordance with scheme criteria such that net return does not
exceed 15%
WDDC Sec 106 Beaminster Area Scheme for Conversion of Redundant Rural
a Buildings
Total
Percentage
APPLICATION to West Dorset District Council for capital funding from ther Beaminster Area Scheme towards projects aimed at bringing redundant
rural buildings in the Beaminster Area back into productive economic use
Risks
Have you considered what risks your project may face that might prevent it being successfully delivered? (For example not being successful in gaining all the funding
required, planning cost over-runs, or unexpected recruitment costs). Please explain how you intend to deal with each potential risk you have identified?
Delivery – Monitoring
and Evaluation
Have the relevant permissions, including planning permission and building regulations, been obtained?
Please give details and provide copies, where available:
Please list what key milestones you will use to measure your progress in delivering
the project on the right.
 Yes  No
Milestone summary table:
Milestone
What monitoring arrangements will you put in place to ensure that these targets are
achieved, whilst keeping to budget?
WDDC Sec 106 Beaminster Area Scheme for Conversion of Redundant Rural
a Buildings
Target date
APPLICATION to West Dorset District Council for capital funding from ther Beaminster Area Scheme towards projects aimed at bringing redundant
rural buildings in the Beaminster Area back into productive economic use
Please explain who will be responsible for the ongoing management of the project. What relevant experience does that person have?
Please note that if West Dorset District Council supports this project, you will be expected to supply quarterly monitoring reports on outputs, milestones and expenditure.
Who will be responsible for completing these forms?
Forward
strategy
Is the project expected to continue after this phase of funding? If so, how will it become more financially self-sufficient?
Sustainability
Fit
Will your project contribute to Environmental Sustainability though:
Please provide details as relevant
Achievement of BReEAM standards
Use of renewables – see scheme criteria at Appendix 2
Have you been awarded a Carbon Trust renewable loan?
WDDC Sec 106 Beaminster Area Scheme for Conversion of Redundant Rural
a Buildings
APPLICATION to West Dorset District Council for capital funding from ther Beaminster Area Scheme towards projects aimed at bringing redundant
rural buildings in the Beaminster Area back into productive economic use
Declaration
I confirm that all the information contained within this application is accurate to
the best of my knowledge and that I am authorised to apply for funding on
behalf of the organisation, and I understand that if it is successful there will be
monitoring and evaluation responsibilities to fulfil. I have read and understand
the data protection and public funding notices set out below.
Signed……………………………………………….
Name:………..……………………………………..…
Position in Organisation……………………………...
Date:……………………
Please confirm the following details where relevant:
Company / Charity No:
VAT Registration No:
Name of Bank Account
Sort Code
Account Code:
NB – All payments will be made using the secure BACS system direct into your bank
account. This information will not be released to any third party.
DATA PROTECTION ACT 1998
West Dorset District Council (the Data Controller) will use and manage the personal information supplied on this form for the purposes of keeping you informed about progress with your
application, and, if successful, monitoring the outcome.
All personal data about you is treated in confidence and will not be disclosed to any third party outside of the council and external technical appraiser unless you are successful with your
application in which case your details could be published in the press and on the council's web site. Your local councillor(s) will be notified of the outcome of your application with a copy of your
offer or rejection letter.
The above Act gives you the right to see your personal information that we hold about you. For further details contact the council’s Corporate Data Protection Officer, IMS Division, Stratton
House, 58/60 High West Street, Dorchester DT1 1UZ.
This authority is under a duty to protect the public funds it administers, and to this end may use the information you have provided on this form for the prevention and detection of fraud. It may
also share this information with other bodies responsible for auditing or administering public funds for these purposes.
Where appropriate, and as part of its commitment to improving customer service, the Council may also share the information provided on this form with other Council services.
For further information, see http://www.dorsetforyou.com/index.jsp?articleid=389705 or contact Rosie Darkin (Finance Manager) on 01305 252292.
WDDC Sec 106 Beaminster Area Scheme for Conversion of Redundant Rural
a Buildings
APPLICATION to West Dorset District Council for capital funding from ther Beaminster Area Scheme towards projects aimed at bringing redundant
rural buildings in the Beaminster Area back into productive economic use
Appendix 1 – table of the project’s anticipated costs and funding
NB – remember, if you can reclaim VAT, give your figures net of VAT; if not, give them inclusive of VAT.
PROJECT COSTS AND FUNDING SOURCES
Project Costs:
Site preparation and servicing – inc water, electricity, gas
Building conversion and internal partitioning
Landscaping
Fees: Professional fees
Permissions, Consents, Licences
Basic fixtures, fittings
Other costs – please specify:
TOTAL PROJECT COSTS
Funding Sources:
Applicants own sources
Other private sector funding
Other public sector funding
Requested contribution from Dorset Rural Renaissance
TOTAL FUNDING
Jan-Mar 2010
Apr- Jun 2010
Jul –Dec 2010
2011
2012
APPLICATION to West Dorset District Council for capital funding from ther Beaminster Area Scheme towards projects aimed at bringing redundant
rural buildings in the Beaminster Area back into productive economic use
Appendix 2 - Criteria for Applicants
1. The Beaminster Area scheme supports the re-use or conversion of existing (vacant, redundant or unused) rural buildings within the parishes of Beaminster,
Cheddington, Mapperton, Mosterton and South Perrot.
2. The Beaminster Area scheme is not notified to the European Commission under State Aids rules. This means that applicants seeking to support the conversion of
rural buildings must do so under the de minimis block exemption to the EU rules. Essentially this requires that a company may not receive more than EUR 200,000
(approx. £190,000) of aid in total over a rolling 3-year period from all public sources. Further information about state aid is available on the Department for
Business Innovation and Skills website.
3. In addition to ensuring that aid for the conversion of rural buildings complies with de minimis rules, grants will be awarded according to the following:
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Grants are awarded on an entirely discretionary basis.
Grants will only be awarded where planning consent has been obtained, and may be withdrawn if consent is not secured within six months of any conditional
offer
The maximum level of grant assistance that would normally be expected to be made available from the Beaminster Area scheme is 25%; the minimum
investment in a project is £10,000.
In exceptional circumstances the council may make additional awards as follows:
o 5% of total project cost or 25% identified items cost (whichever is the lower to a max £7k) for investment in renewable/low carbon technologies1 or
where the applicant has secured a renewable loan from the Carbon Trust, and or
o 5% of total project cost cost (to max £7k) for projects achieving vg and above BREEAM assessment
Support is limited to the conversion of vacant, derelict or unused buildings for employment uses – defined for the purposes of this guidance as classes A2
(financial and professional services), B1 (light industrial or office use), B2 (general industrial), B8 (storage or distribution) and D1(c) (education) of the Town
and Country Planning (Use Classes) Order 19872.
Grants can cover both speculative and non-speculative (i.e. pre-let, pre-sold or for owner occupation) developments.
Speculative schemes should be of high quality, fitted out to shell standard and suitable for a wide market of potential occupiers.
Non-speculative schemes may be adapted to suit end user requirements.
Eligible costs include:
o Construction costs
o Ancillary works in accordance with planning consent
1 Such as photovoltaics, solar panels, wind energy, hydroelectricity, combined heat & power, biomass boiler, geothermal, air source or ground source heat pumps
2
Statutory Instrument 1987 No.764, or any instrument amending or updating this order.
APPLICATION to West Dorset District Council for capital funding from ther Beaminster Area Scheme towards projects aimed at bringing redundant
rural buildings in the Beaminster Area back into productive economic use
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o Finance charges
o Costs of connection to utilities
o Professional fees
A maximum return on capital employed of 15%.
8. All costs will be scrutinised in proportion to their scale to ensure value for money. This would normally be achieved by, for instance, obtaining competitive quotes, or
taking the advice of a Quantity Surveyor.
9.
Applicants are required to ensure that premises are used productively, and maintained to a satisfactory standard for 5 years after the last payment of the grant.
10. Where applicants are leaseholders, grants will only be awarded where t he lease has at least 5 years left to run, and where the applicant provides evidence that
the freeholder has agreed to the proposed work being carried out.
11. Grants will not be made for the conversion of buildings into holiday lets.
12. Grants should not be made for normal repairs, or for any work required by statutory notice.
13. Grants will only be made to property developers if at the time of application they demonstrate their intention to retain the property for at least 5 years. This does
not preclude the disposal of the property within 5 years if a developer’s circumstances change; in that case the council will apply the claw back provisions outlined
at paragraphs 14 and 15 below.
14. Grants will only be paid in arrears (whether interim or full claim), and on the basis of actual expenditure. Claimants will be required to support their claims with
evidence of what has been spent. If costs are lower than estimated at application stage, the grant award will be reduced proportionately. Receipted accounts or a
Certificate of Costs must be signed by a member of an institute or association that is a full member of the Construction Industry Council. Before making the final
payment, the council may wish to verify that the work has been completed, if necessary through inspection of the property beforehand.
APPLICATION to West Dorset District Council for capital funding from ther Beaminster Area Scheme towards projects aimed at bringing redundant
rural buildings in the Beaminster Area back into productive economic use
15. If grant recipients want to alter, sell, dispose of or change the use of grant aided premises during the 5 years following the last payment of grant, they are required
to seek the council’s agreement. In these circumstances, the council may exercise its right to claw back the grant on a sliding scale as follows:
Months after last payment
0 – 12
13 – 24
25 – 36
37 – 48
49 – 60
61 plus
Repayment
100%
80%
60%
40%
20%
Nil
16. Clawback should also operate if a higher level of profit, higher values or lower costs than forecast in the application/appraisal is apparent at the date of review.
Clawback provisions will be incorporated in all offer letters.
17. These provisions will need to be legally secured by an appropriate means, e.g. by Charge or restriction on title. Legal advice may be required to determine the
most appropriate form.
18. All applications will be subject to an independent external technical appraisal to assess validity of costs and propose a grant award such that return on capital
employed does not exceed 15%.
19. The award of grant is discretionary and the decision of the council is final. Applications are by time limited invitation and may be considered competitively with other
applications received. Decisions will be based on the technical appraisal, achievement of BReEAM standards or other environmental criteria and delivery of wider
council objectives.
20. Applications can be submitted at any time and will be determined there times pa according to the following time table:
Applications submitted by 12 March 2010 will be normally determined by end of April 2010,
19 June by the end of July and
13 November by the end of December
21. Funds are strictly limited, and all applicants are required to register their interest in order to avoid disappointment through oversubscription.
APPLICATION to West Dorset District Council for capital funding from ther Beaminster Area Scheme towards projects aimed at bringing redundant
rural buildings in the Beaminster Area back into productive economic use