Ball Field Rental policies and procedures
General
1. Champaign Park District will not be liable for any claims for injury or damages resulting from or arising
out of the use of the district's pavilions or premises adjacent thereto and the renter agrees to indemnify
the Park District and hold it and its employees harmless against any and all such claims, damages, losses
and expenses. If requested by the District, the renter shall carry insurance against such claims and
furnish the District with a certificate of insurance evidencing the same.
2. Field rentals have a two hour minimum block and must be paid in full up front within 48 hours of
booking the reservation.
3. ABSOLUTELY NO OPEN FOOD OR CONCESSIONS WILL BE ALLOWED TO BE SOLD ON PARK DISTRICT
PROPERTY UNLESS PRE-AUTHORIZATION BY THE ADULT SPORTS COORDINATOR.
4. If lights are needed for practice, a fee for lights will be added to the rental. In addition, a site
supervisor cost will be added.
5. For tournaments, call for pricing.
GUIDELINES
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Lights are a separate charge and do not come included in the Site Supervisor cost. Needing lights
requires a Site Supervisor to be present.
Reservations must be requested at least one week in advance.
Vehicles are not permitted in the parks. Violations will terminate agreement without refund.
Teams are expected to clean up after themselves.
Cancellation information will be posted on our rainout line as close to (2) hours before usage.
There will be times that a big storm comes just before a practice making the fields unplayable.
No refunds for cancellations within one week of event date, unless cancellation is by the Park
District, in which case full refunds will be issued.
Reservations are only accepted through the completion of a signed rental agreement form.
CANCELLATION
1. Notice of cancellation must be given to the Champaign Park District at least seven (7) business days
prior to the scheduled date of activity or forfeit payments made.
2. Any renter that cancels 2 times inside the 1 week notice will forfeit the remainder of their rentals for
that season and will receive a 50% refund for all remaining dates paid for.
3. Renters who forfeit their remaining rentals due to cancellations, will be lower on the following
season’s priority list.
4. All renters are responsible for checking the Park Districts Rainout Line. The Champaign Park District
will update the line in the event of a cancellation. The line will not automatically be updated at the
beginning of each day. It will be updated only in the event of cancellation.
RENTER RESPONSIBILITIES
1. No alcohol and/or drugs are permitted on any Champaign Park District property. Such use will result
in immediate ejection from the premises. Please adhere to all park district rules and regulations.
2. Renter is responsible to see that all activities are properly controlled and supervised and agrees to
comply with the City of Champaign Noise Ordinance and all other applicable laws. Renter is responsible
for leaving the fields in the same condition it was found. Renter is required to place trash in the
containers provided. Failure to comply may result in losing remaining reservations at no refund.
3. Inside of one week notice for a rental request you must sign the “Declined Site Supervisor” waiver. All
other rentals will require a Site Supervisor.
4. Renters understand that if a rental is cancelled and posted on the rainout line the field may not be
used for play.
CERTIFICATE OF INSURANCE
The following format will need to be followed and seen on every certificate of insurance
General Aggregate:
General Aggregate:
Coverage for the premises:
Medical expenses (any one person):
Automobile liability:
General Liability:
$2,000,000
$2,000,000 for each
occurrence
$500,000
$10,000
$1,000,000
$5,000,000 (total)
Certificate of Insurance, when applies, naming Champaign Park District and its employees as additional
insured will be required. The minimum acceptable policy is $2,000,000.00 combined single limit liability.
Certificate of insurance must be issued to the Park District 21 days prior to scheduled event.
Electricity:
Due to power outages and vandalism, electricity at fields is not always a guarantee. If electricity is
needed for your rental it must be requested 14 days prior rental.
Music must not be loud or offensive to the public. Field is within a residential area; please respect the
neighbors of the pavilion. NOTE: Music must comply with the City of Champaign Noise Ordinance or
police will be dispatched.
2017 BALL FIELD RENTAL REQUEST
Questions? Contact Matt Silver at 217.819.3985
Completed forms: Walk-In/Mail
OR
Email
Leonhard Recreation Center
2307 Sangamon Dr.
Champaign, IL 61821
[email protected]
Organization/Team:
Contact Name:
Contact Cell #:
Home or Work #
Email Address:
Street Address:
City:
State:
Zip:
What distances (mound/bases) do you need:
Full payment to be made at time of rental confirmation. Checks made out to: Champaign Park District.
Field Breakdown
Field Name
Pitching distance/
Base Distance
GFP
LL
Slo-P
Pony
Game
Rate
NO PREP
Includes
prep for
1st game
HS
Supervisor
Lights
Restrooms
AprilAugust
40'/60'
46'/65'
50’/70’
Dexter
X
X
X
$10 /2hr
$25 / 2hr
$10 / hr
$10 / hr
Portable
Dodds 3-Plex
X
X
X
$45 / 2hr
$80 / 2hr
$10 / hr
$10 / hr
/field
used
In Facility
$10 /2hr
$25 / 2hr
N/A
N/A
Portable
$10 /2hr
$35 / 2hr
$10 / hr
$10 / hr
In Facility
$10 /2hr
$50 / 2hr
$10 / hr
$10 / hr
In Facility
Seaman
$35 /2hr
$70 / 2hr
N/A
N/A
N/A
Dodds Soccer
$35 /2hr
$70 / 2hr
$10 / hr
N/A
In Facility
Spalding
Zahnd LL
Zahnd Pony
54’6” /80’
Practice
Rate
X
X
X
X
60’6”/90’
X
Request
Please list each rental on a separate line. Weeknight timeslots will be 5:30pm and 7:30pm. Leave
location and time preference blank if no preference.
Date
Time Preferences
Field Preferences
Game, Practice, or
Tournament
Site Supervisor $10/HR
Lights, scoreboard, or
both. $10/HR
Subtotal Cost
1.
$
$
2.
$
$
3.
$
$
4.
$
$
5.
$
$
6.
$
$
7.
$
$
8.
$
$
9.
$
$
10.
$
$
11.
$
$
12.
$
$
13.
$
$
14.
$
$
15.
$
$
TOTAL
Special Notes:
By signing here you agree to all the terms in this rental policy.
Name (Print):
___________________________
Signature:
___________________________
$