Bay Area Humane Society
1830 Radisson St.
Green Bay, WI 54302
Phone: 920.469.3110
Fax: 920.469.3114
www.BayAreaHumaneSociety.org
FUNDRAISING EVENTS
TO BENEFIT (BUT NOT HOSTED BY) BAHS
INFORMATION & APPLICATION
Thank you for thinking of the animals and for having the energy and enthusiasm to consider
holding a fundraising event to help those who are truly in need!
As you may know, Bay Area Humane Society (BAHS) is not government-funded and therefore,
we rely heavily on donations and fundraising. We host three large annual fundraising events, and
there are a few fundraisers inspired by local individuals and businesses that have become much
anticipated among our supporters.
We’re fortunate that because many people are passionate about animals, we receive many
inquiries about helping with fundraising events - everything from softball tournaments to cookoffs, picture contests to marathons. There’s a lot of great creativity out there!
If you really want to do something on your own but you’ve not had a lot of experience organizing
a fundraising event, we’d like to share some thoughts from lessons we’ve learned over the years.
We hope some early insight can help avoid some disappointments and/or help you. We want you
to be successful and feel good about helping us at Bay Area Humane Society help the shelter
animals!
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Please understand that our staff is limited and we cannot commit to assist with or
appear at every fundraising event. We wish we could! With three of our own events to
organize, our staff is kept very busy all year.
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We appreciate your understanding in that because BAHS has pet segments on a station
or receives sponsorship for another event we cannot promote your specific event. But we
can and will promote your event on our Facebook wall.
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If you’re considering including a raffle in your event, please be aware that the State of
Wisconsin requires a license and that specific procedures be followed. You can find
details on www.doa.state.wi.us under “Charitable Gaming”. BAHS cannot legally “lend”
our raffle license out to any other group, even if BAHS is the beneficiary.
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What businesses or persons do you know personally who can really help donate to keep
costs down, or make something available that not everyone has access to?
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Be detailed in planning for expenses – seemingly small things like postage stamps can
add up quickly!
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In the end, how much do you think will be spent and how much raised? Will the difference
be enough that you’ll feel like your time was worthwhile?

What are your promotion strengths? Promoting an event to the general public can be
very expensive and time consuming – make sure you have a solid plan!

Are other groups or charities already doing something similar? Is there room for another?
Are there things going on that might detract from participation like a Packer game?
Bay Area Humane Society
1830 Radisson St.
Green Bay, WI 54302
Phone: 920.469.3110
Fax: 920.469.3114
www.BayAreaHumaneSociety.org
Please complete this Bay Area Humane Society (BAHS) Event
Overview and return it to Jan Niec at the address above. Thank
you!
Event Organizer: _______________________________________(company and person)
Event Host (if different from above): _________________________________________
Mailing Address: _________________________________________________________
E-mail: __________________________ Web Site: ______________________________
Phone No(s): ____________________________________________________________
Purpose of Event: (check all that apply)
___ PR/Media
___ Fundraising
___ Donor Cultivation
___ Adoption
___ Other (explain)
___ Just for Fun
1. What is the event?
2. Where will the event be held (venue and address)?
3. Date and time of the event:
4. What will the event be called? _____________________________________________
We prefer that it be your event name with an added statement like the examples in
question #15, versus calling it a “Bay Area Humane Society event”.
5. How will the event expenses be paid for?
6. Will there be food and drink offered?  yes  no
If yes, who will provide it?
7. Will there be in-kind donations provided for the event (such as tables, equipment,
advertising, food, etc.)?  yes  no
Bay Area Humane Society
1830 Radisson St.
Green Bay, WI 54302
Phone: 920.469.3110
Fax: 920.469.3114
www.BayAreaHumaneSociety.org
8. Will the event have an admission fee?  yes  no
If yes, how much?
9. How many people do you expect to attend?
10. Will you advertise the event?  yes  no
11. Will there be items for sale at the event?
from?
If yes, how?
 yes  no
Where will they come
12. Will you be holding any sort of raffle in conjunction with the event?  yes  no
13. How will funds be raised for or donated to BAHS? (check all that apply)
 No Funds
 Ticket Sales
 Strictly Donations
 Percentage of Entry Fee ( ___% to BAHS) Percentage of Sales ( ___% to BAHS)
14. What is the percentage of funds raised and/or fees going to?
Event Organizer ______ % Event Host ______ % Event Location ______ %
Other (explain) _______ %
15. It is important that participants/attendees be clearly informed of the amount their
participation benefits BAHS. It’s good practice to be as specific as possible, in part to
protect the public from unethical persons who might try to use a charity’s name to
generate revenue primarily for noncharitable purposes. Here are some examples of
preferred disclosure statements:

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“All donations collected will be remitted to the Bay Area Humane Society”
“50% of each ticket sold will be donated to the Bay Area Humane Society”
“100% of the net proceeds go to the Bay Area Humane Society”
“A minimum of $15,000 is guaranteed to the Bay Area Humane Society”
These statements must appear on all notices and advertising that encourage the public to
participate in the planned event.
Bay Area Humane Society
1830 Radisson St.
Green Bay, WI 54302
Phone: 920.469.3110
Fax: 920.469.3114
www.BayAreaHumaneSociety.org
16. What is your estimate of the final monetary donation to BAHS?
17. Is there a guaranteed minimum that will be donated to BAHS?
18. When will payment be made to BAHS?
19. If there are other services needed from BAHS, please list and explain them here
(continue on back of page).
20. Please provide any other details about the event you wish, the organization of the
event, your organization, or yourself.
Person submitting information: _________________________ Phone: ______________
Email: ___________________________________________________
Signature:____________________________________ Date:_____________________