OXFORDSHIRE CRICKET
ASSOCIATION
Nick Treweeke (Chairman) (NT)
Minutes of Executive Meeting – Monday 10th April 2017 at 7.30 pm
Venue: Kidlington CC
Present:
Brian Standish (Chairman) (BS), Colin Olliffe (Gen’ Secretary) (CO),Peter Baring (PB), Owen
Lewis (OL), Colin Mercer (CM), Simon Morse (SM), Ivan Mulford (IM), Chris Probert (CP),
Barrie Pudwell (BP), David Quinn (DQ),Ian Royle (IR), Peter Whitlock (PW), Nick Wilks (NW)
and Andy Worman (AW
1. Apologies:
Steve Oliver and Sam Willett had offered their apologies.
2. Minutes of Meeting 13th March 2017
Ref 4.Page 3 - Correspondence – AW requested that the second paragraph should be
removed as this did not reflect what was actually said.
The other typo was Page 4.9 – the registration deadline was the 28th April, NOT the 30th.
Added paragraph relating to documents to be added to the pre-season envelopes.
The February meeting minutes, having been read were then approved and signed by the
Chairman.
3. Matters arising from the March meeting minutes:
a)
b)
c)
d)
e)
f)
g)
h)
i)
Ground Standards questionnaire? …see under (1) below:
Final venues for cup finals: …..see under (2) below:
Inter League game update: …see under (3) below:
Welfare Officer update: …see under (4) below:
Statement to clubs ref: Merger : …see under (5) below:
Groundsman’s Course update: …see under (6) below:
Outstanding payments from Faringdon & Hanney CC …see Treas’ report
Grants to Combe and Kennington CC …see under (7) below:
Handbook update: …see under (8) below:
1. Ground Standards questionnaire:
OL advised that this had been sent to a number of CL clubs with a reasonable
response and it was agreed that this revised version should now be sent to all
OCA clubs. OL to forward details to CO for circulation. (Action OL)
2. Final venues for cup finals:
IM confirmed that all the venues had been selected and the Chairman asked for
details of these to be sent to CO, to include them in the minutes and add a
message to the OCA website. (Action IM/CO)
3. Inter-league game update:
SW had advised that the person (Mike Dove) on the CL committee was no
longer dealing with this and was waiting to hear from his replacement, as to the
details for the 2017 game. (Action SW)
4. Welfare Officer Update.
CO confirmed that he had spoken with Michael Geeson-Brown, the current
County Welfare Officer and he had agreed to be nominated as the Welfare
Officer for the OCA and this would be added to the 2017 handbook. A note to
clubs on this issue will be sent to clubs in due course. (Action NW/CO)
5. Statement to clubs re: OCA/CL Merger:
BS (Chairman) advised the committee that all clubs from both leagues had
received an agreed statement (from the CL/OCA oversight committee)
explaining the reasons why the merger will not be taking place, and this will be
mentioned again at the Captain’s meeting. BS advised that although the merger
is not taking place, the various committees should still endeavour to meet, to
discuss the ‘common ground’ items that could improve both leagues. (Action
sub-committees)
6. Groundsman’s Course update:
SM confirmed that a course will be held on Sunday 23rd April at Wormsley and
details had been sent to all clubs and a message displayed on the OCA website.
7. Grants to Combe CC and Kennington CC:
The Grants Committee had received applications from both the above clubs,
Combe for roll-on covers (£500) and Kennington for Sight Screens (£330).
These had been approved and confirmed to the clubs.
8. Handbook update:
NW advised that the 2017 handbooks will be ready for the Umpires Pre-season
meeting on the 20th April. There had been the usual problems in getting the
correct information from various sources but the printers had been very helpful.
This year Nick Wilks had carried out all the work on his own, and the Chairman
requested that thanks should be recorded for this major contribution to the
association.
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4. Correspondence:
Shrivenham CC 1st team update:
As agreed at the previous meeting, the General Secretary had written to the Chairman of
Shrivenham CC. The result of this was a further letter to the OCA, explaining that if they stayed
in Division 1, then there was a strong possibility that they would have to withdraw from the OCA,
as their remaining players would not be happy to play at this level, and there was a strong
possibility that Josh Kirk would not be at the club as he was hoping to move to work in
Manchester.
With this information to hand, the Chairman decided to pass this over to a three man committee,
all of which were not at the meeting when it was decided to advise Shrivenham to play in
Division One. This committee looked into the situation again and agreed that it would be best
to allow them to play in Division 6 in 2017, which was better than losing another club in the
OCA. The necessary changes to the fixtures/umpiring had been made.
This decision was put to the vote with the following results: 9 for, 3 against with 1 abstention.
It was pointed out to the Exec’ committee that a change had been made to the constitution a
year or so ago, which does not allow an appeal against a decision by the Executive, and the
Chairman apologised for having misunderstood this. At this point it was stated that the
‘Executive Committee’ can only vote on policy and appeals can only be made against subcommittees or individuals, something that must now be discussed in detail, and work on the
‘Job descriptions’ list to be urgently brought forward to the next meeting. (Action May meeting)
Grant application by Clifton Hampden CC –
An application had been made to the General Secretary for a sight screen and this was passed
to the Grants Committee for consideration. (Action Grants Committee)
5. Treasurer’s report:
SO had submitted his report via email as follows:
Currently we have £12091 in the bank.
I have paid for the remaining umpire insurances.
I have paid grant money to Combe. I just need to post the envelope containing a grant
cheque for Kennington.
I have also put a cheque for £90 into an envelope for Steve Hyatt.
I have asked Hanney CC about outstanding fines but have yet to receive a reply.
I have received all monies from Faringdon.
I have resubmitted the invoice for presentation dinner trophies to Stanton Harcourt. No reply
yet.
Nothing much else, I think. Could you confirm what trophies I need to purchase, if any for the
interleague match. Otherwise I will just arrange for the trophies for 5 cup competitions and 9
leagues later this month.
The situation with Hanney and Stanton Harcourt was discussed and it was agreed that the
General Secretary should write to both clubs and advise that the outstanding monies MUST be
paid before the Captain’s Meeting, despite Hanney claiming they are in financial difficulties.
(Action CO)
6. Disciplinary:
Nothing to report.
7. Fixtures:
Nothing to report.
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8. Umpires:
DQ confirmed that all the appointments had been completed, 1,760 in total and that this year
we will only be putting one sheet per envelope and not the complete sets as previously issued,
thus saving a considerable amount of money in printing. (Action DQ/CO/NW)
DQ advised that in the Pullinger Cup competition there were eight (8) teams and that the
umpires had been allocated.
9. Registrations:
Added from the March minutes: IM asked if PW could produce a summary of the player
registration and eligibility rules taking into account the rule changes for 2017 and for this to be
included in the envelopes at the pre-season captains meeting.PW agreed to do this. (Action PW)
PW gave the following report:
Since the last meeting there had been two queries, but seven to date. 28 clubs had registered
975 players and there were 23 clubs still to register their players.
Clubs have till noon on the 28 April to complete registrations, but PW will put a notice on the
website advising this. (Action PW)
PW pointed out that this season, nominated players are 6 and 4, changed from the previous
number.
10. Cups:
Nothing to report.
11. Grounds and Facilities: (Including Ground standards)
Nothing in particular, but it had been reported that the Swinbrook ground had sheep grazing on
their ground up till recently, and hopefully this will not have a detrimental effect on the ground
standard?
12. Website:
AW had a ‘to do list’ on the OCA website and asked that any changes etc that are needed
should be emailed to him. (Action AW/Committee)
13. Diary dates:
The OCA dinner will take place on Friday 10 November at the Kassam Conference Centre and
this year CO will be supported by a sub-committee consisting of CO/IM/OL/CM and it was
hoped that DQ will be available to compere this again?
14. Handbook 2017:
All in hand and copies to be available for the Umpires and Captain’s pre-season meetings.
Reports:
15. Forum and Social Media:
Nothing to report.
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16. Media:
No report, but KB to be asked to submit a report for monthly meetings, maybe in conjunction
with CM on the media side of things/Tweet-a-link? (Action KB/CM)
17. Results
Nothing to report.
18. Any Other Business:
Photos for website: the suggestion is that Steve Wheeler provides weekly photos which can
be sent through and filed for the 2018 handbook but also put up on a website link. CM to look
into a suitable way of doing this, and to avoid the photos being able to be printed, as orders
should go direct to Steve Wheeler. Also the payment to SW to be discussed and agreed?
(Action CM/Committee)
Agendas for the pre-season meetings: DQ agreed to cover the Umpires pre-season meeting
and the committee went through the agenda for the Captain’s meeting, which will be sent to
clubs and added to the website. CO and NW will undertake the provision and preparation of the
envelopes for both meetings. (Action CO/NW)
Admissions sub-committee for 2017 – In view of the problems encountered over the
Shrivenham situation it was agreed we should return to a sub-committee for the Admissions,
when generally the President, the Chairman and General Secretary form this, with reports from
other officials being made to the meeting? (Action Committee)
Chairman of the May Exec’ meeting – As BS will be away on holiday, Paul Duester (Vice
Chairman) agreed to take the chair. (Action PD)
19. Date of next meeting(s):
20th April 2017 - Pre-season umpires meeting.
27th April 2017 - Pre-season captain’s meeting.
Next Meeting of the OCA Executive on Monday 8th May 2017
To be held at Kidlington C.C. (By kind permission) All meetings to start at 7.30 pm
Meeting closed 8.55 pm
Minutes completed and circulated on 6.05.2017
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