Little League
Player Agent
What am I supposed to do
and when do I do it?
Player Agent
The player agent conducts annual tryouts, is
in charge of player selection, assists the
president in checking birth records and
eligibility of players and generally
supervises and coordinates the transfer of
players to or from the Minor Leagues
according to provisions of the regulations
of Little League Baseball. Separate player
agents may also be selected to oversee
individual divisions within the league. The
player agent must not manage, coach or
umpire in the division over which he/she
has authority, unless the local league has
received explicit written permission to
allow this from Little League Baseball
International Headquarters.
LL Constitution
SECTION 6
Player Agent. The Player Agent shall:
•
•
Record all player transactions and
maintain an accurate and up-to-date
record thereof.
Receive and review applications for player
candidates and assist the President in
verifying residence and age eligibility.
• Conduct the tryouts, the
player draft and all other
player transaction or
selection meetings.
•
•
•
Prepare the Player Agent's list.
Prepare for the President's signature and
submission to Little League Headquarters,
team rosters, including players' claimed,
and the tournament team eligibility
affidavit.
Notify Little League Headquarters of any
subsequent player replacements or trades.
To Start with
You Need:
A Copy of the Latest
“Little League Operating Manual”
(the White Book)
A Copy of the each of the Latest
Baseball and Softball
“Official Regulations and PLAYING
RULES”
(the “small” rulebooks)
What’s Next?
If you don’t have a copy of
“A Year in the Life of
Hometown Little League”
GET ONE
A copy can be downloaded/printed from
www.littleleague.org
If you’ve got a copy,
READ IT
REGISTRATION
Multiple Dates and Times
(specify Date of Registration CLOSURE)
Contact Last Year’s Players
ADVERTISE, ADVERTISE,
ADVERTISE
Make Sure EVERYONE Knows
Things to POST
At Registration:
League Boundary Map
Tryout Schedule
Top Team Selection Criteria
All Star Selection Criteria
Budget / Financial Report
REGISTRATION
(cont’d)
Have “Knowledgeable”
Workers at Sign-Ups
VERIFY:
Players’ AGE
(Certified Birth Certificate)
Player’s RESIDENCY (against the Map)
Need a minimum of 3 of the 8 “Different Types”
of Proof of Residence Documents
If the Player’s Parents/Guardian reside
“outside the league boundary” a WAIVER
has to be Submitted and Approved
BEFORE the Player can Participate
The PLAYER AGENT is responsible to
assist the President in validating the
age and residency of all players.
REGISTRATION
(cont’d)
OTHER THINGS
TO TAKE CARE OF:
POOL PLAYER Sign-Ups
(can now be used in ALL Divisions)
MEMBERSHIP Sign-Ups / Dues / Cards
District 15 / Southern Region
“DONATIONS”
Managers / Coaches / Umpire Sign-Ups
(make sure each one fills out a Volunteer Application)
Sponsor Solicitations
AFTER
REGISTRATION
Waiver Forms
Regulation II(d)
Regulation IV(h)
“Other Waivers”
Submit to DA Early (Why Wait?)
Must be Approved
PRIOR to the Player Participating
BE VERY CAREFUL:
If a player attends Try-Outs and gets
Drafted and starts to practice or play and
then the Waiver is Disapproved, You may be
required to Re-Draft ALL of your Teams if a
complaint is filed.
What Else?
PRIOR TO TRYOUTS:
BOD decides on how to handle
Late Sign-Ups (eg: put on Waiting List)
Appoint Managers (President)
Approve Managers (Board)
If there are not enough
APPROVED Managers, a BOD
Member may attend Try-Outs
and may Draft the Team. The
Team will be given to the
Manager once he/she is
Approved
Determine League
“Breakdown”
Breakdown the List of Registered
Players into separate Lists for
Baseball and Softball
Breakdown the Players by League Age
(List of how many of each age in Baseball, how
many of each age in Softball)
Identify the “Titled” Players
for each Competitive League Team
(do not need to Try-Out)
“RELEASED” Players:
Players may only be “Released”
with Board Approval
(normally the Release Request is from the
Manager but the BOD may consider requests
from the Player/Parent/Guardian)
Identify any Competitive League
Players that were “Released” and need
notification to Try-Out (make notifications)
How Many Teams?
How Many Players?
Based on the LISTS:
Determine Age Groupings for
each Division (BOD decision)
Determine number of Teams
in each Division (BOD decision)
Set how many Players
there will be on each Team
(BOD Decision)
TRYOUTS
The Player Agent generates the
Player Lists and Ratings Sheets
Give a Copy to Each Manager
(each Team must be represented)
The Player Agent Coordinates /
Conducts the Tryout
Should Test ALL 5 Skill Areas
(bat/bunt, field fly balls,
field grounders, throw, and run)
To be eligible for the Draft
the Player must Attend 50%
of the Tryout Sessions
DRAFTS
Make Sure the
DRAFT is FAIR
BOD to determine Draft Method
(if method is not in OM, must get LL Approval)
Managers must Pre-Identify “Options”
No “Gentlemen’s Agreements”
(or “Ladies Agreements” for that matter)
The Player Agent CONDUCTS the Drafts
Document and Approve Player Trades
and submit for Board Approval
Establish Final Waiting Lists
(Waiting Lists are not recommended, LL is “For the Kids”
so every effort should be taken to assure that ever player
that registered on time gets to play. Late registrations
can be placed on a Waiting List)
ROSTERS
ROSTERS
Make sure they are Accurate
Submit to Williamsport
Copy to DA
DUE no later than 14 Days
after the First Scheduled Game
POOL PLAYERS
A pool of players from existing regular
season teams can be created with
players that are willing to participate in
extra games during the regular season
when teams are faced with a shortage
of rostered players for a regular season
game.
What does it Mean?
1.
Every regular season player is entitled to be a
Pool Player if he/she wants
2.
Pool players can only be used when a team
has a “shortage” of players (if a team already
has 10 or 11 players for a game, they
shouldn’t be assigned any Pool players).
POOL PLAYERS
Guidelines
The Player Agent will create and
run the Pool Player Pool.
The Player Agent will use the pool to
assign players on a “rotating basis”
to specific games when teams are
short players.
Managers/Coaches MAY NOT pick/
choose players from the pool to play
for them in any game/games
Managers/Coaches using Pool Players
NOT Assigned by the Player Agent
will be subject to Disciplinary Action
by the BOD
PLAYER
TRANSACTIONS
Maintain the Player List and All
Player Records
Once Rosters are set and the
Season Starts, The Player Agent
is Responsible for “Monitoring”
the Number of Players on each
team and Coordinating Player
Replacements (All Player
Replacements must be
coordinated by the Player Agent
– NOT by the Affected Manager)
PLAYER
TRANSACTIONS
In General, the Manager will
notify the Player Agent of the
need for a Replacement Player.
If there is a Waiting List, the
Next Player SHALL be assigned
If there is a Minor League the
Manager may request a player be
“called-up”. The Player Agent
will coordinate this effort
(ensuring all age limits /
requirements are followed).
ALL STARS
Oversee the Selection of
All Star Players in
accordance with the
League Guidelines /
Bylaws
Assure the Selection is
FAIR to ALL PLAYERS
ALL STARS
Compile the All Star Team
Eligibility Affidavit
Including Verification of
Each Player’s:
League Age
Residence
Game Participation
Got a Problem?
IF AT ANY TIME DURING
THE SEASON YOU NEED
HELP, ASK FOR IT
The Regional and
District Staffs
are comprised of
individuals who have
EXTENSIVE EXPERIENCE
in Little League
They are
READY TO HELP