Required data in CMIS
In preparing timetables certain fields will be required in order to make various aspects of the process
smoother. For the new dataset these fields will be ‘locked’ which means that you will not be able to
create a new event without completing this information.
The required fields are:
Source
This helps us to broadly categorise events e.g. Teaching, Conference, Meeting etc and helps when
identifying events for rolling forwards when the dataset for the next academic year is created.
Owner
This is the Department which ‘owns’ each event in the timetable.
Event Size
Event size is required to aid the process of finding a room; in most cases this will be an estimate of
student numbers for the following year.
Requested Room Type
This is simply a note of the type of room required to carry out teaching e.g. Lecture Theatre, Seminar
Room.
You will be able to make the request more specific by requesting Zone, Building and specific Room if
necessary (though this is not required), but will have to include a requested room Type.
If a room is not required you should select the type NRR (No Room Required)
Event Specification
An event specification provides CMIS with a timeframe within which an event may be scheduled; this
can be used, if a room is not available at the requested time, to identify other clash-free slots where
a room is available.
A standard event specification will be for bookings to be scheduled between Monday 9:00 and
Friday 18:00 (normally without Wednesday pm for undergraduate modules).
Contact
Providing contact details, usually the administrator making the booking, allows us to get in touch if
there is a problem with a booking or a room.
Status
Please indicate whether your booking is Confirmed using the status field. This may also show
Provisional or Cancelled bookings.
Source: The Source is selected from the list here
Owner: The Owner of the event is selected from a list here
Size: The expected size of the event is entered by selecting Class Groups here
The size of room required is entered here
The information is saved by clicking on the New button here
Requested room type: The type of room required is entered by selecting Requested rooms here:
The Type is selected from a list here
The information is saved by clicking on the New button here
Event specification: Event specifications are entered by selecting Specification and then the Edit
button and selecting from a list of different specifications.
Highlight and then Select the required specification
Sample event specifications
Note: Event specifications can be added as a bulk change e.g. by selecting all 1 hour events, or all 2
hour events and adding the relevant specification.
Contact: Contact details are entered by clicking the Booking button
A contact is selected from the list here
Booking status is set here