Bainbridge Island FC
Mission Statement Promote the love of the game of soccer by providing quality training and appropriate competition for
all ages and abilities in a safe and supportive environment, while developing the highest standards of player growth and
fair play.
BIFC Board Meeting Mintues
March 17, 2017 @ 7:15 PM - The Marge Williams Center
I.
Board Members:
(* denotes present at meeting)
*Bill Lesko, President
*Ron Piland, VP Competition
*Craig Heisinger, VP Select Soccer
*John Thornton, VP Recreational Soccer
*JP Werlin, Treasurer
*Liming McMillan, Registrar
*Cathy Weiss, Secretary
*Brenda Berry, Dir of Fundraising
*Pam Conyers, Dir of Volunteers
*Ian McCallum, Dir of Coaching
Ballan Campeau, Dir of Goalkeeping
*Phil Avison, Technical Director
Johannes Happonen, Dir Communication
II.
Administrative - Roll call and quorum established at 7:25pm
III.
Special Topic - none
IV.
Minutes Review and Approval:
Unanimous approval of March 2017 Board of Directors meeting minutes
V.
Officer Reports:
• President (Bill)
Next Island cup meeting will be May 4th at 5:30. Scholarship info is up on
website, BIFC had only AGM report with financial info and written report;
AGM feedback: leave lots of time for processing things with new registrar (such as
player cards, team rosters) be aware of new timelines (i.e. tourney rosters).
Ian added that there were lots of new Board members for other clubs;
Discussion about sharing players between clubs – Ian reached out to announce tryouts, League thinks clubs should be sharing info.
Bill is trying to set day for retreat. Will pick few weekend, and send out a Doodle
poll, aiming for weekend between select try-outs and end of school.
• VP Competition (Ron)
Ron: met with Terry Landy, there is a date for brushing fields; Craig asked about
fixing fences from Lax players throwing balls into chain link; Ron met with Gary
Christenson about lights; Gary was optimistic about amending code to include
lights; talked Sands, new sakai property; can include code amendment, Strawberry
Hill has conditional use permit – we could look at that as a model; Gary
recommended get group to speak in front of city council about grass roots effort;
code amendment can either be field-specific, or time/field/use specific.
Ron met with KC Taylor (BHS) and baseball boosters. Baseball has yet to play a
game on their home field due to conditions; baseball has booster money and
donated time and materials; any public project has to pay prevailing wage; Sands
became focus, turfing the infield with grass outfield; how about baseball invests into
Sands, use the fields for 1-2 years while the BHS field gets fixed; maybe BIFC could
have irrefutable asset for 20 years through a long term lease. Baseball needs answer
now. Special Projects committee: originally thought feasibiliity on Sands, now
maybe sit back on Sands (BISD will not be selling it); Sakai property: feasibility
study published in June, the clubs that are positioned with resources will have
priority; recommends holding pot of money right now.
John: likes Sands because of idea of exclusive use. Baseball will still be there. Have
to have hooded lights. Why not add BPP back (Bill); neighbors will never agree; put
first right of refusal for purchase of sands; BISD thought of turf /lights for grass
fields behind BHS, then BHS could rent out to clubs; No matter what, it has to be turf
AND lights.
JP: does Board want to do a feasibility of Sands; Sakai, Woodward, or BPP?
Ian: we could see what work has been done at WMS; find out what is available to be
done.
Bill: put together something more formal, and put some money toward it.
Brenda: WMS field has been prepped for turf
JP: lets hire someone to do a report on the feasibility of these different fields;
JP makes a motion to pursue, John seconds; budget? JP recs $5K, otherwise bring
back to board; Ron will get proposals; (action). Money to fund feasibility to come
from special projects fund.
• VP Recreastion (John)
John: Rec soccer has opened. John wants to keep track of numbers to see if shortfall
is correcting itself. Shortfall for Spring as well.
Ian: increased Dev Academy to seven teams; spring might have increased if not
playing Dev; also President’s Cup 04s; Fields are wet, wet, wet.
• VP Competition (Craig)
Craig: getting ready for try-outs; has worked up incident reporting guidelines in a
form – will send it out to Board for input; wants to have it in coaches packet before
select season starts; would have liked to have a little more time getting ready for
slating coaches (get to know them);
Bill asked about Phil’s meetings.
Phil: by doing five different meetings, more labor but focused and it worked; Phil
recommends going with this model again. Education process to parents, some is still
yet to be known as numbers are everything; started U11 open practices 29/30 April
is u11/12 try-outs to begin the process. Phil and Ian having a lot of emails.
• Treasurer (JP)
JP: liming did taxes, ok to send out. Working out for getting second bank account;
Retreat facilitator: Ben McClaski is open to do it again once we have dates.
TeamSnap renewal – we predicted 37 and only used 17. $37.95/team
Went well. Minimum buy is $645 for 17 teams. John says rec teams will be
mandatory. Liming completed budget on Apri 7th, nothing of note. We did have
more select expenses which will be offset by revenue due to more people playing.
Blips in budget follow the numbers of players. More expenses in March driven by
the select program, higher activity. Expect it to balance out.
John asked: can we pay referees in cash during Island Cup – JP is comfortable as long
as there is controls from Board; we can pay in cash but have to be reported.
JP will work with Johannes on design of new soccer balls (action).
• Registrar (Liming)
covered under Treasurer report
• Dir of Comms (Johannes) – not present
• DoC (Ian)
Ian introduced one of three or four new coaches: Ethan Tait. Next year we have
another from Gig Harbor, as they are moving to BI. Ethan will be coaching 2003,
2006, and 2007 boys.
Ethan: recent grad from Willamette, majored in Spanish, masters in sports
management, Ethan translated recent BIFC documents to Spanish; these went to St
Cecelia’s and St Olaf’s in Poulsbo and island families that speak Spanish;
Communicated with 12 coaches , some from out of town; getting good feedback
from parents regarding meetings; Cathy discussed the challenge for the rising 8th
grade girls being left out of Fall soccer, trying to get them into NPSL league, miniseason, players have to be 2003 and younger; John said that some of the select
players went to rec last Fall which really helped out the rec program. Or form a
higher end rec team and play against other clubs that do not have select.
Ian : received approval by BHS to use shed by batting cages at BHS; we have to pay
for paint. Sounders and Reign game days: no cash involved, all online. Reign finishes
early-Sept; maybe do another Sounders game later on. No downside.
Crossfire is giving discount $25-$125 discount per team; NW United ten teams going
for ten coming to ours; Bend, OR looking to bring 2-4 teams to island cup
Vancouver, has discount of $50/team if early register; Discussion about discount for
clubs that bring multiple teams to Island Cup; Meeting with N Kitsap next week as
they are starting U10 Dev Academy, which would reduce our commuting for
younger players; ian to help them N Kitsap get their program off the ground. Met
today with Bainbridge Healthy Youth Alliance, Ian is now on Board.
Seattle U has had two suicides, coaches were positive role models, first meeting next
week; Looking for HS kids to go to it on the 8th.
Discussion about location of goals on field. An injury happened in one of the Dev
Academy games (not serious, but could have been), instruction has to go the
Coaches to remind them that coaches are in charge and it is their responsibility to
ensure field is safe. And ensure goals have enough sandbags.
• Dir of Volunteers (Pam)
Cynthia Lair talk, update: BARN, Mr Nichols, kitchen arts group may take it. BARN
opens mid-June., Pam contacted Cups, they own the coffee shop if we want to do a
dry-run, have Cynthia come and talk and cook; Volunteer: using Doodle for Island
cup. Skeleton sign-up to start; board members, everyone is in charge of something;
Ron asked if Teamsnap allows for volunteer hours.
Brenda will do a quick mock-up for soccer ball; Johannes says get the sponsorship
logos and he will put the order in.
VIII.
Adjourn: Craig motion, Ron seconded; meeting adjourned at 9:18pm.