Template 02 | Confirmation Letter to School
Name of Festival Organiser
Address 1, Address 2
Town/City
County
Postcode
Date
[Insert name of SSP Cluster / Club-School Link] Quicksticks Festival [Date]
Dear Head Teacher/Primary Link Teacher,
Thank you very much for your support and co-operation in returning your entries to me this week.
The final arrangements and details are as follows:
Schedule for the day
10:30 Schools arrive at [Venue]
10:40 Staff briefing on format of day and scoring system
11:00 Festival/Tournament starts
15:00 Finals
15:30 Debrief and presentations
15:45 Finish
[The last timings in particular are subject to change depending of the format of the festival]
Please also find a copy of the playing schedule [if playing a tournament].
Staff are reminded that teams will be limited to a maximum of six children [competition] 10 children
[skills festival] of which we would like at least three [competition] / five [skills festival] to be girls.
Sticks and balls will be provided on the day of the tournament, but it is strongly recommended that all
players bring gum shields and shin pads. Players will need to come prepared for physical activity and
all weather conditions [waterproof and extra warm clothing/sun cream]. A member of staff must
accompany each team. First Aid will be at the Festival.
Finally, if you haven’t done so already, could you please forward me the team sheets for your school
by the end of the week on the fax number or email address below, thank you!
Any questions before the day please feel free to give me a call on [mobile phone number]. Once
again, thanks for your support and I look forward to seeing you on the day.
Yours faithfully [or sincerely if the name of the contact is known]
Festival Organiser
www.playquicksticks.co.uk
England Hockey Board | Bisham Abbey National Sports Centre | Marlow | Buckinghamshire | SL7 1RR