StudentInformation OAEP
EMIS Year-End
Updates for
StudentInformation
StudentInformation
• What’s new for EMIS for End-of-Year?
• New Assessment Options
• HB410 – Truancy Bill
• We have Reports!
What’s new for EMIS for End-of-Year?
StudentInformation
• New CTE Industry Assessment Updates & Industry
Credential Assessments
• Additional Assessment Areas updated
• Some just name changes
• A few codes deleted
For complete lists of changes to both assessments, visit
Ohio EMIS Software Vendor Conference Calls on ODE’s Website
Visit http://education.ohio.gov/Topics/Ohio-GraduationRequirements/Graduation-Requirements-2018-andBeyond/Industry-Recognized-Credentials-andWorkKeys/Industry-Recognized-Credentials
For Industry-Recognized Credentials and how many points each
assessment is worth
StudentInformation
• Homeless Unaccompanied Youth Updates
• Starting in FY18, ‘* - Not Applicable’ will no longer be a
valid option. ODE will allow * this year but for next year,
all “*” must be replaced with “N”
• Script included in 16.3.7 will mass update all ‘*’ values to
‘N’ for FY17 and FY18
• Fall Initialization updated to update ‘*’ to ‘N’, if any are
encountered.
Valid Options for FY18:
N – No
Y – Yes
Homeless Status Element (FD 150) definitions updated for
FY18, see EMIS manual for changes
StudentInformation
• College Credit Plus Attributes added to District
Organization (DN) Records
• CCPDENIALS – the count of CCP students denied participation because they
did not give notice of CCP participation by the deadline date.
• CCPREIMBCT – the count of students who failed or dropped a course where
districts sought reimbursement from the student for the cost of the course
• CCPRESTITU – the total dollar amount a district is seeing for CCP
reimbursement due to a dropped or failed course for all students. Round to
the nearest dollar
StudentInformation
• FC Student Withdrawal Record being updated to
Student Withdrawal Override
• Withdrawal date being incorrectly reported is the
number one thing causing appeals or supplemental grad
situations
• Will start using FC record in the Graduation Process
(Period G)
• Will be able to use FC to request student overrides or
correct incorrectly reported withdrawal reasons
• Documentation on reason for change must be
maintained locally
StudentInformation
COS Updates (previously ECO)
• Updated Assessment transfer to include records for
newly enrolled PS students who may have been tested
prior to their district enrollment date in the current
school year
• Should only be a limited number of students
• Assessment name change on Maintenance Page and on
Transfer options
• Shared Student Data – Assessment name updated on
page
StudentInformation
Fall Initialization (processed by ITC staff over the
summer to update FY18 with changes from FY17 to
student demographics)
• Updated to copy up CTE Program Area and CTE Program
of Concentration from FY17 to FY18 Student Record
• Corrected reports for students withdraw in FY17 who
were already promoted to FY18
• Homeless Unaccompanied Youth Updates – will change
‘*’ to ‘N’ if exists on any record in FY18
• PS ELA
• Providing Import process for PS ELA Records
• Updated Maintenance page to change order subjects
display to match bridge report:
•
•
•
•
•
•
•
•
•
•
Row 1 subject area: Awareness and Expression of Emotion
Row 2 subject area: Relationships with Adults
Row 3 subject area: Cooperation with Peers
Row 4 subject area: Phonological Awareness
Row 5 subject area: Communication
Row 6 subject area: Vocabulary
Row 7 subject area: Number Sense
Row 8 subject area: Coordination Small Motor
Row 9 subject area: Safety and Injury Prevention
Row 10 subject area: Personal Care Tasks
StudentInformation
Assessment Updates
• (DORP) Score Not Reported value ‘L – Student has a
disability condition for which no vendor
accommodations exist’ added for the NWEA MAP/DORP
Grown Assessment
• (DORP) Assessment window updates:
• Fall Window – August – November
• Spring Window – March – June
• (Early Learning Assessments) Assessment Window
Updates
• Fall Window: August – November
• Spring Window: February – May
• Score Not Reported option ‘U – Unable to answer
sample items’ removed
StudentInformation
• End of Course Update
• New Score Not reported Option Added
• ‘2 – Assessment score not reported because student
received graduation credit for alternative Non-Public
school EOC assessment prior to public district enrollment
• Number in Score field represents the number of
graduation points earned
• Alternate Assessments – Writing Assessment Area
code eliminated
• Writing still available or regular GX assessments but not
for Alternate Assessments
• Import adjusted to no longer create Writing Assessment
record for Alternate Assessments
StudentInformation
New Diploma Types
• Codes are available now in StudentInformation
• Valid Diploma Types:
*
1
2
3
4
5
6
7
8
Not Applicable – not a graduating student
Regular Diploma
Academic Diploma with Honors
Diploma received in another state via Military Compact
International Baccalaureate Honors Diploma
Career Tech honors diploma
STEM honors diploma
Arts honor diploma
Social Science & Civil Engagement honors diploma
StudentInformation
New Alternative Assessment Retention Status Code
•
New Code added:
• M – Student did not meet the reading requirement in the Third
Grade Reading Guarantee, but was not retained due to
adequate performance on the TGRG Alternative Assessment –
STAR before the start of the next school year
• Code available in FY18 for fall Retention Reporting
collection in August
StudentInformation
FY18 – Collect the Fiscal Year Began 9th grade
element in all ‘S’ reporting collections (except
retention)
• Make sure incoming freshmen are updated ASAP for
FY18
• Create an Ad-Hoc Membership
• Use Student Profile Bulk Update to mass update
students
StudentInformation
ACT & SAT Updates
• Updating Maintenance page to collect ‘Score
Not Reported’ Reason element
• Date collection – stores the day student was
assessed
• FA transfer updated to include the day
portion of the date
• Imports will be updated to accommodate layout
changes due to statewide assessments of 11th
grade students
StudentInformation
Non-EMIS Updates
• Discipline Incident page – No longer have to clear cache
to display information on the page
• Transcript Updates
• Updated the End of Course Sub-report to print EOC with
highest Performance Level instead of Highest Scaled Score
• Grad Points Issues Corrected
• At the JVS, Home school tab was not displaying if multiple
buildings shared the same IRN
• Grad Points FY17 tab will now display for any student with
Fiscal Year Began 9th prior to 2014
• When ‘Score Not Reported’ = ‘Y’ on an EOC record and
Performance Level contains a value, Grad Points will ignore the
Performance Level
New Assessment Options
StudentInformation
New Assessment Extract/Import
StudentInformation
Use filters to select
students
Assessment Filter
allows you to select
the assessment(s) to
export
StudentInformation
New Import Option for Assessment Extract Files
HB 410 Truancy Bill
StudentInformation
ProgressBook is committed to provide a tracking
method for attendance in FY18
• There will be EMIS Data reporting requirements,
which will be included in StudentInformation
• EMIS Reporting will start in the 17/18 school
year, no data to be reported for 16/17
• Reporting will be at the SSID level
We Have Reports!
Ad Hoc Reports
• Reports are available by clicking on the Page Icon
Submit new requests for reports to your ITC Support Team. All requests are
reviewed by the Ad Hoc Committee and prioritized for development.
Reports can be created outside the release cycle speeding up the
implementation of requested reports
In the EMIS Checklist, report references have been added if there is a report
that corresponds to the task or data on the task
StudentInformation
AD Hoc Reports – EMIS Reports
• EMIS Admission Calendar Comparison
StudentInformation
EMIS Sub-Calendar Hours Analysis Report
Provides total number of hours students assigned to a selected calendar should
have attended. Can be used to troubleshoot attendance issues for students.
StudentInformation
• Period G Core
Summary
Report
StudentInformation
State Assessment Report – provides results for
several of the state assessments (OGT, EOC, ACT, CT
Industry, etc.)
StudentInformation
SSID Search provides the ability to search by SSID for a student across all
years
StudentInformation
Thank you! Enjoy your summer!