School Business Manager & Administrator
Network Meeting
12th May 2016
A big thank you to Schools IT, Schools
Finance, HR Advisory, Catering, Grounds
Maintenance, DAISI Data Analysis and Health
& Safety for sponsoring the buffet lunch after
this meeting
Mick Evans
Pupil & School Service Manager
Health and Safety
David Thompson
Schools H&S Manager
Alex Cox
Community Protection
Data Analysis
Deborah Korn
Data & Analysis Coordinator
May Census 2016
Census date: 19th May
Submission deadline: 20th May
Assessment 2016
Deadlines and Charges
EYFSP, Phonics, KS1
KS2
Looking Forward
October Census 2016
• New data items - worth capturing on pupil data
collection sheets in the new term
• Pupil Country of Birth
• Pupil Nationality
• Proficiency in English
– EAL co-ordinators in school will be given guidance
but will have to inform you of outcomes for entry
into SIMS
SIMS UPDATE
Maggie Shirran
MIS Consultant
Key Stage 1 Teacher Assessments
No overall English
Reading, Writing and Maths
Science
• GDS – Greater depth within expected standard
• EXS – At the expected standard
expected standard
• WTS – Working towards expected standard
expected standard
• PKF - Foundations for expected standard
• BLW – Below expected standard
Plus the existing P Scales
EXS – At the
HNM –Has not met
P scales optional
KEY STAGE 2 TEACHER
ASSESSMENTS
Reading and Maths
•
•
•
•
•
•
EXS – Expected standard
HNM – Has not met expected standard
PKG – Growing development of expected standard
PKE – Early development of expected standard
PKF – Foundations for expected standard
BLW – Below the standard of the pre- key stage
Plus the existing P Scales
KEY STAGE 2 TEACHER ASSESSMENTS
Writing
•
•
•
•
•
•
•
GDS - Greater depth within expected standard
EXS – At the expected standard
expected standard
WTS – Working towards expected standard
met expected standard
PKG – Growing development of expected standard
PKE – Early development of expected standard
PKF – Foundations for expected standard
BLW – Below expected standard
Plus the existing P Scales
Science
EXS - At the
HTM - Has not
P Scales optional
19TH MAY SCHOOL CENSUS
• Easiest Census of the year!
• No SIMS issues or noticeable changes to May Census 2015
• Fileset at the moment 302 and will be automatically updated if needed
SUMMER RELEASE 2016
Upgrade planned for end of Summer term
New Pupil details Updates for October Census
Nationality - New additions to Country
Not Known
Not Yet Obtained
Refused
Stateless
Country of Birth
Proficiency in English
SUMMER RELEASE 2016
SUMMER RELEASE 2016
The list of 'Proficiency in English' codes are as follows
A - New to English
B - Early acquisition
C - Developing competence
D - Competent
E - Fluent
N - Not yet assessed
0 - Not applicable – NOT VALID WITHIN THE SCHOOL
CENSUS
SCHOOLS IT OPEN DAY
25th May at E Learning Centre Top Valley 11:00 – 2:30
New SIMS products e.g. How to manage your clubs in SIMS
Activities
Meet Schoolcomms, Finance, HR, Inventry, Cohesion, Well
Being Team
Plus all the usual Schools IT Team in our refreshed training
centre
Have Lunch! Book Now!
Schools IT
Service / Technical Update
Matthew Draycott
Technical Services Manager
[email protected]
Broadband Connectivity / Filtering
• emPSN have promised to write out before 1st
June
– Any queries directed to emPSN
– Billed directly
• Web Filtering
– Direct contracts with ‘eSafety4Schools’ formerly
‘Capital Bytes’
– All schools should have returned order forms
– Billed via ESN
Out of Sync - Annual Services
•
•
•
•
Microsoft Subscription Licencing – 1st June
RemoteAccess+ 1st June
Web Filtering – 1st April
Broadband Connectivity 1st November
Sending Sensitive Information
• Post is considered secure
• Email is considered insecure by default
• Message Encryption is now available
Sending Sensitive Information
• Should I be sending to this individual /
organisation?
• Does it really need to be sent?
• Can it be anonymised?
• Always confirm who you’re sending to
• Sending/Receiving to/from “GCSX”
(Government Connect Secure Extranet)
Government “Secure” Email
–
–
–
–
–
–
–
–
–
–
.cjsm.net (Criminal and Justice)
.gcsx.gov.uk (Local Government/Social Services)
.gse.gov.uk (Central Government)
.gsi.gov.uk (Central Government & Department of
Health)
.gsx.gov.uk (Central Government)
.hscic.gov.uk (The Health& Social Care Info Centre)
.mod.uk (Military)
.nhs.net (NHSmail)
.pnn.police.uk (Police)
.scn.gov.uk (Criminal and Justice)
Message Encryption Sending
Message Encryption Receiving
Message Encryption Receiving
Message Encryption Receiving
Message Encryption Replying
General Security Recommendations
• Password Policy
– Changes Every 90 Days
– Complete – Upper, lowercase, numbers and
Symbols
• Enforce PIN on mobile devices
Self Service Password Reset
•
•
•
•
Coming soon.
Users will be forced to register.
Email and Schools Logins.
Password wont be reset over the phone or
email.
ESN/ESD update
Michelle Gabbitas, Judy Dale and Frances
Rowland
Contract Compliance and VfM Officers
• Feedback Meetings
• Merged Admin Meeting – any
preference on 21 or 22 Sept?
• Twitter - @EduServeNottm
Facilities Management
Vicky Simpson
Business Development Officer
Ken France
Account Manager
Break
A chance for networking and refreshments.
You are invited you to a buffet lunch
immediately after this meeting. A big thank
you to colleagues from Schools IT, Schools
Finance, HR Advisory, Catering, Grounds
Maintenance, DAISI Data Analysis and
Health & Safety who will be on hand to talk
to you about their service offerings for the
new financial year.
Schools Finance Updates
Mandy Bryce
Finance Manager
Schools Finance Support
•
•
•
•
•
•
Year End 2015-16
Budget Plan Submission 2016-17
3 year Plan Submission 15 July 2016
School Fund Audit 23 May 2016
Cash Allocation Process
Finance Training in June
3 Year Financial Plan submission
• Due 15th July 2016
• Two options:
– Submit via the LA Web-based Budget Planner
when you submit your 2016-17 budget plan.
– Submit via the LA specified template for schools
not using the LA Web-based Budget Planner.
School Fund Audit
• Due 23 May 2016 for School Fund based on
2015-16 financial year.
• Due 30 September 2016 for School Fund
based on 2015-16 Academic year.
• Schools can combine the school fund with
their delegated budget.
Cash Allocation Process
Schools using LA
payroll
Schools using external
payroll
• Termly cash allocation of non • Monthly cash allocation by
pay budget
standing order including
both pay and non-pay
• April, June, September and
elements of budget
January Advance
• 10% of 5/12 estimated non-pay • 3 months notice is required
for changing to external
in April
payroll , Schools Finance
• Also June advance includes
should be informed at the
pay/non-pay carried forward
same time as payroll
and cash adjustment for 5/12
non-pay based on the budget
submitted in May
Finance Training Available
Finance Training Courses
Next Available Dates
Web-based budget management and
Academy conversion
Tuesday 21st June 2016
9:30-12:30AM
Loxley House
FMS – Key Functions and reporting
Wednesday 22nd June 2016
AM – Key Functions and reporting
Top Valley E-learning Centre
Web-based budget planner training
Wednesday 22nd June 2016
PM – Web-based budget planning
Top Valley E-learning Centre
Financial Responsibilities for School
Governors
Friday 24th June 2016
10:00-12:00AM
Loxley House
HR Advisory update
Carol McCrone
HR Consultant
Tel: 0115 876 3610
[email protected]
HR Advisory Service
Tel: 0115 876 2000
[email protected]
Single Status (May 2013) 3 years’ pay protection:
• Should have ceased wef April 2016’s pay
• Please ensure that this has happened – quick action required
Exceptions:
• Restructures since Single Status – 1 year’s protection from date of
implementation
• Any schools that implemented Single Status after May 2013
Single Central Record:
• The HR Advisory Recruitment & Selection Guidance provides a template and
guidance on SCR
• Non-customers can purchase this, or should seek guidance from their HR
advisor
DfE Consultation on disqualification ‘by
association’
• DfE consulting currently on possible changes – 3 options
• Open consultation
www.gov.uk/government/consultations/childcare-workerschanges-to-disqualification-arrangements
LGA Schools’ HR Conference in June
• Further info to follow this on changes to STPCD for 2016
Customer HR Advisory Newsletter Summer Term
• Due out after half term – following conference
NASBM Conference 14 June
• Please come a see us
Learning & Development
Nasreen Miah
Development Facilitator
Tel: 0115 876 2225
[email protected]
Learning & Development Team
•
•
•
•
•
Building a Successful Team
Developing Individuals in your Team
Improving your Services through better Performance Management
Performance Management and Difficult Conversations
Managing Conflict
•
•
•
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•
•
•
•
•
Emotional Intelligence
Managing Yourself and Your Time
Personal Development Planning
Personal Impact and Effectiveness
Personal Resilience
Performance Appraisal
Attendance, Disciplinary and Grievance procedures
Equality and Diversity
Induction
•
•
•
Handling Difficult Conversations
Collaborative Working and Building Effective Relationships
Presentation Skills
How can we help you?
Contact us to get support, information or advice.
Phone us on: (0115 87) 63823
Email: [email protected]
We look forward to hearing from you.
Employee Service Centre
Payroll and HR Administration Services
NCC Schools and Academies update
May 2016
www.emss.org.uk
Payroll and HR general update
• Apprentices
– Over 25 and 2nd Year of approved scheme should
be paid new National Living Wage
– Approved apprentice schemes (under 25) no
employers NI
• Employers allowance increase to £3k a year
(academies only) https://www.gov.uk/claimemployment-allowance
Payroll and HR general update
• Pay award implementation – Final agreement
not yet in place with all unions. Award will be
paid and backdated once agreed.
• Trade Union check off – to continue as before
• DBS pay at point has launched. If you are
interested in using this and making a saving of
20% on your current administration charge
then please email - [email protected]
Schools jobs on the EMSS website
Hits
Total website hits – 64,019,933 +10m on 2014
Average hits per day – 175,397
Most active cities
Nottingham
London
Leicestershire
Manchester
Derby
Loughborough
Birmingham
Northampton
Pick up a flyer and see how we can help you!
Pensions – watch out for …
• Auto enrolment
– LA Staff re-enrolment now 1 June 2016
– Academies enrolment ‘staging’ 2017
– More info http://www.thepensionsregulator.gov.uk/
• Teachers’ Pensions
– This year all statements on-line
– Register for access
– https://www.teacherspensions.co.uk/forms/registrati
on.aspx
Teachers’ Pensions
• Academies only – Final End of Year
Contributions (EOYC reports) to schools in the
next fortnight. Audits can be arranged directly
by academies as soon as EOYC report available
• Deadline for fully audited version to be
returned to TP – 30th September 2016
EMSS Connect
• New system under development
– System notifications
• New starters/leavers/changes
• Additional hours/overtime
– Live pilots currently planned for October
– Live roll-out from January 2017
ESC Management Team
Emma Gibson – ESC Manager
0116 3057503
[email protected]
Wendy Potter – Service Delivery Manager Payroll
0116 3057718
[email protected]
Emma Sutton – Service Delivery Manager HR
0116 3052015
[email protected]
ESC Service Desk
• Telephone 0300 3030222 (option 2)
• Email: [email protected]
NEW CONTACT CARDS NOW AVAILABLE
SCoRE update and moving
forwards
Schools Collaboration on
Resource Efficiency
National and Local Award Winning Programme
Introduction
•
•
•
•
•
SCoRE - Schools Collaboration on Resource Efficiency
Run by Penny Marshall and Ruth Zoumides
SCoRE originally run by The Carbon Trust
Developed over the last four years
Evolved into robust package which has won both a
National and Local awards
• SCoRE historically been funded by The Schools
Forum
SCoRE outline
The programme can be divided into two distinct areas:
1. Surveys/technical change
2. Behavioural engagement
The two areas are integrated to achieve the optimum
results
Main objectives
•
Save energy
•
Reduce costs
•
In turn, reduce environmental impact
SCoRE process
• Energy survey
• Survey report with recommendations
• Implement changes
• Behavioural engagement
Surveys
• Conduct comprehensive survey:
- Lighting
- Heating system
- Boilers
- Insulation
- Controls
• Analysing historic energy data
- Focusing on profiles
• Identify behavioural engagement opportunities
Survey outcome
• Creates a picture of energy usage
• Highlights areas where can save energy
• Create a tailored action plan
• Incorporates behavioural change
Technical upgrades
• Indicate technical improvements which could save
energy
• Provide a service to install many of the recommended
technologies
• Help you to secure Salix – interest free loan for many
energy efficient technologies
• Help you monitor your energy usage
• Give as much support as is required
Salix
•
•
•
•
•
•
•
•
Replacement lighting
Boilers
Heating system upgrades
Computer and IT solutions
Time switches
Building Management Systems
Renewables
Insulation
Behavioural engagement
• Delivered by a teacher
• Supports Eco Schools
• Curriculum linked
Behavioural engagement, Primary
• Whole school assemblies, small and class group sessions
• ‘Little one’s energy day’
• ‘Track the map’
•
‘Traffic lighting ‘
• ‘Heat, heat, heat’
• Energy saving pledges
Behavioural engagement, Secondary
• Law and legislation around Climate Change and Energy
• Fossil fuels
• Power stations
• Renewable energy
• Carbon capture and storage
• ‘My 2020 World’
Behavioural engagement, adults
Maximise energy saving in your school through behaviour
change:
• Staff meeting
• Catering workshop
• AMR and energy management for Site Managers
• Parents workshop
Success of the programme
• 91 schools surveyed
• 25 schools awarded SCoRE status
• 12% reduction in fuel bills equating to £98,000
last year and 617 tonnes of carbon
• Melbury School made an annual saving of £2,800
and 12.15 tonnes of carbon
• Good to outstanding feedback
SCoRE moving forward
How can we keep helping you through a traded
service?
• Surveys
• Project manage technical changes
• Access to Salix
• Behavioural engagement
• On-going energy monitoring data
Thank you
Schools Collaboration on
Resource Efficiency
National and Local Award Winning Programme
A.O.B.
You are now invited you to a buffet lunch. A
big thank you to colleagues from Schools IT,
Schools Finance, HR Advisory, Catering, Grounds
Maintenance, DAISI Data Analysis and Health &
Safety who will be on hand to talk to you
about their service offerings for the new
financial year.
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