SITS/MAP Experts
OVERVIEW OF SITS MAIN COMPONENTS
IPP
:
Institution Published Programme (Publishing)
MAS
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Marketing and Admissions System (Admissions)
SRS
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Student Registration System (Students)
CAMS
:
Credit Accumulation Management System (Programmes and Modules)
IPP
MAS
SRS
CAMS
Components and Main Screens
IPP:
IPR (Registration)
IPP (Institution Published Programme)
IPO (Occurrence)
IPA (IPP Application Form)
IPQ (Institution Published Question)
MAS:
QED (Quick Enquiry Details)
ESD (Enquirer Student Details)
QAS (Quick Applicant Setup)
ACD (Application Clearance & Decision Entry)
STU (Student)
SQE (Student Qualification & Experience)
SRS:
QSS (Quick Student Setup)
SCE (Student Course Enrolment)
SCJ (Student Course Join)
STU (Student)
CAMS:
STU (Student)
SPR (Student Programme Route)
SMR (Student Module Result)
MOD (Module)
SITS/MAP Experts
IPP – Institution Published Programmes
Information is an important tool that a person uses when deciding what university to go to and what
course to choose. While SITS:Vision caters for traditional forms of communication to request
information (such as a telephone call to the university to request a prospectus), the immediate access
and communication options that the internet offers means an institution’s web presence is vital.
The Institution Published Programme (IPP) component of SITS:Vision is the web-hub of information
and communication between the institution and a prospective student (i.e. before they begin their
studies).
It enables a prospective student to:
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Search and Browse the catalogue of courses available at the institution through the internet.
Enquire about a course and request information (such as a prospectus).
Book directly onto an open day, course etc. and pay for it.
Apply directly onto a course and pay for it.
IPP enables the institution to:
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Retrieve information from the SITS: Vision database to create a staging area for a catalogue of
courses.
Publish that information on the web.
Record responses (such as enquiries, bookings and applications) made through these courses.
Transfer the responses into the SITS: Vision database for processing.
Once an enquiry, application or booking process is complete the data collected can be
transferred into SITS:Vision. The process of transferring web enquiries, application and bookings
is done using the Transfer (TRAN) screen. The TRAN process uses data collected and recorded
on the Institution Published Programme Registration (IPR) record.
Once the transfer process has run, for online applications the primary key fields of the IPR record
(User Code, IPP Course Code, IPO Sequence Number and IPR registration number) are
recorded on the More details section of the CAPS screen.
SITS/MAP Experts
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The selection criteria section of the TRAN screen allows users to define which
records are to be transferred from the relevant transfer process selected.
The buttons on the Transfer (TRAN) screen relate to the different web processes,
e.g. enquiries, application and bookings.
Enquiries to ARI
Applicants to MAS
CRS Bookings to SRS
MOD Bookings to SRS/CAMS
Applications to Fund
The TRAN process creates the following records depending on the process
carried out through the web.
Enquiries
Application
Course /Module Bookings
(A student)
Enquirer Student Details (ESD)
Full Student Details (STU)
Full Student Details (STU)
Enquirer Student Action (ESA)
Master Record (MST)
Master Record (MST)
Enquirer Student Call (ESC)
Course Application (CAP)
Student Programme Route (SPR)
Application Form (APF)
Student Course Block Enrolment
(SCE)
CAP Distribution log (CDL)
Decision Record Logs (DRLS)
Student Module Application (SMA)
Student Course Join (SCJ)
Student Module Application (SMA)
Fees Due (FDU)
Fee Transactions (FTR)
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The Transfer (TRAN) process can be ran in three different modes that are
described below:
Manually
Batch
Self Transfer
SITS/MAP Experts
MAS – Marketing and Admissions System
The Marketing and Admissions System (MAS) Manual forms part of a collection of
manuals which support the use of the SITS:Vision software produced by Tribal.
Admissions (MAS) supports those advising and assisting enquirers and applicants
regarding an institution's courses and programmes. It is designed to support the
effective and efficient management of the marketing and admissions process.
The scope of the Marketing and Admissions System (MAS) is as follows:
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defining courses, routes and selections to which applications may be made;
recording course and subject enquiries by applicants and issuing responses;
maintaining mailing lists for the circulation of publicity material;
recording enquirer details and issuing marketing material;
recording applicant details and applications to course and selections either directly
or indirectly via UCAS and GTTR;
supporting the CAO Irish admissions process;
maintaining records of applicant qualifications and prior learning together with any
exemptions given;
supporting the organisation of interview and open day activities;
recording institution decisions on applications and applicant responses;
providing a library of standard offers which contain a text string describing the
conditions to be applied to the offer. This helps with quality control and
consistency of approach;
 providing a decision log record for each applicant which details all the offers and
responses throughout the admissions process in any particular admissions cycle;
 providing optional waiting list facilities;
 supporting the confirmation of applicant conditional offers when examination
results are received;
 providing correspondence facilities to permit effective communication with
applicants;
 exporting and importing information to and from UCAS electronically;
 managing the clearing process;
 providing statistics and reports;
 transferring of applicants into Students (SRS) and Programmes (CAMS).
SITS/MAP Experts
SRS – Student Registration System
The Student Registration System (SRS) Manual forms part of a collection of manuals
which support the use of the SITS:Vision software produced by Tribal.
SRS is designed to support the effective and efficient management of the student
registration and fee invoicing process. It performs traditional registry type functions
associated with course administration and reporting for external purposes.
SRS supports those responsible for maintaining an institution's student records. Its
emphasis is on registry-type functions and so it therefore complements the support
given by CAMS to academic processes.
The scope of the Student Registration System (SRS) is as follows:
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recording personal and course details of all students from initial enrolment to first
employment and beyond, including qualifications;
recording different addresses attributed to an individual;
enrolling and re-enrolling of students on courses, and years of courses;
recording the annual progress and results of students on their course and
reporting to LEAs etc.
invoicing students and sponsors for fees associated with a course or other activity
and those fees passed to it from CAMS;
supporting the recording of placement opportunities, student placements including
clinical placements, placement visits and appraisals;
recording advice given to students;
supporting the administration of student loans;
managing the administration of research degrees;
supporting the management of student absences and student withdrawals;
identifying possible duplicate student records;
supporting the definition and management of an institution’s award ceremony;
production of cohort analysis reports;
providing report facilities.
producing standard reports for external bodies e.g. HESA, DLHE, HESES;
producing standard reports for Scottish external bodies e.g. SQA, FES;
supporting the administration of alumni records.
SITS/MAP Experts
CAMS - Credit Accumulation Management System (CAMS)
Student Programme Planning
This component is to assist in the planning of the modular scheme and its resourcing, as
well as validation of student programmes. It does this using rules.
Rules are stored using an unambiguous and economical form of notation. A unique
feature of CAMS is its ability to present or re-present the rules as English statements.
Rules may be defined for:
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Programmes
Awards
Pathway types
Pathways
Modules
Student Scheduling
This component is designed to support the scheduling of student module selections for a
particular academic year and period. The initial scheduler usually processes large
batches of student module selections for a particular academic year and period.
Resource Scheduling
Events can be scheduled into rooms after the students have been scheduled. The rooms
are matched to events based on activity and room type, group size and subject
suitability. The facility can use target student numbers for strategic planning purposes.
The output produced from this includes room timetables, room usage statistics and nonusage data.
Learning Materials Management
This component provides accurate and controlled learning materials for students using
distance learning methods. Learning materials management involves the generation and
dispatch of learning materials from the institution to the recipient. A recipient is defined
as a participant of a course consisting of modules which are taught by distance learning
methods. The recipient is sent associated materials necessary to support the study.
Student Assessment
This component is used to define, control, record and audit student assessments. The
process can be run by module or by individual student. The number and type of
assessments for each module are defined by means of assessment patterns. CAMS
allows separate marking schemes to be defined for assessment and module results.
The assessment process produces special forms for actual assessment results to be
recorded and authorised for entry into CAMS. A check-digit system is available to
prevent the entry of inconsistent or erroneous results. CAMS employs a dual marks /
grades recording system which differentiates between actual and agreed results for
assessments and module results. The process of calculating module results and the
recording of examination board decisions is automated.
The assessment component maintains accurate records of late assessments and reassessments but allows the bulk of complete assessments to be processed without any
delays. It also includes facilities for corresponding with students individually about the
outcome of the assessment process.
Student Awards
The student award facility allows rules to be defined which govern the way that module
results (including exemptions) are combined to produce overall results and classifications
SITS/MAP Experts
for an award. The final output of award processing are detailed student transcripts.
Student award information is also contained in a text file which can be exported to
produce student certificates from within CAMS or via an external process.
Examination Scheduling
This component enables the scheduling of examinations. The number of slots required to
accommodate all examinations can be determined without causing clashes for
examination candidates. Staff and rooms can be assigned to the examination events and
candidates allocated seat numbers. Reports are available, including individual
examination timetables for students and for rooms.
Assessment and Examination Questions Tracking
The Examination Questions Tracking process allows examinations to be broken down
into assessment papers, divisions, sections, and individual questions. The process
includes setting, marking, and recording every examination question and also
administering marking fees. Examination marks are calculated as a separate total before
transfer to the student assessment record to form part of the overall module result. The
same principles can be applied to assessments which are not examined, via the
Assessment Task Tracking process.
Management Information
This component provides reports on the operation of the modular scheme and its use of
resources.
 Module student FTEs, staff hours and SSR with totals by department, faculty
and institution.
 Module results with comprehensive statistics by institution, field, and scheme /
level.
 Module change statistics detailing the movement in and out of module
occurrences.
 Resource requirements analyses projecting the demand for resources.
 Pathway based reports.
Module Scheduling
This component allows a viable module timetable to be built onto which students can
then be scheduled. It is possible to:
 Use a previous year’s timetable model to build up a clash avoidance list.
 Fix certain events at a specific time.
 Apply constraints at the occurrence level.
 Apply constraints at the individual event level.