ERSL
EODSA Administrators Meeting
March 2016
Agenda
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ERSL Communications
ER Cup/Shield
Referees
Website
Play ups
Discipline
Schedules
Rescheduling
Season Start & End Dates
Game Feedback
Rule Changes
Questions
ERSL Communication
• Emails from the website come through email generator.
• It is the Club’s responsibility to ensure contact emails are up to date
• DO NOT RESPOND to emails generated from the website
• Clubs are the first point of contact for parents, players and
team officials, not the League.
2015 ER Cup & Shield
ER Cup and Shield 2016
• Regional teams are automatically entered into ER Cup
• District Competitive teams are automatically entered into ER
Shield;
• Tier 1 District teams have option to participate in Cup OR Shield
• Tier 2 teams’ Shield age groups are determined by team’s OSA
registration
• Deadline to declare non-participation is May 15th
• Club must email [email protected] listing all non-participating
teams in a single email
• No additional cost for entry
ER Cup & Shield Schedule Dates
Round of 16
(regular season blackout)
Round of 8
Semi
Final
(shield only)
Week of June 19th
Between July 3rd & 24th
Sun Aug 21st
Sun Sep 11th
U14
Week of June 19th
Between July 3rd & 24th
Sun Aug 21st
Sun Sep 11th
U15
Week of June 19th
Between July 3rd & 24th
Sun Aug 21st
Sun Sep 11th
U16
Week of June 19th
Between July 3rd & 24th
Sun Aug 21st
Sun Sep 11th
U17/18
Week of June 19th
Between July 3rd & 24th
Sun Aug 7th
Sun Aug 14th
Division
U13
ER Cup & Shield Schedule Rules
• A player may only play for one (1) team in the ER Cup or Shield
competition
• Final dates are fixed except if a team is playing in an Ontario Cup game
on those dates
• Earlier rounds are flexible:
• In Round of 16:
• If both teams agree the game can be played on the preceding Friday evening
• In Round of 8:
• Teams work together to determine suitable date for both teams
• Ontario Cup and Tournaments submitted by May 15th are exempt dates
• Semi-final games can be moved only if a team has notified the ERSL
of a conflict by the May 15th deadline
ER Cup & Shield Finals
• ERSL will host U17/18 Finals – Sunday August 14th
• Club will host U13-U16 Finals – Sunday September 11th
• Clubs who wish to host must submit an application
by Wednesday, July 27th
Referees
ERSL Referee Appointment Policy
Delegation of Referee Appointments
• U13 to U18 Centre Referees
Assignment and payment is delegated to the EODSA and SOSA.
• U13 to U18 Assistant Referees
Assignment and payment is delegated to the Home Club
• U9 to U12 Centre Referees
Assignment and payment is delegated to Home Club. Assistant referees are
suggested but not mandatory.
If you assign them, you pay them
ERSL Referee Competency Requirements
In addition to the OSA Referee Appointments Classification :
1.
Youth Referees (14-15 y/o) - Prior to being appointed as a Referee for
an ERSL match must have completed 10 appointments;
2.
District Referees (16 yrs or older) - Prior to being appointed as a
Referee for an ERSL match must have completed 5 appointments; and
3.
Assistant Referees - Prior to being appointed as an Assistant Referee
for an ERSL match, each youth referee (14-15 y/o) must attend the
ERSL Assistant Referee Training every other year.
AR Courses will be held in SOSA and EODSA in May.
Assistant Referee Training
(EODSA)
• Saturday May 7th – OZ Dome
9:00am-10:00am in-class portion (Dome restaurant)
10:00am-11:00pm on-field portion (Dome)
• Saturday May 7th – École secondaire publique LouisRiel/Dôme @ Louis-Riel
11:00am-12:00pm in-class portion (school cafeteria)
12:00pm-1:00pm on-field portion (Louis Riel Dome Field #2)
• Online Sign-up available on ERSL website; space is limited
Referee Related Club Discipline
For Club Referee Assignors:
• Failure of the Home Club to assign Assistant Referees in Refcentre
shall result in a fine equal to twice the Referee's fee set out in the
Schedule of Fees.
• Failure of the Home Club to assign an Assistant Referee in
accordance with the OSA Referee Appointments Classification Table
and the additional requirements set forth by the ERSL in this Policy, shall
result in a fine equal to twice the Referee's fee set out in the Schedule of
Fees.
Website - Club Section
Maintaining Club Data
• The majority of communication with Clubs and Teams is through
email – maintaining up to date contact information is essential
• Information to be maintained includes:
• Club details
• Club Contact details – can be done by Club or Individual
Official
• The Club positions are pre-defined and more cannot be added
• Club passwords can only be changed by the individual. If the
information is not available, please contact [email protected]
Maintain Club Data – Club Details
You can update
your Club’s data
through the Club
Details section
under Club
To add or update
your club reps,
click on add or
edit.
Maintain Club Data – Contact
Details
Team Withdrawals
• Withdrawals
are made
through the
website by
clicking the
“withdraw ” link
and confirming
when prompted
Player Suspensions
• Suspensions can be viewed on the Club section of the website under
Club Suspensions
• ERSL provides a list of suspensions that have been carried over from
previous Outdoor seasons; they will be added manually once the
schedule is generated
Verifying Team Data
• It is the Club’s responsibility to ensure team data is accurate and
all Team Staff and Players are appropriately registered in the OSA
system
• If a Team Official or Player is not registered with the OSA they
shall not be added to the ERSL web site;
• The team activation code may only be provided to registered
Team Officials
Verifying Team Data – Activation Report
• Activation Report shows the activation status of your teams
• All teams must be activated by May 1
• A green check means at least one Staff member has registered
Verifying Team Data – Roster Report
• Roster Report shows the status of your teams
• Click the team name to show details
Verifying Team Data – Roster Report
• Verify the input status of the Staff and Players
Verifying Team Data –Team Passwords
• Clubs can login as Team Staff
• Use this to help retrieve forgotten login information
• Clubs can delete team staff by clicking “remove” and confirming
Custom team names
• ONLY Club Administrators are able to set the team name, not the
teams themselves
• The naming convention that must be followed
• Club name Nickname Boys/Girls Age Division
Website - Club Section
U9-U12 – Club Rosters
Club Roster Uploading
• U9-U12 all players are to be uploaded by a Club
Administrator on a Club Roster on the Club section of the
website
• This is different from U13-U18 where a Team Official uploads Team Roster
on the Team Section of website
• This full roster of players in a single age group then becomes
available for Managers/Coaches to select from when creating
their game sheets
• Players are always to be added to the actual age group;
approved underage players will be made available by the
League in the system
Club Roster – Web Site View
• When a club is
logged in they
have 3 options
• Import
players
• Add player
• View player
Importing Players
• Clubs can import
players using a
template.
• Must select the
age group to
import the group
of players to.
Sample Template
• All information
should be
exportable from
the OSA
registration
software into a
spreadsheet.
Adding a Player Individually
Players can also be
added individually
• Select age group
• Enter first and last
name, date of birth
and OSA number.
• Submit
• If there is a
duplicate OSA
number it will not
be added.
Viewing Players
• A list of all
players entered
is available
• # of games
players have
played & game
info will be
tracked
• Can edit players
name, DOB or
OSA number
only
Team View – Generate Game sheet
• For U9-U12
Teams generate
a game sheet as
they normally
would
Choosing Players - DDL
• Select players to
appear on the game
sheet
• Teams are restricted
by game sheet limits
of 12 for U9-U10, and
16 for U11-U12.
• Underage players
must be preapproved
by Club and submitted
to ERSL on underage
player form
• Underage lists of
approved players are
available from the
drop-down menu
Completing Game sheets - DDL
• Once players
have been
selected then
select team
officials to
appear on the
game sheet.
• Click next.
Game Sheets
• Click on Create
Game Sheet
Game Sheet
• Players and their
details are now
listed
• Only 1 copy of the
game sheet is
required and
remains with the
referee at the
conclusion of the
game
• Teams can
provide additional
copies if they wish
Website - Club Section
Play-Ups (U13-U18)
Play-Ups
• There are no Play Ups in U9-U12
• House league players are to be added directly to the Club
roster
• Underage players must be preapproved and are available to
add directly to game sheet
• All Play-ups for U13-U18 must go through the website Play
Up Request system
• House league players wishing to be used as play-ups need
to be added to the House League list
• U12 players to be used as play-ups can be selected directly
from the Club Roster list when creating a play-up request
House League Play-Ups - Adding
• Enter the
required
information
and the
Player will be
added
• They cannot
already be
entered, OSA
number is
unique
House League Play-Ups - Importing
• If there a lot of players to add, you can use the import feature
House League Play-Ups - Deleting
• If a player
gets added
with an
incorrect
DOB or
OSA
number
you will
need to
delete
them and
then readd them
to the list.
Play-Ups - Process
• Once a team has requested a PuP, an email will be sent to the Club Reps
• Club Rep will login and approve or decline the PuP – some Clubs have internal
rules for approval; the League will not approve PuPs
• If approved the player will be printed on the game sheet
Player Play-Ups
• Only players printed on the game sheet are eligible to play
• No paperwork required - Play Up is indicated on the Game
Sheet
• Players need ID Card and Play-up player’s team roster will be
required for card check
• For Temporary Eligibility Permits (playing from Club to Club),
and Trial Permits, approved paperwork from your District
Association is required
• Paperwork given to referee for submission with game sheets
• Names are to be handwritten on game sheet
• Players need ID card
Play-Up Rule Highlights – U13-U18
• A team may not use more than three (3) call-up players
(including any players playing on a Temporary Registration
Permit) in any one League game
• A player may be called up an unlimited number of times per
season
Website - Club Section
Schedules
Club Schedules
• Clubs can access their complete schedule
Club Schedules
• … and export it to Excel
Assigning Fields
• Only two teams can be assigned to the same field on the same night
• Home Fields must be entered by a Club Administrator by April 30th
• Page is locked May 1st – changes after this must be made by ERSL
• New fields must be added by the Service Provider; use link
Schedule Generation
• Teams submit schedule exceptions by May 1st
• Schedule generation between May 2nd and May 8th
• Draft schedule released May 9th
• May 10th-16th is Draft Schedule week! – This is a busy time and when teams
need to be making “other” reschedule requests as per the Reschedule Policy
• Final schedule released May 18th
• Requests for Team Choice reschedules will not be aceepted after August 1st
• Any games originally schedule for after August 1st can be rescheduled only
to a date prior to August 1st.
Website - Team Section
Account Activation
• All Team Officials must activate an account on the ERSL
website
• If an official does not activate an account they cannot appear
on the game sheet
• If they do not appear on the game sheet they cannot be on
the team bench
• Activation instructions have been made available to you
• Activation Code has been provided to Club Officials
• Activated Team Officials have access the My Team Section
of the website with their account
My Team - Play Up Permits
My Team - Play Up Permits
• “House League” and U12 Club Rosters are listed in ‘Team’
drop-down as well as Competitive teams
Play Up Permits
• The Coach verified selected information and clicks “Submit”
• An email notification is sent to the Club Rep for approval
Play Up Permits
• The approval status is displayed for the Coach
Game Sheets
• Game sheet lists Play-Up players (Play Up Permit)
Game Sheets and Game Prep
•
District Competitive and Regional teams shall provide 3 copies of
their game sheet to the referee before kick-off :
•
•
•
1 is kept by the team
1 is provided to the opponent
1 is for the referee
• District Development team shall provide 1 copy of their game
sheet to the referee which they retain
• Players on the game sheet that do not play are to be crossed off
• All Team Officials on the bench must be listed on the game sheet
and must sign it
•
Suspended players are listed on the bottom of the game sheet
Discipline
Game Protests
• Game Protests must be submitted within 48 hours of
completion of the game and protest needs to have been
made before kick-off and indicated on game sheet by referee
• Protests will only be reviewed if $150.00 fee is provided
within 48 hours of the game
• Protests are generally related to player eligibility
• Game points may be adjusted based on the decision of the
League on the protest
• The protest fee shall be refunded if the protest is upheld.
• No protests pertaining to the decision of the game official
shall be entertained
Red Cards
• Referees are required to indicate on the gamesheet the Red
Card Offence Code when a player receives a red card.
• Codes are listed on the bottom of every game sheet and are
to be recorded in the “R” column
• This code is important in determining whether the individual
will decide to appeal the card
• If the code is not indicated or they wish to confirm, or receive
copy of report they can make a request through Club
Discipline Rep who is to contact me
DBR vs DBH Quick Facts
Discipline By Review (DBR)
Discipline By Hearing (DBH)
•Used when the penalty for a misconduct is
set (not a range)
•Used when the penalty for a misconduct is a
range
• The ERSL Discipline Committee determines
the charges and penalties based on OSA
policy
• A Discipline Panel hears the case and
decides whether accused is guilty or not
guilty
• If found guilty they select a penalty within
the range outlined in the OSA policy
•Anybody who has received a red card
may request a hearing within 72 hours of
completion of the game within which the
dismissal occurred to the ERSL along with the
request for hearing fee of $50.00.
DBR decisions may not be appealed
•It is the responsibility of the Club to inform
accused of discipline hearing.
• Any hearing decision may be appealed to
the next higher governing organization.
• DBH schedule dates are scheduled at the
start of the season and all hearings will be
booked on the next available date
Requesting A Hearing
• Except for O.S.A. Misconduct Type 1.3, 1.5 and 1.6 (yellow card
accumulations), an individual subject to DBR can request to be
disciplined through DBH
• To request a hearing in lieu of DBR the accused shall submit a
written request within 72 hours of receiving the dismissal.
• The written request shall be in the form of a “Request For A
Hearing” together with the appropriate “Request For Hearing Fee”
[$50.00]
• A Discipline Hearing Request Fee is only payable if the accused is
found guilty of the charge.
Requesting A Hearing
• If requesting a hearing in SOSA, the onus remains on the
Club to inform the ERSL that this request has been
made. It is not up to SOSA to tell ERSL!
• If requesting a hearing in EODSA payment is to be dropped
off at the ERSL office.
Discipline Hearing Schedule
•
The ERSL will produce a Discipline schedule prior to the season
•
All Clubs must provide a Discipline Representative to sit as DBH
panel member on assigned dates
•
Clubs will be contacted in the week leading up to their assigned
hearing date IF there are hearings scheduled
•
If there are no hearings scheduled the Club will not be contacted
and does not need to provide a panel member
Rescheduling
Reschedule Policy
• All game reschedules and reschedule requests will follow the
ERSL Reschedule Policy
• For U9-U12 games, rescheduled games may be played in a
week when the team already has a game.
• Not enough weeks in our season to respect the 1 competition
day per week policy in the event of reschedules
• Teams are to try their best to not to play a rescheduled game
in a week where they will also be playing in a Festival
Reschedule Policy – by League
1. Reschedule by the League
Games will be posted by the League for rescheduling if:
a) At the discretion of the Referee, they are postponed due to
inclement weather or unplayable field conditions;
b) A game is postponed at the discretion of a park official responsible
for the operation and maintenance of the field with the authority to
close the field to soccer use; and
c) The Referee does not appear within 20 minutes of the
scheduled kick-off time and no other OSA registered, certified and
eligible Referee, agreed to by both Teams’ Officials is available to
replace him/her.
Any game posted by the League for rescheduling under one of these articles
will be set to Dec 31st in the team schedule and a new date and time must
be arranged by both teams
Reschedule Policy – Other
2. Request to Reschedule – Other
A team may request to reschedule game(s) only for the following reasons:
a) A team has two or more of its players selected to participate with a CSA, OSA
or District team, or participate in university tryouts, within 24 hours of a
scheduled League game. The Team must advise the ERSL of the reschedule
request at least 48 hours in advance of the scheduled kick off;
b) A team is scheduled to participate in an Ontario Cup game 48 hours prior to a
scheduled ERSL game. The Team must advise the ERSL of the reschedule
request at least seven (7) days in advance of the scheduled kick off;
c) A team submits, by May 1st, an exemption request by email, due to the entire
team traveling (travel period may not exceed three (3) weeks). A request
received after May 1st will not be accepted;
This travel must be soccer-related!
Reschedule Policy – Other cont’d
d) For games scheduled on a weekend - A team submits, by May 1st, an
exemption request by email, due to a team’s entry into a tournament. The ERSL
may request a copy of the tournament entry form to verify the request. Each team
shall be limited to requesting an exemption for a maximum of three (3) weekends.
A request received after May 1st will not be accepted;
e) A team has Monday night as its regular game night, and submits by May 1st up
to one additional exception request, due to a team’s entry into a tournament the
preceding weekend. The ERSL may request a copy of the tournament entry form
to verify the request;
f)
A team has Tuesday night as its regular game night, and submits by May 1st up
to one additional exception request; due to an entry into a tournament the
preceding weekend which includes games on the Monday. The ERSL may
request a copy of the tournament entry form to verify the request;
g) An U18 team may request reschedules for games scheduled after August
20th, due to the departure of players for college and university. These requests
must be submitted within one week of the draft schedule being released;
Reschedule Policy – Other cont’d
h) All teams may request to move weekday games scheduled between EODSA
and SOSA teams for the entire season. These requests must be submitted
within one week of the draft schedule being released;
i)
All teams may request to move weekday games scheduled before the fourth
Friday in June, or after August 31st, where the one way travel time exceeds 75
minutes. These requests must be submitted within one week of the draft
schedule being released. Travel time is calculated by using http://maps.google.com/
and entering the Club's home address for the Start address, and the address of the game
field for the End address;
j) A team is scheduled to participate in an ERSL Cup game 24 hours prior to a
scheduled ERSL game. The Team must advise the ERSL of the reschedule
request at least seven (7) days in advance of the scheduled kick off; and
k) If Canada Day falls on a regular game day, all teams may request to reschedule
the game. These requests must be submitted within one week of the draft
schedule being released.
• All requests to reschedule games under Article 2: Request to Reschedule –
Other, are to be sent to [email protected] for approval before the stipulated
deadlines.
Reschedule Policy – Team Choice
3. Request to Reschedule – Team Choice
A team is permitted one (1) Team Choice reschedule per season in addition to any
reschedule requests made under Article 2, according to the following procedure:
a)
Listed team official notifies the ERSL of requirement to reschedule through the
ERSL website Reschedule Request tool a minimum of 6 days prior to the
game day. For example; a game scheduled for Monday June 9th, would require
notification by midnight Monday, June 2nd. The League will notify the opposing
team immediately;
b)
No weekend games can be rescheduled. Changes to weekend games can be
made for any reason prior to the first day of the season; and
c)
Requests for Team choice reschedules must be made before August 1st of
each season. Scheduled games after August 1st can be rescheduled, but they
must be rescheduled prior to August 1st.
Rescheduling
Process Summarized:
• Must be rescheduled within 14 days of approval of request to reschedule
• Must be played before end-of-season date; games scheduled after Aug 20 must be
played before this date if rescheduled
• Reschedules for a team’s last two (2) regularly scheduled games must be played
before the originally scheduled game date;
** Teams may not accept or schedule another game on the
same day as previously asked to have game rescheduled **
• When a game is rescheduled for any reason the home team shall be
responsible for initiating the reschedule process
[Be prepared to received field availability requests from your teams]
• Teams work together to agree on a date. At a minimum, the Home
team is required to provide three (3) dates, including at least two separate
weekends, for the Away team to choose from. Not demonstrating
flexibility isn't reasonable.
Rescheduling - Continued
** Reschedules for U18 and U21 teams must be played before August 21st **
Once the game is agreed upon:
i.
The Home team sends an email to the Away team with the details:
game number, new game date, home team, away team, field, start
time.
ii.
The Away team forwards the email to the league at [email protected]
(cc the Home team). The ERSL now has confirmation from both
teams that the date is acceptable.
** If this process is not followed the game will not be rescheduled **
Rescheduling - Continued
•
If teams cannot agree, the team responsible for the reschedule will report the
problem by email to the ERSL and include emails documenting attempts to
reschedule
•
The ERSL will determine if the teams have made reasonable attempts and the
following action will be taken:
•
•
Both teams made reasonable attempts - the ERSL will request three dates from the
Home Team and request the Away Team to select one of the three;
•
Home Team made reasonable attempts - the ERSL will request one date from the
Home Team and schedule the game;
•
Away Team made reasonable attempts - the ERSL will request one date from the
Away Team at their home field and schedule the game;
•
Neither team made reasonable attempts - the game will not be played, neither team
will be awarded points, and each Club will be charged a $50 administrative fee.
After August 20th and if the game has no impact on relegation and
promotion, the ERSL reserves the right to record the game as not played
with no points awarded; standings will show one less game has been played
Special Reschedule Date
• Tuesday, June 7th will be a “free reschedule” date for all
regular season games to allow teams who wish to attend the
CAN WNT Road to Rio Game vs Brazil, in Ottawa
• Team Officials must submit these reschedule requests during
draft schedule week
Season Start and End Dates
Season Start and End Dates
Season start – Monday May 23rd
End of season date – Sunday September 11th
Game Feedback
Game Feedback
•
Game feedback from coaches will continue for 2015
•
The ERSL will monitor the feedback and assist Clubs in
correcting inappropriate conduct
•
The ERSL will monitor the feedback and assist Districts in
improving referee performance
•
Behaviour of coaches has become an issue. They are the
role model, and are responsible for behaviour of teams
including players, staff and parents
Rule Changes
2015 Rule Changes
• All Rule Changes for the 2016 season were summarized and
voted on at the 2015 AGM
• It is the responsibility of Clubs to ensure Team Officials and
Members are provided with these rule updates.
• Updates are available in the AGM booklet Appendix A
• There have been a number of changes to the League play-up rules which
are now in line with OSA rules; please take some time to review these
closely for each level of competition, and ER Cup and Shield
Questions
Questions?
Please send feedback about this meeting to [email protected]