NLIS | Database User Guide
Agents and saleyards
Livestock with electronic devices
This User Guide explains how to submit transactions and run reports for livestock identified with electronic devices.
Cattle movements are always recorded on an individual basis, while sheep transactions must be recorded on a mob
basis, regardless of whether or not they are electronically tagged. However, if sheep do have electronic tags, if you wish
you can also record their movements on an individual basis.
For more information about mob-based movements, see the NLIS Database User Guide Sheep and Goats
Mob-based movements.
When using the database, you can usually enter either a device’s NLISID or RFID (Radio Frequency Identification
Device) number. The first eight characters of an NLISID are the Property Identification Code (PIC) of the property that
purchased the device. The NLISID is printed on the outside of the device and is linked to the RFID number, which is
associated with the electronic chip inside the device.
Suggestions for improvements to this User Guide may be sent to [email protected]
Contents
Key
Manage your account
Log in to the database .....................................................................................1
Change password ...........................................................................................2
Change contact details ....................................................................................3
Change livestock types ....................................................................................4
Submit transactions
Transactions ....................................................................................................5
Tech Tips provide
more information
about topics featured
in this guide. They
can be found online at
the NLIS website by
clicking Help Tools.
Livestock moved onto property (agents) ..........................................................7
Livestock moved off property (agents) .............................................................8
Livestock moved NWA (agents) .....................................................................10
Livestock moved from my current holdings (agents) .......................................11
Livestock moved into saleyard (saleyards)......................................................12
Livestock moved out of saleyard (saleyards) ..................................................13
Transactions
Submit a transaction
to send information
to the database.
Transfer correction .........................................................................................14
Device status .................................................................................................18
Replaced tags (saleyards) ..............................................................................20
ERP enquiry ................................................................................................. 21
EU enquiry (saleyards) ...................................................................................22
Run reports
Reports
Run a report to get
information from
the database.
Reports .........................................................................................................23
Complete beast enquiry.................................................................................25
ERP PIC status ..............................................................................................26
EU PIC status ................................................................................................27
View my current holdings (agents) .................................................................28
View devices on my property (saleyards) ........................................................29
Search the PIC register ..................................................................................30
View large report results ................................................................................31
View my transaction history ...........................................................................32
File format examples......................................................................................33
NLIS Database User Guide | Agents and saleyards
May 2012
Log in to the database
Create database account
To create a database account, you need internet access, a valid email address and a telephone or mobile number.
If you have an existing database account for one type of livestock, there is no need to open an account for another type.
Creating an NLIS account
1.
Go to www.nlis.mla.com.au
2.
Click
3.
Fill in the Account details form online.
4.
the box if you agree to the
Tick
NLIS Terms of Use.
5.
until you see a
Click
Confirmation & verification screen.
6.
Type the verification code into the box.
7.
Click
to submit your application.
You will be issued with a NLIS user ID and
password, usually within 7 days of applying
for a new account.
Logging in to NLIS
1.
Go to www.nlis.mla.com.au
2.
Enter your NLIS user ID and password
and click
3.
Refer to the appropriate topic in this
User Guide for further instructions.
Logging out of NLIS
1.
When you have finished working with
the database, click
to exit.
Your database session ends automatically
if you stay on one screen for more than
20 minutes. If you do, you may lose any
data you hadn’t yet sent to the database.
May 2012
NLIS Database User Guide | Agents and saleyards |
1
Change password
Although your unique 8-character NLIS user ID cannot be changed, you should change your system-generated
password to a more memorable one the first time you log in or at any other time.
Instructions
1.
Select View/edit my account details
and click
2.
Click
3.
Enter your old and new password
details and click
to submit
the changes to the database.
Passwords should be 2-8 alphanumeric
characters, e.g. donny5.
Do not enter spaces or special
characters (e.g. ? ! &,).
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Change contact details
Please ensure that your account details are current so that we can contact you if necessary.
Instructions
1.
Select View/edit my account details
and click
2.
Click
3.
Edit details. You can only edit fields
with a red asterisk*.
4.
until you see
Click
a Confirmation screen.
5.
to submit the changes
Click
to the database.
If you change your postal address or no
longer need a database account, email
[email protected] so the NLIS
Database Helpdesk can update your
address or close your account.
If you change your email address,
please enter your new one.
A phone or mobile number must
be provided.
May 2012
NLIS Database User Guide | Agents and saleyards |
3
Change livestock types
Livestock types
When you create an account, you must select all of the livestock types that you work with. If you work with multiple
livestock types (for example, if you deal with both cattle and sheep) and have both of these linked to your account,
you must always select a livestock type to work with on the homepage.
If there is only one livestock type associated with your account, you don’t need to select it when you log
in to the database.
To add or remove a livestock type, follow the instructions below.
Instructions
1.
Select Change my types of
livestock and click
2.
Tick (or untick) the appropriate box
to select (or de-select) a livestock
type and click
3.
If you have just added a new
livestock type, you can now select
it on the homepage.
Your account information and associated
livestock types are displayed at the top of
the screen.
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May 2012
Transactions
Agents and saleyards must record information on the database to comply
with state regulations relating to biosecurity and traceability.
The instructions in this guide explain how to submit transactions directly
to the NLIS database.
If your company has specialised software installed that is integrated with the
NLIS database, you may rarely need to submit transactions via the web interface.
May 2012
NLIS Database User Guide | Agents and saleyards |
5
Transactions
To submit transactions listed on your homepage, select the name of the transaction and click
The options for saleyards are slightly
different from those for agents (pictured
right), but the process of submitting a
transaction is the same.
When you are an agent and want to move animals onto or
off a producer’s PIC that is linked to your account
Use the Livestock moved onto/off my
property transactions
When you are an agent and want to move animals onto or
off a producer’s PIC that is not linked to your account
Use the Livestock moved NWA transaction
When you are an agent and want to move animals
off your own agent PIC
Use the Livestock moved from my current
holdings transaction
When you are a saleyard and want to move livestock onto/
off your property
Use the Livestock moved into/out of
saleyard transactions
When you want to correct your previous transaction
Use the Transfer correction transaction
When you want to assign a status to a device
Use the Device status transaction
When you are a saleyard and need to replace a tag
Use the Replaced tags transaction
When you want to find out if a property has an
ERP status assigned to it
Use the ERP enquiry transaction
When you are a saleyard and want to find out the
EU status of certain animals
Use the EU enquiry transaction
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Livestock moved onto property (agents)
Livestock movements
For private sales, buyers must ensure that movements onto their property are recorded on the database.
If a producer’s Property Identification Code (PIC) has been linked to an agent’s database account,
agents can record livestock movements onto the producer’s PIC on the producer’s behalf.
Agents may need to use the Livestock moved onto my property transaction when clients buy livestock
privately or move livestock between properties that they own (if those properties have different PICs).
When livestock are bought through a saleyard or abattoir, the saleyard or abattoir, not the agent, records
the movement on the database.
Instructions
1.
Log in to the database using your
agent account.
2
Select a livestock type.
3.
Select Livestock moved onto
my property and click
4.
Choose one of two methods to
submit the data.
If a producer’s PIC is not linked to an
agent’s account, the agent must use
Livestock moved (NWA) to record
movements for their clients.
The upload a file method allows you
to move animals from one or more properties
onto one or more properties.
For more about this method, see File format
examples at the back of this guide.
For RFIDs, leave a space after the first three
digits e.g. 982 000025884234.
Type in the details method
Use this method to type or paste in the
device numbers for animals to be moved
onto a PIC.
1.
Enter details in the compulsory fields*.
If there is an NVD/Waybill number
associated with this movement, you
must record this on the database.
2.
Click
3.
Click
4.
On the Receipt screen, click
to check
the upload status of the file.
May 2012
to proceed.
to submit the information.
NLIS Database User Guide | Agents and saleyards |
7
Livestock moved off property (agents)
Livestock movements
For private sales, sellers may want to record movements off their property on the database. If a producer’s PIC has
been linked to an agent’s database account, agents can record livestock movements off the producer’s PIC on the
producer’s behalf.
Agents may need to use the Livestock moved off my property transaction when clients sell livestock privately,
move livestock onto an agistment property owned by someone else or move animals that died on the property
off the producer’s PIC and onto the ‘DECEASED’ PIC.
Agents can also use this transaction instead of Livestock moved from my current holdings if they want to move
a large number of livestock off their own agent PIC using the upload a file method.
When livestock are sold through a saleyard or abattoir, the saleyard or abattoir, not the agent, records the movement
on the database.
Instructions
1.
Log in to the database using your
agent account.
2.
Select a livestock type.
3.
Select Livestock moved off my
property and click
4.
Choose one of three methods
to submit the data.
If a producer’s PIC is not linked to an
agent’s account, the agent must use
Livestock moved (NWA) to record
movements for their clients.
The upload a file method allows you to
move animals off one property to one or
more properties.
For more about this method, see File
format examples at the back of this guide.
Type in the details method
Use this method to type or paste in the
device numbers for animals to be moved
off a PIC.
1.
Enter details in the compulsory fields*.
If there is an NVD/Waybill number
associated with this movement, you
must record this on the database.
2.
Click
3.
Click
4.
On the Receipt screen, click
to check
the upload status of the file.
to proceed.
to submit the information.
8 | NLIS Database User Guide | Agents and saleyards
To move dead animals off your PIC, type DECEASED into the PIC field.
May 2012
Livestock moved off property (agents)
Choose from the list method
Use this method to choose the animals
from a list and move them off a PIC.
1.
Choose a list to view.
If you choose livestock moved onto
or livestock bred on, also specify a
date range. If you wish to see active devices,
tick the Show only active devices box.
2.
Select the appropriate PIC and click
to proceed.
3.
Tick the boxes for all the animals
that you wish to move off the PIC.
4.
Click
to proceed.
To view your list on one page
select All items per page.
To enter the movement details:
5.
Enter details in the compulsory fields*.
If there is an NVD/Waybill number
associated with this movement, you
must record this on the database.
6.
Click
7.
Click
8.
On the Receipt screen, click
to check
the upload status of the file.
May 2012
to proceed.
to submit the information.
NLIS Database User Guide | Agents and saleyards |
9
Livestock moved NWA (agents)
Livestock movements NWA
An agent functions as an intermediary in a livestock transaction. If you are asked to record a livestock movement for
a client’s property but their PIC is not linked to your agent account, use this transaction to record the movement and
the name of the person who authorised you to record it on the database. Agents may need to do this for paddock
sales or when offering device reading services for clients.
This transaction is only available to agents on request. If Livestock moved (non-written authority) does not appear
on your homepage, email [email protected]
If the client’s PIC is linked to your agent account, use the Livestock moved onto/off my property transactions
to record the movement.
Instructions
1.
Log in to the database using your
agent account.
2.
Select a livestock type.
3.
Select Livestock moved (non-written
authority) and click
4.
Choose one of two methods to submit
the data.
The upload a file method allows you to move
animals onto or off one or more properties.
For more about this method, see File
format examples at the back of the guide.
Type in the details method
Use this method to type or paste in the
device numbers for animals to be moved
onto/off a PIC.
1.
Enter details in the compulsory fields*.
2.
Click
3.
Click
4.
On the Receipt screen, click
to check
the upload status of the file.
to proceed.
to submit the information.
To move dead animals off a PIC,
type DECEASED into this field.
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Livestock moved from my current holdings (agents)
After saleyards move livestock onto an agent’s PIC, the agent must move the livestock to the correct destination PIC
within the required timeframe. Use this transaction to choose one or more animals from a list and move them off your
current holdings.
If a few animals died on your agent PIC, you can move these off your holdings by entering DECEASED as the destination
PIC. If many animals died on your agent PIC, use the upload a file method in the Livestock moved off my property
transaction to move the animals off your current holdings.
Instructions
1.
Log in to the database using your
agent account.
2.
Select a livestock type.
3.
Select Livestock moved from my
current holdings and click
4.
Select a PIC/Agent code
and click
5.
Tick the boxes for all the animals that
you wish to move off the PIC.
6.
Enter details in the compulsory fields*.
7.
Click
8.
Click
9.
On the Receipt screen, click
to check
the upload status of the file.
May 2012
to proceed.
to submit the information.
NLIS Database User Guide | Agents and saleyards |
11
Livestock moved into saleyard (saleyards)
If livestock are bought or sold through a saleyard, the saleyard must notify the database of the movement. Before a sale,
animals must be transferred onto the saleyard holdings.
If your saleyard does not have specialised software installed to submit the details to the database, use this transaction
to submit a file that lists the livestock that have been moved into a saleyard.
Instructions
This transaction can only be submitted using
the upload a file method.
For more about this method, see File
format examples at the back of this guide.
When you are ready to upload the file
to the database:
1.
Log in to the database using
your saleyard account.
2.
Select a livestock type.
3.
Select Livestock moved into
saleyard and click
4.
Click Browse to find the file saved
on your computer.
5.
Choose the file you wish to upload.
6.
Click Open to display the file name.
7.
Click
8.
to submit the file to the
Click
database or click Browse again to
choose a different file.
9.
On the Receipt screen, click
to check
the upload status of the file.
to proceed.
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Livestock moved out of saleyard (saleyards)
If livestock are bought or sold through a saleyard, the saleyard must notify the database of the movement. After a sale,
sold animals must be transferred off the saleyard holdings and onto the buyer’s PIC, while any unsold animals must be
transferred back to the vendor’s PIC.
If your saleyard does not have specialised software installed to submit the details to the database, use this transaction
to submit a file that lists the livestock that have been moved out of a saleyard.
Instructions
1.
Log in to the database using your
saleyard account.
2.
Select a livestock type.
3.
Select Livestock moved out
of saleyard and click
4.
Choose one of two methods
to submit the data.
The upload a file method allows you to move
animals out of a saleyard to one or more
properties.
For more about this method, see File
format examples at the back of this guide.
Choose from the list method
Use this method to choose the animals
from a list and move them out of a saleyard.
1.
If there is only one saleyard ID linked to
your account, go to step 2. If you have
more than one saleyard ID linked to
your account, select one and
click
2.
Tick the boxes for all the animals
that you wish to move out of
the saleyard.
3.
Enter details in the compulsory fields*.
4.
Click
5.
Click
6.
On the Receipt screen, click
to check
the upload status of the file.
May 2012
to proceed.
to submit the information.
NLIS Database User Guide | Agents and saleyards |
13
Transfer correction
Dead animals
Transfer
correction
- LS died on PIC
To submit a transfer correction, you must know the Upload ID of the transfer you wish to correct. You can find this
by running the View my transaction history report. You can amend the following transactions:
Livestock moved onto my property (agents)
Livestock moved off my property (agents)
If the transfer you want to correct was the most recent one
recorded for an animal, you can:
Livestock moved into saleyard (saleyards)
Edit the Transfer date, Source PIC or Destination PIC
(not both) and NVD/Waybill number for one or more
transfers in an upload
Livestock moved out of saleyard (saleyards)
Remove one or more transfers in an upload
Livestock moved NWA (agents)
Remove all of the transfers in an upload
You can only correct the same transfer once, so check the Upload ID that you enter and the Confirm details screen carefully
before you perform a Transfer correction. Retain the new Upload ID for any Transfer correction transaction. Should you
need to amend a transfer that is not the most recent one recorded for the animals, contact your State authority or the NLIS
Database Helpdesk.
Instructions
1.
Select a livestock type.
2.
Select Transfer correction
and click
3.
Choose one of three methods
to submit the data.
4.
Enter the Upload ID of the transaction
that you wish to amend and
click
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Transfer correction
Edit one transfer in an upload (Edit item)
Use this method to edit one or more fields for one device that has been previously transferred, for example if one animal
was moved on a different date to the other animals you transferred.
After you submit your changes, the edited items will be shown in orange.
1.
Click the Edit item link for the device
that you wish to correct.
2.
Edit the appropriate fields in the Edit
item pop-up window that appears.
3.
Click
4.
Click
5.
Check the confirm details screen
carefully. If the information is correct,
click
to submit the file to
the database.
6.
On the Receipt screen, click
to check
the upload status of the file.
May 2012
to save your changes.
NLIS Database User Guide | Agents and saleyards |
15
Transfer correction
Edit multiple transfers in an upload (Edit selected items)
Use this method to edit the same fields for multiple devices that have been previously transferred, for example if you
entered an incorrect PIC.
After you submit your changes, the edited items will be shown in orange.
1.
Tick the boxes for the devices you wish
if you wish to
to edit or click
edit all the devices in one upload.
2.
Click
3.
Edit the appropriate fields in the
Edit selected items pop-up
window that appears.
4.
Click
5.
Click
6.
Check the confirm details screen
carefully. If the information is correct,
click
to submit the file
to the database.
7.
On the Receipt screen, click
to check
the upload status of the file.
to save your changes.
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Transfer correction
Remove one or more transfers
in an upload
Use this method to remove one or
more devices that have been previously
transferred, for example if you included
an incorrect device in a transfer.
1.
Tick the boxes for the devices you wish
if you
to remove, or click
wish to select all of the devices.
2.
Click
3.
Check the confirm details screen
carefully. If the information is correct,
click
to submit the file to
the database.
4.
On the Receipt screen, click
to check
the upload status of the file.
Remove all transfers in
an upload
Use this method to remove all of the devices
that have been previously transferred in one
upload, for example if you wish to entirely
remove a transfer for all of the devices
affected. There is no need to select all of
the devices when using this method, but
to ensure that you remove the correct ones
be particularly careful when entering the
Upload ID.
1.
Check that the confirm details
screen shows the correct Upload ID
and confirm all the details on this
screen carefully.
2.
If the information is correct, click
to submit the file to
the database.
3.
On the Receipt screen, click
to check
the upload status of the file.
May 2012
NLIS Database User Guide | Agents and saleyards |
17
Device status
Device status | PIC and device status codes
Assigning a status to a device can help you to record important information about one or more devices and/or
the animals they may be attached to on the database. If an animal has strayed or is presumed stolen, or a device
is damaged or faulty, this information can be recorded on the database.
You can only assign a device status which is authorised for your account type. More than one device status may
be applied to an RFID tag at any given time.
To find out whether devices registered to a property have any statuses assigned to them, you can run the Complete
beast enquiry report. Devices with a damaged or inactive status are excluded from current holdings reports that are
available from the database.
The NLIS Terms of Use state that agents and saleyards may assign the S1 device status to animals that may have
been stolen or have strayed. At the time of publication, this functionality had not been implemented on the database.
When the change is released, you will be able to select the S1 device status from the status code field on the screen
in the Type in the details method.
When a device is faulty or damaged and cannot
be read (saleyards)
Assign a Device status of D1 to damaged devices
that cannot be read electronically
When an animal has lost a tag (saleyards)
Assign a Device status of L2 to devices lost
after attachment
When an animal may be stolen or have strayed (agents
and saleyards)
Assign a Device status of S1 to devices attached to
missing animals
If you would like to know more
about device and PIC status
codes, refer to the PIC and
device status codes Tech Tip.
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Device status
Instructions
1.
Select a livestock type.
2.
Select Device status and click
3.
Choose one of two methods to submit
the data.
The upload a file method allows you to
assign the same status or different statuses
to multiple devices.
For more about this method, see File
format examples at the back of this guide.
Type in the details method
Use this method to type or paste in the
device numbers for the animals and assign
the same status to all of them.
1.
Enter details in the compulsory fields*.
2.
Enter comments (optional).
3.
Click
4.
Follow the prompts to confirm the
to submit
details and click
the information.
5.
On the Receipt screen, click
to check
the upload status of the file.
May 2012
to proceed.
NLIS Database User Guide | Agents and saleyards |
19
Replaced tags (saleyards)
Dead animals
Replaced
tags- LS died on PIC
This transaction allows saleyards to link the old and new device numbers on the database and maintain any lifetime
traceability (LT) status already associated with an animal. Although devices should remain with an animal for life, if they
are lost after attachment to an animal or cannot be scanned electronically, they should be replaced.
Any device statuses associated with the old device will apply to the new one. If you do not have the old device and
do not know its RFID or NLISID number, you cannot submit this transaction and the animal’s LT status will be lost.
Before replacing any devices, saleyards should record a movement into the saleyard for any animals that need their tags
replaced using their old device numbers, and then use this transaction to link the animals’ old devices to their new ones
on the database before recording a movement out of the saleyard for the new tag.
When a Replaced tags transaction is
submitted, the database assigns an R1
status to the old device and links the old
and new device numbers to preserve any
lifetime traceability status. The R1 status
cannot be applied using the Device
status transaction.
Instructions
1.
Log in to the database using your
saleyard account.
2.
Select a livestock type.
3.
Select Replaced tags and click
4.
Choose one of two methods to
submit the data.
The upload a file method allows you to
record replacements for multiple devices.
For more about this method, see File
format examples at the back of this guide.
Type in the details method
Use this method to type or paste in the old
and new device numbers and link the tags
for one animal.
1.
Enter details in the compulsory fields*.
Enter the device number for the old
device in the first field, and the new
one in the second field.
2.
Click
3.
Click
4.
On the Receipt screen, click
to check
the upload status of the file.
to proceed.
to submit the information.
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ERP enquiry
Check ERP PIC status
Regulatory authorities can assign a property status to properties that are associated with the Extended Residue
Program (ERP). For example, the OC status indicates that a property has a chemical residue history.
To prepare for the arrival of livestock, you should check the ERP status of properties. If the results indicate ‘Clear no
test’, you do not need to take precautions and the animals will not need to be tested at slaughter to detect
any chemical residues.
There are two ways to check the ERP status of one or more properties:
Submit an ERP enquiry (results arrive by email as
a comma separated values (CSV) file attachment)
Run an ERP PIC status report (results are
displayed on screen).
Results will only be disclosed if you are authorised to view this information for the PIC you have entered.
To view an example of the result data, refer to the ERP PIC status report.
If the results indicate a risk, properties must manage animals from affected properties to contain the risk.
Instructions
An ERP enquiry can only be submitted
using the upload a file method.
For more about this method, see File
format examples at the back of this guide.
When you are ready to upload the file
to the database:
1.
Select a livestock type.
2.
Select ERP enquiry and click
3.
Click Browse to find the file saved
on your computer.
4.
Choose the file you wish to upload.
5.
Click Open to display the file name.
6.
Click
7.
to submit the file to the
Click
database or click Browse again to
choose a different file.
8.
On the Receipt screen, click
to check
the upload status of the file.
May 2012
to proceed.
NLIS Database User Guide | Agents and saleyards |
21
EU enquiry (saleyards)
Animals that are born on EU-accredited properties automatically have an EU (European Union) status of Y (Yes),
or N (No) on the database.
You can use this transaction to submit a list of RFID or NLISID numbers and find out the EU status of those animals.
The enquiry results are returned to you via email with a CSV file attachment showing the animals’ PIC, device numbers
and EU status.
Instructions
When you are ready to upload the file
to the database:
An EU enquiry can only be submitted using
the upload a file method.
For more about this method, see File
format examples at the back of this guide.
1.
Log in to the database using your
saleyard account.
2.
Select Cattle as your livestock type.
3.
Select EU enquiry and click
4.
Click Browse to find the file saved
on your computer.
5.
Choose the file you wish to upload.
6.
Click Open to display the file name.
7.
Click
8.
to submit the file to the
Click
database or click Browse again to
choose a different file.
9.
On the Receipt screen, click
to check
the upload status of the file.
to proceed.
22 | NLIS Database User Guide | Agents and saleyards
May 2012
Reports
Agents and saleyards must record information on the database to comply with state
regulations relating to biosecurity and traceability.
To retrieve information from the database, you can run various reports. For example,
the Complete beast enquiry report allows you to find RFID and NLISID numbers to
submit transactions.
You can also filter your report results and export data to another file. This information
can help you to manage your business more effectively.
May 2012
NLIS Database User Guide | Agents and saleyards |
23
Reports
Filter report results | Export report data
To run reports not listed on your homepage, click View/generate all reports to see a list of all reports available
for your account type.
The options for saleyards are slightly
different from those for agents (pictured
right), but the process of running a report
is the same.
If you aren’t sure which
report you want, select
a report and click the
information icon to see a
description of that report.
When you want to check an animal’s EU or LT status
Run the Complete beast enquiry report
When you want to check transactions were successful
Run the View my transaction history report
When you want to find information about other properties
Run the Search the PIC register report
When you want a list of devices for an agent PIC
Run the View my current holdings report
When you want a list of devices for a saleyard PIC
Run the View devices on my property report
When you want to check a property’s ERP status
Run the ERP PIC status report
When you want to check a property’s EU status
Run the EU PIC status report
24 | NLIS Database User Guide | Agents and saleyards
May 2012
Complete beast enquiry
Complete BE report
This report allows you to check the EU, LT and any additional statuses that have been assigned to one or more animals.
This information may be useful for preparation of pre-sale catalogues. The report is also helpful if you know the NLISID
numbers of any devices, but need their corresponding RFID numbers, or vice versa.
Instructions
1.
Select a livestock type.
2.
Select View/generate all reports
and click
3.
Select Complete beast enquiry.
4.
Type or paste in a PIC and the NLISID
or RFID numbers and click
Select All to see all items
on one page.
When the results are displayed, if you want to search for specific items,
click Filter by follow steps 1-2 on the filter screen and then click Apply.
May 2012
NLIS Database User Guide | Agents and saleyards |
25
ERP PIC status
Check ERP PIC status
Regulatory authorities can assign a property status to properties that are associated with the Extended Residue
Program (ERP). For example, the OC status indicates that a property has a chemical residue history.
To prepare for the arrival of livestock, you should check the ERP status of properties. If the results indicate
‘Clear no test’, you do not need to take precautions and the animals will not need to be tested at slaughter
to detect any chemical residues.
There are two ways to check the ERP status of one or more properties:
Submit an ERP enquiry (results arrive by email as
a comma separated values (CSV) file attachment)
Run an ERP PIC status report (results are
displayed on screen).
Results will only be disclosed if you are authorised to view this information for the PIC you have entered.
To view an example of the result data, refer to the ERP PIC status report.
If the results indicate a risk, properties must manage animals from affected properties to contain the risk.
Instructions
1.
Select a livestock type.
2.
Select ERP PIC status and click
3.
Type or paste in one or more PICs
and click
26 | NLIS Database User Guide | Agents and saleyards
May 2012
EU PIC status
EU PIC status report
Properties that are accredited under EUCAS automatically have an EU (European Union) status of Y (Yes), or N (No)
on the database. This report allows you to check the EU status for one or more properties.
Instructions
1.
Select a livestock type.
2.
Select EU PIC status and click
3.
Type or paste in one or more PICs
and click
May 2012
NLIS Database User Guide | Agents and saleyards |
27
View my current holdings (agents)
This report allows agents to check the device numbers, Vendor PIC, Saleyard name, NVD/Waybill, Description and Sale
date of all of the livestock associated with a PIC.
The information in this report may help agents to identify animals to be moved off their PIC within the required timeframe.
Instructions
1.
Select a livestock type.
2.
Select View my current holdings
and click
3.
Select a PIC and click
28 | NLIS Database User Guide | Agents and saleyards
May 2012
View devices on my property (saleyards)
Device list reports
This report allows saleyards to obtain the device numbers for animals on a property. You will need this information
to submit transactions. You can choose from eight options for this report.
The information in this report may help saleyards to identify animals to be moved off their PIC within the
required timeframe.
Instructions
1.
Log in to the database using your
saleyard account.
2.
Select a livestock type.
3.
Select View devices on my property
and click
4.
Select a PIC.
5.
Select a report type:
• All devices currently on my PIC
• Devices purchased
• Livestock that have moved onto
my property
• Livestock that have moved off
my property
• All deceased livestock
• Livestock that have died on property
• Livestock slaughtered
• Livestock that have irregular status
6.
Select a date range and click
May 2012
NLIS Database User Guide | Agents and saleyards |
29
Search the PIC register
Search the PIC register
State and Territory authorities maintain their own property registration databases. This information is uploaded to the
NLIS database automatically to create a centralised national PIC register. Use this report to search for contact details
for a specific PIC, or for the PIC associated with a trading name or location.
Disclosure of the PIC register details is governed by the NLIS Terms of Use, but if you are permitted to view certain
PIC register details, the report results will list any properties matching the criteria that you enter.
Instructions
1.
Select a livestock type.
2.
Select View/generate all reports
and click
3.
Select Search the PIC register.
4.
Enter your search criteria in one
or more fields and click
If you know the PIC, enter it
here, to narrow the search.
If that PIC exists on the
database, only one record will
be displayed in the results.
If any PIC records match the
information you enter, they will
be displayed in the results.
To see more information for an
item, click the PIC link.
30 | NLIS Database User Guide | Agents and saleyards
May 2012
View large report results
As some reports contain a lot of data,
they may take a while to process.
If your report is too large to view on screen,
a message will be displayed.
You will be notified by email when the report
is ready to view or you can access any large
report results via the homepage.
When the report is ready to view, click the
link to open the report.
Access via homepage method
1.
Log in to the database.
2.
Select a livestock type.
3.
Select View large report results
and click
4.
Click the link under Report name for
the report you require.
5.
On the File download dialog click either:
Open to view the file
Save to store the file on your computer
so that you can view it later
Cancel if you prefer not to download
the file.
May 2012
NLIS Database User Guide | Agents and saleyards |
31
View my transaction history
Transaction history report | Upload status categories
To check that your transactions were processed successfully, you should run this report after every database session.
There are two ways to do this:
Click the
button on a transaction’s
Receipt screen (see right)
Select this report from the
homepage menu (see below)
Instructions
1.
Select a livestock type.
2.
Select View my transaction history
and click
3.
Select a date range and
click
A Complete status means that your
data has been processed successfully, a
Warning status may not require any action
from you but an Error status usually does.
If you receive an Error status email, click
the transaction’s Upload status link for
more information about the transaction.
If you would like more information
about upload statuses, refer to
the Upload status categories
Tech Tip.
32 | NLIS Database User Guide | Agents and saleyards
May 2012
File format examples
The Upload a file method is useful if you want to record details for many devices, animals or properties, check the
status of many PICs or assign different statuses in the same file. Use Microsoft Excel or Notepad to create and save
the files on your computer before uploading them to the database.
If you are working in Microsoft Windows, to open Microsoft Excel click Start > Programs > Microsoft Office >
Microsoft Office Excel. To open Notepad, click Start > Programs > Accessories > Notepad or Wordpad
(Wordpad performs the same functions as Notepad in this case).
In the Excel file examples below, compulsory fields are shaded black but you don’t need to shade fields or add field
labels. Most of the file examples below show only two rows but there is no limit to the number of rows you can include
in the files you upload to the database.
When creating a Notepad file, separate your
fields with commas (no spaces).
Instructions
When you are ready to upload the file
to the database:
1.
Click Browse to find the file that you
saved on your computer and click
to proceed.
2.
Click
3.
On the Receipt screen, click
to check
the upload status of the file.
to submit the information.
Transaction
Excel – save files in CSV (comma separated values) format. Notepad – save files in TXT (text) format
Device status
Excel: Use columns A-E (or A-F to add a comment). Enter each tag/animal in a separate row. In column C, enter NLS.
In column E, enter OFF if you want to remove a status. In column F, you can type up to 255 characters but only the letters a-z
or A-Z and numbers 0-9.
NLISID/RFID
Date
Program code
Status code
Action
Comment
Notepad: Notepad fields are in the same order as in the Excel file.
ERP enquiry
Excel: Use column A. Enter each PIC for which you want the
ERP status in a separate row. The enquiry results are sent to
you by email.
PIC
Notepad
May 2012
NLIS Database User Guide | Agents and saleyards |
33
File format examples
Transaction
Excel – save files in CSV (comma separated values) format. Notepad – save files in TXT (text) format
EU enquiry
(saleyards)
Excel: Use column A to enter the tag numbers that you would like to enquire about. Use a separate row for each tag number.
NLISID/RFID
Notepad
Livestock
moved into/
out of saleyard
(saleyard)
Excel: Use columns A-F but if there is no NVD/Waybill, column D can be empty. Use a separate row for each animal.
Livestock moved
into saleyard
Saleyard PIC
NLISID/RFID
From PIC
NVD
Date
Always P
Saleyard PIC
NLISID/RFID
To PIC
NVD
Date
Always S
Livestock moved
out of saleyard
Notepad: Notepad fields are in the same order as in the Excel file.
Livestock moved
into saleyard
Livestock moved
out of saleyard
Livestock moved
onto/off my
property (agents)
Excel: Use columns A-E but if there is no NVD/Waybill, column D can be empty. Use a separate row for each animal.
NLISID/RFID
From PIC
To PIC
NVD/Waybill
Date
Notepad: There is no NVD/
Waybill in this example.
Notepad fields are in the same
order as in the Excel file.
Livestock moved
NWA (agents)
Excel: Use columns A-I but if there is no NVD/Waybill, column D can be empty. Use a separate row for each animal. In column
F, enter 1 (Vendor authorisation), 2 (Buyer authorisation) or 3 (Vendor and Buyer/Other). In columns G-H, enter the first and last
name of the person who authorised you to notify the database.
NLISID/RFID
From PIC To PIC
NVD/Waybill Date Auth
(1,2,3) Auth. first name
Auth. last name
Always 1
Notepad: Notepad fields are
in the same order as in the
Excel file.
Replaced tags
(saleyards)
Excel: Use columns A-C to enter the old and new tag numbers and the replacement date. This links the old and new tags on the
database to preserve any lifetime traceability (LT) status.
Old device (NLISID/RFID) New device (NLISID/RFID) Date replaced
Notepad: Notepad fields are
in the same order as in the
Excel file.
34 | NLIS Database User Guide | Agents and saleyards
May 2012
State/Territory NLIS authorities
Australian Capital Territory
South Australia
Department of Territory and Municipal Services
Primary Industries & Regions
of South Australia (PIRSA)
T: (02) 6207 2357
E: [email protected]
New South Wales
Department of Primary Industries
Livestock Health and Pest Authorities (LHPA)
NLIS Helpline: 1300 720 405
Biosecurity SA
T: 1800 654 688
W: www.pir.sa.gov.au
E: [email protected]
Tasmania
W: www.dpi.nsw.gov.au/nlis
Department of Primary Industries,
Parks, Water & Environment
W: www.lhpa.org.au
Biosecurity
E: [email protected]
T: 1300 368 550
Northern Territory
Department of Resources, Animal Health,
Biosecurity & Product Integrity
T: (08) 8999 2030 (Darwin)
(08) 8973 9754 (Katherine)
(08) 8962 4490 (Tenant Creek)
(08) 8951 8125 (Alice Springs)
W: www.nt.gov.au/d/nlis
E: [email protected]
Queensland
Department of Employment, Economic
Development and Innovation (DEEDI)
Biosecurity Queensland
Business Information Centre: 13 25 23
W: www.deedi.qld.gov.au
W: www.dpipwe.tas.gov.au
E: [email protected]
Victoria
Department of Primary Industries
Biosecurity Victoria, Animal Standards Branch
T: 1800 678 779
W: www.dpi.vic.gov.au
E: [email protected]
Western Australia
Department of Agriculture and Food
Livestock Biosecurity
T: (08) 9780 6100
W: www.agric.wa.gov.au
E: [email protected]
E: [email protected]
Designed by O’Kelly & Associates Branding + Design
Printed in Australia by Stonecrop Print Management Services
All information contained in this guide is current as of May 2012,
though subject to change.
May 2012
The devices shown in this guide do not indicate a preference
on the part of NLIS Ltd for these specific devices.
For more information about NLIS-accredited device
manufacturers, please visit www.mla.com.au/Meat-safetyand-traceability/Livestock-identification/NLIS-devices
NLIS Database User Guide | Agents and saleyards
National Livestock Identification System Ltd
Level 1, 165 Walker St, North Sydney NSW 2060
Published May 2012 ©
ABN 34 134 745 038
NLIS Database Helpdesk
LPA Program
1800 654 743 (Option 1)
[email protected]
1800 683 111 (Option 1)
[email protected]
NLIS operates a Database Helpdesk
service from Monday-Friday, 8am6pm (Sydney time). If you require
assistance with the database, please
note your NLIS user ID and Upload
ID (if relevant) before contacting
the Helpdesk.
The Livestock Production Assurance
(LPA) Program is Australia’s on-farm
food safety certification body. LPA’s
food safety standards are associated
with basic on-farm food safety
guidelines, which underpin the food
safety declarations on LPA National
Vendor Declarations (NVDs). LPA
accreditation is linked to Property
Identification Codes (PICs). To use
LPA NVDs, producers must ensure
their PICs are accredited in the
LPA program.
NLIS operates in partnership with the Australian meat and livestock
industries and state and federal governments
Collaborating partners of the database include:
European Union Cattle
Accreditation Scheme
(EUCAS)
1800 305 544
[email protected]
The European Union Cattle
Accreditation Scheme (EUCAS) is a
national animal production scheme
that guarantees full traceability of all
animals through the NLIS database.
It allows Australia to meet the
European Union (EU) market
requirements for beef by segregating
cattle that have never been treated
with hormonal growth promotants
(HGPs) at any time.