PE-course
Project Organised Learning (POL)
Mm 4: Project Management
Master of Science – Introductory Semester (E7 – Intro)
Lecturer:
Lars Peter Jensen
Ass. teacher: Xiangyun Du
1
Project Management
Schedule:
8.15
Role play
9.00
Lecture 1: About projects and
management of people
9.30
Team exercise
10.15
Lecture 2: Management of time
10.45
Group exercise
2
About projects and
management of people
Contents:
• Defining a project
• The project settings and goal
• Code of conduct/team charter
• Exercise: Team health assessment
3
Project
What ?
• A unique task
• Have a lot of complex activities
• Needs several people with different skills
• Have a final goal/objective
• Limited resources (time, money, people)
• Have to deliver a result at a given time:
– As a minimum a written report
4
Project goal and settings
5
Agree on the goal,
or you won’t reach it!
-OR GET ON A
DESERT WALK
6
Be aware of your differences
YOU ARE
STUPID !
WE DON’T KNOW
7
Project Management
Includes :
• Management of people
• Management of time
8
Team charter or
code of conduct
Why ?
• Create common expectations
• Secure clear agreements
What?
• Contract with supervisor
• Group contracts:
– Task strategies
– Process strategies
9
Code of conduct (group contract)
– A tool for managing people
• Expectations and ambitions ?
• Meetings – How often ? – What if somebody is late ?
• Organizing meetings , chairman, referee, use of
blackboard ?
• Division of labor ?
• What kind of response do you give within the group ?
• To what extent will we socialize together, and when ?
10
Contract with supervisor
• DRAFT Contract between project
group XX and supervisor NN
• What I am willing to do (if you want me to)
– Help… Meet… Discuss…. Read….
• What I prefer not to do
– Meet…. Read….
• What I expect of you
– write a memo, send the memo, chair
11
meetings etc.
Group contract – an example
12
Team assessment
How ’well’ is your Team ?
Self and group exercise on
assessment of
Team ”Health Profile”
13
Break
Adams trust building exercise
14
Management of time
Contents:
• Introduction
• Activity diagram
• How long time do we need for a
given activity? - how to make a
qualified guess
• The Gantt chart
• Project monitoring
15
16
17
18
Management of time
Is management of (often unpredictable)
change via
• project planning and
• project monitoring
Project planning – what is it?
• 50 % thinking ahead
• 25 % communication
• 25 % milestones
19
Project Planning
- What does it consist of?
A model of the project, including all activities =
tasks, that together constitute the complete
project
How can the model be used?
• To experiment with, without actually carrying out the
timing and scheduling of activities of the project
• As a yardstick against which to measure progress
and monitor the project
• As a basis for a regular review and update process,
e.g. Plan the remaining part of the project
20
Planning in different levels
• Top level:
– Big tasks, few milestones – gives you overview
• Activity level:
– Where you are right now
– Detailed activity plan with many smaller tasks
– Deadlines
• Daily level:
– What are we going to do today
21
P1 Planning
22
1st Semester 2000 – P0 Project – Group 00792 – TETRA System
P1 Period
Planning
Motor selection
Battery selection
Design of Control
Strategy
No
Weekly report
Simulatio
n
Yes
Module report
Implement the
Strategy
No
Supervisor meeting
Test
Yes
Practical Work
P1 Report
23
P1 Period
Time schedule
Choose motor and
supply
Control Stategy
Design
Programming
the controller and
implement the
strategy
Practical Work and
Documentation
8th. Oct.
15th. Oct
15th. Nov
19th.Dec
24
Control strategy design
2X
2X
Analysing controllers
Modelling the motor
Choose
strategy
Matlab simulation of motor
Matlab simulation of
Control system and motor
No
3X
2X
TOTAL: 10X
OK?
Yes
25
X
How to find X ?
• We need 10 X
• There is 6 members of the group
• There are 15 half project day until finish of activity
What is X then ?
• X = 15/10 [½project day] = 1½ [½project day] ?
• X = (15/10)x6 [½man day] = 9 [½man day]
26
Week 43
Week 44
Week 45
Week 46
Tasks
19
Analysing controllers
2X
Modelling the motor
3X
20/10
21
27/10
28
3/11
4
9
10/11
11
Matlab simulation of motor X
Choose control strategy
2X
Matlab simulation of control
strategy and motor
2X
27
12
Week 43
Week 44
Week 45
Week 46
Tasks
19
Analysing controllers
2X
Modelling the motor
3X
20/10
21
27/10
28
3/11
4
9
10/11
11
Matlab simulation of motor X
Choose control strategy
2X
Matlab simulation of control
strategy and motor
2X
28
12
Week 43
Week 44
Week 45
Week 46
Tasks
19
Analysing controllers
2X
Modelling the motor
3X
20/10
21
27/10
28
3/11
4
9
10/11
11
Matlab simulation of motor X
Choose control strategy
2X
Matlab simulation of control
strategy and motor
2X
29
12
Week 43
Week 44
Week 45
Week 46
Tasks
19
Analysing controllers
2X
Modelling the motor
3X
20/10
21
27/10
28
3/11
4
9
10/11
11
Matlab simulation of motor X
Choose control strategy
2X
Matlab simulation of control
strategy and motor
2X
30
12
Week 43
Week 44
Week 45
Week 46
Tasks
19
Analysing controllers
2X
Modelling the motor
3X
20/10
21
27/10
28
3/11
4
9
10/11
11
Matlab simulation of motor X
Choose control strategy
2X
Matlab simulation of control
strategy and motor
2X
31
12
Week 43
Week 44
Week 45
Week 46
Tasks
19
Analysing controllers
2X
Modelling the motor
3X
20/10
21
27/10
28
3/11
4
9
10/11
11
Matlab simulation of motor X
Choose control strategy
2X
Matlab simulation of control
strategy and motor
2X
32
12
Gannt chart (Timescedule)
33
Project Monitoring
• Why has some activities taken to long time?
• Can we compensate for the delay by working
harder?
• Is it possible to reorganize the work schedule
• If we are to cut out some activities, which one?
What are the consequences of each of these
choices?
34
Exercises in groups:
• Make a code of conduct for your group.
• Review your top level plan.
• Make a detailed plan at the activity level
where you are right now, using post-it’s
to make an activity diagram.
• Plan how to monitor your time
schedule.
35
Code of conduct – questions to ask
Task strategies
•
•
•
•
•
•
•
•
•
•
•
•
•
What is the purpose, process, and timing of meetings?
What does ’on time’ mean?
What is the priority of time?
What are the importance and priority of deadlines?
Is it more important to achieve time deadlines, or to delay for higher quality?
What do we do about missing commitments?
To what extent do roles and responsibilities need to be formalized and
written?
Who needs to attend, when?
What is the role of the leader? Of team members?
How will the task be divided up and the integrated?
What work can be done together or apart?
How will information be passed? To whom? When? Formally or informally?
Within the team or outside?
How, where and when do we make decisions? Consensus, majority rule,
36
compromise?
Code of conduct – questions to ask
Process strategies
• How will we manage relationships – dive right into business versus take
time to socialize?
• To what extent will we socialize together, and when?
• What is trust and how is it earned?
• How formal or informal will we be?
• What language(s) will we use?
• How will differences in language fluency be managed?
• To what extent does participation reflect potential contributions?
• Who dominates?
• Who listens to whom?
• Who talks to whom?
• How are interruptions managed?
• How is conflict managed? Forcing, accommodating, avoiding,
collaborating, compromising?
• How is negotiation viewed? Win/lose, or win/win?
37
• How is feedback provided? Face to face, third party, direct?