your parcel has
been delivered…
…and it’s waiting for you at the City of Kitchener
presented by:
Jeff Ham
Dianne Adams
Yogesh Shah
March 22, 2006
URISA presentation
Property and Ownership
Information Agenda:
• Focus of Presentation:
– Provide an overview and demonstrate cross
departmental processes and the maintenance
tools in place at the City of Kitchener
• Organizational Context – Jeff Ham
• Overview Work Flows – Dianne Adams
• Application Demo – Yogesh Shah
About Kitchener GIS:
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Geographic Area: 135 sq. km.
City Population 190,000
63,500/55,000 Parcels
1100 New parcels/year growth
925 km’s of street networks
93,000 Address points
12 cm Ortho updated every 3 years
8.5 FTE with corporate GIS Section
Supports a combination of Desktop, Intranet
and Internet GIS
• 400+ Enterprise GIS Users
• ESRI ArcGIS, ArcSDE & ArcIMS, Arc Pad
• Orion “OnPoint” Web GIS Environment
Organizational Context:
MAYOR &
COUNCIL
•Communications/Marketing
•Human Resources
•Economic Development
CAO
•Strategic Initiatives
•Administration
•Performance
Measurement/Internal Audit
Development &
Technical Services
Corporate
Services
Information
Technology
GIS & DBA
Community
Services
Financial
Services
Information Technology
Director
Client
Services
Business
Systems and
Services
Database
Administration
and GIS
•Manager
Office
Services
•Lead DBA(IIMS)
•Supervisor GIS
•DBA (Amanda)
•2 GIS
Technologist
•DBA (PeopleSoft)
•DBA (CIS)
•GIS Application
Specialist
•3 GIS
Technicians
•GIS Assistant
Centralized GIS:
•Data Creation
•Data Acquisition
•Data maintenance
of spatial layers,
attributes, and meta
data
•Publish maps
internally and
externally
Overview of Property and
Ownership Systems
• GIS/DBA mapped and developed crossdepartmental processes
• GIS developed application to support
maintenance of parcel fabric
• Together, staff across many departments
have adopted an integrated approach that
ensures an accurate, complete and near
real-time representation of the City's parcel
fabric is always available through the
Enterprise GIS.
Property and Ownership Information Flow:
DTS-Planning:
CS-GIS & DBA:
•Enters all new properties
•Positions parcel spatially
•Address
•Parcel ID Generated
•Legal Description
•Manually links
address/roll/Unit ID if
automated process fails
•Property Type
FS-Revenue:
•populates a-roll number
•Address
•Mailing Address
•Legal Description
•New Customers (Tax, Gas,
Water)
•Property Unit ID generated
•Changes to Customer info
•In CIS
4
AMANDA
1
4
Corporate
DB (SDE)
Infrastructure
Management
System
1
CIS
Property Maintenance Workflow History:
• Land Parcel base is Teranet’s and was
purchased by the Region of Waterloo on behalf
of cities in 1998
• Kitchener decided to maintain own parcel fabric
– no maintenance agreement with Teranet was
signed
• Maintenance process now starts at In-Circulation
planning stage and includes a number of other
maintenance processes
Property Maintenance Workflow:
In-Circulation Plans
Draft Approved Plans
Kitchener_Plans
1. Add Plan to Kitchener Plans
SDE.Plan_Land Boundary
2. Add Plan Boundaries
SDE.Plan_Subdivision_Staging
3. Create Pending Parcels
and add in pending
Property Unit
4. Update Road
Layers
5. Update
Other
Layers
6. Update
Annotation
Layers
SDE.Land_Parcel_Pending
SDE.Property_Unit_Location
SDE.Street_Master
(New Street Name)
SDE.Roadsegment
In-Circulation Ends Here
SDE.ROW_turning_circle, SDE.Park
SDE. ROW_Double_Line_Street, SDE.Trail
Add linework and text to
SDE.Doubleline.dgn
SDE.Roadsegment.dgn
Fire_ROW_Doubleline_text.dgn
7. Print Standard
Products
Update Streetindex.xls
Fire
Training
Maps
Fire Run Cards
Property Maintenance Workflow:
Draft Approved
plan
In-Circulation
plans
Property Maintenance Workflow:
Property Maintenance Workflow:
Building Survey
Property Maintenance Workflow:
Site Plan
Property Maintenance Workflow:
Part 1
Daily
(2-3 Times)
Add Property Units
1. Enter Plan into
Kitchener Plans
Weekly
(Mondays)
Integrity Reports
Reference Plans
(Consents,
Deed Endorsements,
Severances, Part Lot Control
and Road Widenings)
Registered Plans
Kitchener_Plans
2. Create Plan
Boundary in SDE
Boundary Layers
SDE.Plan_Reference
_Boundary
SDE.Easement
SDE.Plan_Land Boundary
SDE.Plan Subdivision_Staging
(Only if Stages exist)
3. Delete Pending
Parcels
4. Create
or Modify Parcels
SDE.Plan_Parcel_Pending
*Need paperwork (PLC or Consent)
before adding Reference Plan
into Land Parcel
SDE.Land_Parcel
Condo Plans
Property Maintenance Workflow:
Stage 3: Subdivision, Condo and Reference Plan
Maintenance
Part 2
5, Add or Verify
Addresses
SDE.Property_Unit_Location
Print Canada Post Maps
SDE.ROW_Double_Line_Street
6. Change Proposed
Roads to Active
Roadsegment.dgn
7 Update Proposed
Parks, Trails and
add Control
Monuments
Fire_ROW_DoubleLine_Text.dgn
SDE.Benchmark
Print Benchmark Sheets
SDE.Trailsegment
_Community
Doubleline.dgn
SDE.Park
SDE.Driveways
Property Maintenance Workflow:
Applications
• Land Parcel maintenance
• Property Unit / Address / Roll
Number placement
• Street Network maintenance
Land Parcel Maintenance
Property Units/Address/Roll No
Street Network
???-Questions
Thank You