This is How We Roll:
The SSRROLL Process and Scalable Mods
Georgia Summit 2011
Nicole de Vries and Rick Tew
Roll of Thoughts
g
on SSRROLL
Definition
Motives and Goals
Steps
Trouble Spots
Solutions
Consequences
Discussion
Definition
SSRROLL
• A banner job that copies
one term
off section
t
ti data
d t
to another term.
• 42 parameters
Motives for Using
g SSRROLL
Standardize
Reduce data
entry errors
Reuse of
previously created
sections
• Scheduling
• Coding
Reduce
R
d
M
Man
Hours Spent on
• Scheduling
• Data Entry
Steps
p
• Set up POTs
• Not some,
on purpose
SOATERM
Run
SSRROLL
• Catalog
Changes
• Functional
Changes
Clean up
Data
Schedule
Review
St
Steps
off SSRROLL
Common to roll one like
term to the next
One created for each
semester
t type
t
1-3
New Year Term
Old Year Term
New Year Term
5
Yes… for now!
7
+&-
St
Steps
off SSRROLL
10-11
SSADETL
Yes…for now!
12
SSATEXT
13 16 19
13-16,
SSARRES
+&-
Yes...for now!
22
SSAPREQ
Yes…for now!
24
Learning
Communities
Ours change
St
Steps
off SSRROLL
26-27
SSARRES
Yes…for now!
Registration
Restrictions
Fees
Degree
Attributes
Prereqs
Days and times the same
but some rooms optimized
Mass of autogenerated or
groups off sections
ti
need
d
deletion
How to ensure all sections
are reviewed?
Solutions
Course Level Changes Lost
• Simple (scalable) SQL scripts to:
• Delete Section level data
• Insert data from Course to section level
Functional Concerns
• Delete some buildings and rooms
• Delete
D l t groups off sections
ti
using
i
sb_section.p_delete API
• Set all Print Indicator to Null
Consequences
q
Functional Changes
Sections rolled
early gives
people
framework
Section
Path of least
changes report resistance taken
developed to on changes and
ease review
deletions
Reduction in man hours for
• Section data entry personnel
• Schedulers/ Program Coordinators
D t managers
• Data
Consequences
q
- Timelined
Published to the Web for final review and finalization
Remaining Optimized
Data Checked
Checked- ADM and Coding errors corrected
Unmarked sections deleted
Changes
g made and sections checked off by
y SDE p
personnel
Changes marked by Program Coordinators
Schedule roll & Data corrected
Work Smarter
N tH
Not
Harder
d
•
•
Many paths to the top of the mountain, but
the view remains the same
The destination is less important than the
journey
Consequences
The Roll Process Will
• Give flexibility for people to
start from reuse or scratch
• Require some training to
SDE personnel and program
coordinators
• Pay its way
Discussion
Office of the Provost and Vice President for Academic Affairs &
University Information and Technology Services
Fall 2011