APPLICATION FOR STUDY BREAK
Date for arrival:
Personal data
Surname and first name
Personal ID number
Street address
Postcode and town
Telephone - home
Telephone - mobile
E-mail address
Study programme
Study programme
Last entered on programme term
Study break
I am applying for a study break from
at
st
I am planning to resume my studies:
at
st
Start date for the study break:
Reason for application for study break (reasons shall be verified by testimonial)
Own illness
Parental leave
National service or civilian service
Student course assignment
Other reason:
Prior to resuming studies the application/notification shall be made in writing on the form
Applicaton to resume studies following study break. The application shall be sent to the
study adviser by no later than 15 May before the autumn term (15 April for students on the
medical programme) and no later than 15 November before the spring term.
Students who are in receipt of a study grant and who take a break in their studies must notify
the Swedish National Board of Student Aid (CSN) about changes in their study situation.
Signature
Date and signature
The application is to be sent to the programme student adviser.
The address can be found on the programme’s website.
Postal address
171 77 Stockholm
Telephone
08-524 800 00
Web
www.ki.se
Organisation number
202100-2973
FACT SHEET
Study break
If special reasons exist, a university may decide in individual cases that a student who has enrolled for
undergraduate university education may continue their studies following a break. The provisions on study breaks
can be found in the Higher Education Ordinance (1993:100) chapter 7, §§ 33. A study break is an interruption in
studies which has been notified to the university by the student.
Study break with a guaranteed place
In order to be granted a study break with a guaranteed place, you must have special reasons for the break in
studies. Such reasons include social, medical or other special circumstances, such as childcare, military service,
civil defence service or student’s union positions (SFS 1999:1, §§3-4). The reasons must be verified by a
certificate. A guaranteed place means that you may continue your studies after the study break. A guaranteed
place only applies for the period to which the decision relates.
Leave from studies without a guaranteed place
You can choose to take leave from studies for reasons other than those given above, e.g. for research, other
studies or work. Following any such leave, you may continue your studies if there are sufficient places and in
order of priority as determined by each programme.
Applying for study break
Applications should be made in writing using the application form Application for study break. It is
recommended that you contact the student adviser for the programme before applying for a study break. You
should submit your application no later than 15 May (15 April for the medical programme) ahead of the
autumn term and no later than 15 November ahead of the spring term.
Application/notification of resumption of studies
In order to resume your studies, you need to give notice or apply to do so. This should be done in writing using
the form Application/notification to resume studies following study break. You should submit your
notification/application to the programme student adviser no later than 15 May (15 April for the medical
programme) ahead of the autumn term and no later than 15 November ahead of the spring term. Late
applications may affect the possibility of obtaining a place on the programme following a study break.
You should give notice of resuming studies even if you have been guaranteed a place. If you give notice of
resuming studies after the guaranteed place period has ended, you will lose your guaranteed place and you
may continue your studies only if there are sufficient places. If you wish to continue your study break after the
period granted, you must submit a new application for study break.
Failure to apply for study break will be regarded as cessation of studies
If you take a study break without giving written notice of this or if, following a study break, you fail to give
notice/apply to resume your studies, this will be regarded as cessation of studies. Resumption of studies can
then only be permitted if there are sufficient places on the programme and in the applicable order of priority.
Independent courses
If you are studying an independent course, you can only be granted a study break if there is an agreed time
for when the course will be given again. If it is not certain when or if the course will be given again, a study
break cannot be granted.
Appeals
In accordance with the Higher Education Ordinance chapter 12, § 2, you may appeal rejected applications to
continue your studies following a study break to the Board of Appeals for Higher Education. Appeals should be
made to the Board in writing. When making an appeal, you should state which decision you are appealing,
who took the decision, the desired change and the reasons for this. The written appeal should be received by
the registrar, Karolinska Institutet, 171 77 Stockholm, within three weeks of the date when you were notified of
the decision. In the event of an appeal, Karolinska Institutet (KI) may either change its decision in the
applicant’s favour or adhere to its previous decision. If KI adheres to its decision, KI will refer the matter to the
Board of Appeals for Higher Education, together with a statement.
Postal address
171 77 Stockholm
Telephone
08-524 800 00
Web
www.ki.se
Organisation number
202100-2973