Mini Grant
Mandatory Session
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Mini Grant
Mandatory Session
General Information
• Cynthia Sodari, Executive Director
• Location : 1114 Yuba St., Ste 147, Marysville
• Hours: Monday – Friday 8:00 – 5:00
• Phone Number: (530) 749-4877
• Meetings are 4th Thursday every month
• Website: first5yuba.org
• Social Media: facebook.com/first5yuba
• E-mail: [email protected]
YUBA COUNTY ONE STOP
Mini Grant
Mandatory Session
Overview of Session
• First 5 Background
• First 5 in Yuba County
• Purpose of Mini Grant
• Completing the Application Packet
• Funding Process and Scoring Matrix
• What to Expect if Awarded
• Question & Answers
Why the first 5 years?
First 5 Background
50¢ tax
20% State
80% to Counties
58 commissions invested over
$460 million to improve the lives of
836,775 California children*
* 2011/12
First 5 in Yuba County
First 5 Yuba Commission
1. Scotia Holmes-Sanchez, Yuba County Office of Education Superintendent
2. Andy Vasquez, Yuba County Supervisor
3. Jim Arnold, Yuba County Chief Probation Officer
4. Pam Morasch, Deputy Director Yuba County Health and Human Services
5. Joginder Sekhon, Retired Yuba City Unified School District
6. Sally Sokoloski, Retired YCOE Assistant Superintendant
7. Melinda Staples, Foothills Community Member/Mother
First 5 in Yuba County
First 5 Yuba Strategic Plan
There are specific components consistent with
all Commissions, however it is a guiding
blueprint for each County Commission.
• Mandated Priority Areas
• Goals and Strategies
• Measurable Outcomes – Project Specific
The Strategic Plan is reviewed annually
and community input is essential
First 5 in Yuba County
Active Grantees
Major Grants
Mini Grants
Bring Me A Book
Beale Air Force Base Child Development
Butchie’s Pool
Bridges to Housing
Camptonville Community Partnership
Butchie’s Pool
Family Soup
E Center Head Start
Harmony Health Family Resource Center
Fusion Early Learning
Marysville Joint Unified School District
Loma Rica Community Hall
The Salvation Army
Pathways
Yuba County Health Department
Sutter Health
Yuba County Library
Wee R’ Crusaders Preschool
Yuba County Office of Education
Yuba County Office of Education
Yuba County Recreation Department
Yuba Environmental Science Charter Academy
Yuba Feather Community Services Recreation Committee
Yuba-Sutter Gleaners
Yuba -Sutter Child Care Planning Council
Yuba Sutter Veterans Stand Down
Mini Grant Overview
Purpose of Mini Grants
• An opportunity to involve community members to build upon existing
community resources consistent with the Commission’s Strategic
Plan.
• Fund projects benefiting pregnant women, children prenatal through
age five and their families in Yuba County.
• A total of $30,000 for fiscal year 2015-16 has been allocated to mini
grant projects, $5,000 is the maximum allowed for individual projects.
• Individuals, groups, public funded agencies, faith-based, non-profit
and for-profit organizations are all eligible to apply.
Application Packet
Sections
• Page 7:
Application
• Page 8:
Project Narrative, max 3 pgs
• Page 9:
Budget Form & Justification
• Page 10:
Insurance Requirements & Non-Discrimination Statement
• Page 11:
Mini Grant Agreement
• Attachments: Miscellaneous Information Referenced in Narrative
Submitting your
Application
Deadline and Checklist
 Complete and sign the mini grant application
 Project narrative sections are identified
 Totals on the budget request form are accurate
 Cleary state and explain the proposed budget
 Be familiar with the step you’ll need to take to comply
with the insurance requirements if you are awarded
 Indicate whether or not a vehicle will be used
 Sign the nondiscrimination statement
 Complete and sign the mini grant agreement
 Submit one (1) original and seven (7) copies
MAR
31
DEADLINE at 5:00 PM
Funding Process
What Next?
1. In early April, applications will be reviewed by the Application Review
Committee and selected applications will then be referred to the
Commission.
2. Each Commissioner will read and score all referred applications.
3. Commission staff will calculate the average score for each applicant
and present the average scores to the Commission on Thursday, April
23rd at 3:30 p.m. The Commission will review the scores and approve
what applications to fund and the amount to fund.
4. If the total amount of complete applications received is more than the
allocation amount for mini grant funds, the Commission can vote to
increase the amount or consider the recommendation provided by the
Application Review Committee to provide partial funding or no funding
to low scoring applicants.
5. Applicants will be notified of Commission decisions by May 1st .
APRIL
23
APPROVAL
Scoring Matrix
Evaluation Scale
•
Projects will be evaluated and graded on a 100-point scale, with a value
scale applied to the information provided
•
Value Scale: 7-10 points for clear descriptions
4-6 points for mostly clear descriptions
0-3 points for no defined or unrealistic descriptions
Evaluation Areas
1. Agency Readiness
5. Project Results
2. Proposal Description
6. Performance Measures
3. Proposal Goal and Need *
7. Budget and Narrative
4. Agency Leverage *
8. Overall Quality & Other
Considerations
*Points Doubled
What to Expect if your
Project is Awarded
Responsibilities of Awarded Grantees
Timeframe: Grantees will have approximately a year to complete the project. The
term of this mini grant funding is for fiscal year 2015 to 2016 and the
project must be complete by end of the fiscal year.
Contract: Authorized signature of the terms of the agreement is a legal contract.
To fully execute the agreement grantees must submit the certificate of
insurance and endorsement page.
Budget: Upon contract execution 75% of approved mini grant award will be
issued. Mini grant funds will not be used to replace or supplant funding
from other sources. Keep careful records, including receipts to
document expenses that are in accordance with the approved
application narrative and budget.
What to Expect if your
Project is Awarded (cont.)
Responsibilities of Awarded Grantees
Delivery: Participate fully in Commission evaluation efforts and site visits
applicable to the mini grant. Add the statement, “IN PARTNERSHIP
WITH FIRST 5 YUBA” and include the First 5 Yuba logo to any materials
written, publicized, produced or distributed by the approved project.
Compliance: Submit the Final Report by Thursday, June 30, 2016. The Final Report
must include the following:
 An invoice with receipts that reconcile the original 75%
received or a check of any mini grant funds not expended *
JUN
30
FINAL REPORT
 An invoice with receipts that reconcile the remaining 25%
 A post evaluation survey
* After the reconciliation of the original 75% received, the balance of 25% will be paid to the organization/group
upon receipt, review and approval of final report and all expenditure backup documentation. Final payment amount
will not exceed the 25% balance or the amount actually expended for the project.
Questions
www.first5yuba.org
Thank you!