The Round 11 HSS Proposal: what do
we need to complete on the
application forms?
12th September 2011
HSS Proposal Development Task
Team (PDTT)
Background
• Global Fund overseen by a Country
Coordinating Mechanism (CCM)
• Currently have AIDS, TB, Malaria and HSS
grants
• CCM decided to apply for Round 11 for AIDS
• MOH requested to apply for HSS grant, for
cross cutting issues
• Round 11 proposal development for 2 grants
is guided by a Proposal Development Team
(PDT) – subcommittee under CCM
2
An overview of the application
components
HSS Proposal
Form
HSS Proposal
Form
HSS Proposal
Form
Part A
Part B
Part C
Sections 1-2
of CCM
Proposal
Form
3
A close-up look at each form
HSS Proposal Form
Part A
HSS Proposal Form
Part B
HSS Proposal Form
Part C
CCM Proposal Form
Sections 1-2
4
HSS Proposal Form, Part A is mostly
administrative
Includes just three short parts
HSS Proposal Form
Part A
HSS Proposal Form
Part B
HSS Proposal Form
Part C
CCM Proposal Form
Sections 1-2
5
HSS Proposal Form, Part B concerns eligibility
Sections 1.1-1.6
Basic requirements
We don’t have to complete
Section 2 on CCM eligibility
Section 1.7
Details on counterpart financing
“If CCM eligibility questions have
already been answered in the Round
11 form, applicants do not have to
fill out the sections below again.”
“Describe how contributions from various
sources of funds were estimated, including
reference to…”
HSS Proposal Form
Part A
HSS Proposal Form
Part B
HSS Proposal Form
Part C
CCM Proposal Form
Sections 1-2
6
HSS Proposal Form, Part C is crucial
1. Proposal
development
process
2. National
health
system
context
3. HSS
objectives
4. M&E
5. Gap
analysis,
budget &
workplan
6. Implementation
& oversight
7. Risks &
unintended
consequences
1.1
Summary of
the process
1.2
Summary of
decisionmaking
processes
2.1
Status quo
of the
health
system
2.2
National
strategies
2.3
HSS
strategies
2.4
Constraints
2.5
Current HSS
efforts
3.1
Key
objectives
3.2
Description
of activities
3.3
Logframe
3.4
Evidence
base
3.5
Main beneficiaries
4.1
National
M&E
framework
4.2
M&E
arrangements in
proposal
5.1
Work plan
& budget
5.2
Financial
gap analysis
5.3
Supporting
information
to explain
budget
6.1
Lead implementers
6.2
Coordination
6.3
Sub-implementers
6.4
Explanation
6.5
Tech.
Assistance
6.6
Fin. Mgmt.
6.7
Oversight
7. 1
Risks
7.2
Unintended
consequences
HSS Proposal Form
Part A
HSS Proposal Form
Part B
HSS Proposal Form
Part C
CCM Proposal Form
Sections 1-2
7
CCM Proposal Form
Sections 1-2
1. Applicant info and funding summary
2. CCM requirements for eligibility
2.1 - Evidence of stakeholder engagement in solicitation, review and
proposal development
2.2 - Evidence of transparent PR selection process
2.3 - Explanation for not using dual-track financing
2.4 - Implementation oversight plans
2.5 - Inclusion of people living with the disease and representative
NGO figures
2.6 - Managing conflicts of interest
2.7 - Proposal endorsement by all members
HSS Proposal Form
Part A
HSS Proposal Form
Part B
HSS Proposal Form
Part C
CCM Proposal Form
Sections 1-2
8
How will we complete this proposal?
HSS Proposal
Form
Part A
Basic information
•Applicant
Information and
support requested
•Contact details
HSS Proposal
Form
Part B
HSS Proposal
Form
Part C
CCM Proposal
Form
Sections 1-2
Eligibility
Proposal details
To be completed by
CMM, once for all
Round 11 proposals
•Eligibility
requirements
•Counterpart
financing
requirements
•Proposal executive
summary
These are the
most important
sections
•Proposal
development
process
•National health
system context
•HSS objectives
•M & E
•Gap analysis,
budget & workplan
•Implementation
arrangements,
capacities &
oversight
•Risks, unintended
consequences
•Applicant info and
funding summary
•CCM requirements
for eligibility
9
The PDTT is composed of three groups
Stakeholder
Team
Executive
Team
Core Team
• 60+ members
• Makes key strategic decisions
• Validates products of the proposal
development process
• Incorporates ideas from different
stakeholder groups
• 37 members
• Makes policy decisions at frequent
intervals on crucial proposal
components, in consultation with the
office of the Principal Secretary and the
Director of Health Services
• 11 members
• Plans logistics
• Writes drafts
10
Core Team Members
1.
Rejoice Nkambule – Deputy Director of Health Service, Swaziland
Ministry of Health
2. Mavis Nxumalo – Deputy Chief Nursing Officer, Ministry of Health
3. Gcinile Buthelezi – Co-ordinator, Swaziland MoH / CDC Cooperative Agreement
4. Kefas Samson – World Health Organization Swaziland
5. Appolo Maphalala – Swaziland Ministry of Health
6. Khosi Mthethwa – World Health Organization Swaziland
7. Danicia Phiri – Strategic Information Department
8. Sbongile Mndzebele – Monitoring & Evaluation
9. Eric Leventhal – Global Fund Technical Advisor, Clinton Health
Access Initiative
10. Sifiso Mavuso - Planning Unit
11. Lindiwe Mkhatshwa – University Research Council
11
Executive Team Members
1. All 11 core team members
2. PR - Alfred Mndzebele
3. CMS - Fortunate Fakudze
4. RHM - Thandi Mndzebele
5. SANU - Winnie Nhlengethwa
6. MSH – Kidwell Matshotyana
7. ICAP - Joris Vandelanotte
8. PSI - Babazile Dlamini
9. MSF - Aymeric Peguillan
10. Lab – Sindi Dlamini
11. Private sector - Mark Mills
12. HR Department - Mrs Constance
Vilakati
13. Alson Kunene—Senior Health
Administrator
14. Muzi Dlamini—Wellness Centre
15. CHAI – Alison End
16. EPI - Philile Shabangu
17. EGPAF - Mohammed Mahdi
18. SRH - Phumzile Mabuza
19. SINAN - Percy Chipepera
20. TB - Themba Dlamini
21. Malaria - Simon Kunene
22. Bonakele Hlatshwako –National Public
Health Matron
23. Zandile Mnisi - Prison Health, SNAP
24. Dr Sam Haumba – URC
25. Marjorie Mavuso – UNFPA
26. Danisile Vilakati - SNNC
12
Stakeholder Team Members
• We will use the Sector-Wide Approach (SWAP)
group as the basis for the Stakeholder Team
• All Core Team and Executive Team members
will be included
13
Detailed Timeline Part 1
Application component
Due date
C2: National health system
context
5 Sep
C3.1: HSS objectives
16 Sep
C5.2: Financial gap analysis
19 Sep
Consolidate objectives with Rd 8
26 Sep
C3.2: Activities & implementers
3 Oct
C3.4: Evidence base
3 Oct
C3.5: Main beneficiaries
3 Oct
C3.3: Logframe
10 Oct
C6: Implementation
arrangements, capacities &
oversight
10 Oct
Sub-components, if any
2.1 - Status quo of the health system
2.2 - National strategies
2.3 - HSS strategies
2.4 - Constraints
2.5 - Current HSS efforts
Only 1st step - determine existing funding
Decide on implementers
6.1 - Lead implementers
6.2 - Coordination
6.3 - Sub-implementers
6.4 - Explanation
6.5 - Tech. Assistance
6.6 - Fin. Mgmt.
6.7 - Oversight
14
Detailed Timeline Part 2 – we can finish a
draft of the proposal by 31 October
Application component
Due date
Sub-components, if any
C5.1: Workplan
17 Oct
C5.1 & C5.3: Budget and
Explanation
17 Oct
5.1 - Budget
5.3 - Supporting info explaining budget
C5.2: Financial gap analysis
24 Oct
2nd step – determine financial need gap
C4: M & E
24 Oct
4.1 – National M&E framework
4.2 - M&E arrangements in proposal
C7: Risks, unintended
consequences
24 Oct
C1: Proposal development
process
31 Oct
HSS Proposal Part B
31 Oct
•Eligibility requirements
•Counterpart financing requirements
HSS Proposal Part A
31 Oct
•Applicant Information & support requested
•Contact details
•Proposal executive summary
CCM Proposal Form Sec. 1-2
31 Oct
•Applicant info and funding summary
•CCM requirements for eligibility
15
Meeting schedule
Stakeholder
Team
Executive
Team
Core Team
Meeting date
Purpose
16 Sep
Qualitative gap analysis to define goal & 3-4
objectives for proposal
12 Oct
Review of activities and implementers
9 Nov
Presentation of proposal before submission to
CCM
12 Sep
Preparation for Stakeholder Team gap analysis
7 Oct
Review of activities & implementers
19 Oct
Review of budget & workplan
2 Nov
Review of HSS Part C draft
Every Monday at
2:30 pm
Plan logistics and write drafts
16