Agenda Item 4 (1)
Three Rivers Local Strategic Partnership Performance Reward Grant Expenditure
Agreement Form for Commissioned Project Work
Contents
Introduction ...................................................................................................................................... 2
Three Rivers LSP PRG Commissioned Work Agreement Form 2009/10 & 2010/11 ...................... 3
Equality Impact Assessment ........................................................................................................... 14
Full Equalities Impact Assessment ................................................................................................. 16
Introduction
In order to be considered for Three Rivers Local Strategic Partnership Performance Reward Grant funding you must complete this agreement
form and return it to Karl Stonebank, Local Strategic Partnerships Project Officer by post at the following address; Community Partnerships,
Three Rivers District Council, Northway, Rickmansworth, Herts, WD3 1RL. You can also e-mail the form to [email protected].
Once the LSP Project Officer has received a completed form they will then assess the project. Part of this assessment includes scoring the
project against set criteria. When a project meets the criteria the LSP Projects Officer will then recommend a project as ‘Commissioning-ready’
at the next LSP Board meeting. The LSP Board can then agree to ‘release’ or ‘ring-fence’ funding for the project. Please be aware that the
LSP Board meets 4 times a year.
You will be sent comprehensive Guidance Notes that you will help you complete the agreement form. This also contains the scoring criteria
that each project will be assessed against.
The LSP Projects Officer will offer to meet with you to assist in completing the agreement form. You can contact the LSP Projects Officer to
discuss the agreement form by telephone on 01923 727348 or via e-mail at [email protected].
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Three Rivers LSP PRG Commissioned Work Agreement Form 2009/10 & 2010/11
Contacts
Name of Project
Community Outreach
Name of lead person
Kathe Clark, Volunteer Centre Manager
Name and address of lead organisation
Three Rivers Centre for Voluntary Service
Basing House, High Street, Rickmansworth
Herts WD3 1HP
Telephone Number
Fax Number
Email Address
Total Cost of Project
 Revenue cost
 Capital cost
01923 711174
n/a
[email protected]
Total Cost of Project of £28584
 Revenue Cost of £28584
 Capital Cost of £0
Start and completion date of project
Start: January 2010
Completion: December 2011
Director’s Name
Signature
Jeanette Harley
Date
Supporting partnership for project:
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Poverty Action Group
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Section 1 – Project Description
1.1 Give a brief overview of the The CVS will employ a project worker who would be responsible for Identifying new volunteering
project and describe what it will opportunities within our member organisations and Identifying and recruiting new organisations
achieve
to become members and register their volunteering opportunities.
The focus will be on enabling unemployed people to take up volunteering as this could reduce
the chances of mental health problems occurring as it is a well proven fact that loss of
employment often leads to depression and anxiety.
The worker would have a preventative rather than reactive approach with regard to mental
health and all its implications.
Increased capacity to identify new volunteering opportunities and recruit new organisations to register
volunteering opportunities. To provide assisted volunteering to vulnerable groups including those with
learning difficulties and mental health problems.
1.2 List all partner agencies involved Three Rivers Centre for Voluntary Service (CVS) is the only organisation involved.
in the project, and the number of
staff / volunteers from each of them.
1.3 Please provide a breakdown of
the revenue costs requested in the
project:
a) Employees
b) Transport
c) Premises
d) Supplies and services
e) Other
2009-2010 (Jan 10 to Mar 10)
2010-2011
a)
Salary
NI
Pension
Training
Supervision
b)
a)
Salary
NI
Pension
Training
Supervision
b)
Travel
c)
Overheads
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2500 (actual)
320
150
75
125
75
Travel
c)
Overheads
200
4
2011-onwards (Apr 11 to Dec 11)
a)
10188 (actual)
1304
600
300
500
300
800
Salary
NI
Pension
Training
Supervision
b)
Travel
c)
Overheads
7688 (actual)
984
450
225
375
225
600
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e) Recruitment
Total costs for Year
1.4 Please detail the revenue
contribution from each project
partner. Where contributions cannot
be quantified in budget, they should
be listed as in kind.
a) Employees
b) Transport
c) Premises
d) Supplies and services
e) Other
600
£4045
Total costs for Year
£13,992
Total costs for Year
£10,547
2009-2010 (Jan 09 to Mar 10)
2010-2011
2011-onwards (Apr 11 to Dec 11)
a)
a)
a)
b)
b)
b)
c)
c)
c)
d)
d)
d)
e)
e)
e)
Total costs for Year
£0
Total costs for Year
£0
Total costs for Year
£0
1.5 Please details the capital costs 2009-2010
requested in the project. Separate
costs should be included for each £0
capital
item.
2010-2011
2011-onwards
£0
£0
1.6 Please
contribution
partners.
2010-2011
2011-onwards
Use of Company Laptop
£75
Use of Company Laptop
£75
detail the
of
each
capital 2009-2010
project
Use of Company Laptop
£75
1.7 Please describe the key In addition the resources detailed in 1.3 Three Rivers CVS will be contributing their expertise and
contribution to the project, by each knowledge base to the project. Other staff of the CVS will work with the project worker and share their
project partner.
skills and knowledge. The project worker will visit a large number of local third sector organisation in an
attempt to recruit them and thus create new volunteering opportunities.
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1.8 What are the project’s key November & December 2009 – Recruitment & Selection of the worker.
milestones?
January 2010 – To have the worker in post.
By December 2010
-
to have contacted and worked with 50 existing organisations in the first year.
-
to increase membership of new organisations in the first year (this would be dependent on how
many we identify in the locality).
-
to increase the number of new volunteering opportunities by at least 50 in the first year
January 2011 – Review and evaluation of progress to date. Set appropriate targets for year 2.
1.9 What are the outputs of the
project? How will you measure
them?

To have contacted and worked with 50 existing organisations in the first year

To increase membership of new organisations in the first year (this would be dependent on how
many we identify in the locality) note: we are reluctant to put a target against this as there may
be organisations that are cutting back or going under during the current recession.

To increase the number of new volunteering opportunities by at least 50 in the first year
1.10 What is the overall outcome of For there to be increased capacity in the voluntary sector in the Three Rivers district. To increase the
the project?
opportunities for learning / integration for vulnerable groups including those with mental health problems
and additional needs.
1.11 How will you measure and By measuring the outputs of the project and closely monitoring the outputs by meeting regularly with the
evaluate the outcome of the project? post holder and encouraging them to provide quarterly monitoring of progress.
1.12 Who is the project targeted at?
Please describe them by geography,
demographic or socio-economic
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


Long-term or recently unemployed people.
Those young people Not in Education Employment or Training (NEETs)
Current Member Organisations of Three Rivers CVS
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grouping.
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Third Sector Organisations that operate within the Three Rivers District that are currently not
members of Three Rivers CVS.
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Section 2: Risk Management
Likelihood
The LSP has adopted the Three Rivers District Council risk management strategy which can be found on the internet at
http://www.threerivers.gov.uk/Default.aspx/Web/CouncilPoliciesPlans
Risks identified as part of the proposed project are scored and assessed using the following matrix:
A
B
C
D
E
F
I
II
a1 b1 c1
III
Impact
Impact if risk occurred
V = Catastrophic
IV = Critical
III = Significant
II = Marginal
I = Negligible
IV
V
Likelihood of risk occurring
A = >98%
B = 75% - 97%
C = 50% - 74%
D = 25% - 49%
E = 3% - 24%
F = <2%
The LSP has determined its aversion to risk and is prepared to tolerate risks where the combination of impact and likelihood are
plotted in the shaded area of the matrix. For risks that sit outside the shaded area the LSP require that a plan be developed to
demonstrate what control measures you will implement to manage these risks.
2.1 List the risks that are associated with the project.
a) Financial
Description of Risk
a1
Three Rivers LSP does not receive its funding from Central Government as is expected and we
lose year 2 funding for the project.
Control
Measure
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Impact
III
Likelihood
F
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b) Staffing
b1
Control
Measure
Description of Risk
Either we are not successful in recruiting or the post holder leaves within a few months.
Impact
III
Likelihood
F
Impact
III
Likelihood
F
Impact
Likelihood
We will keep unsuccessful but strong candidates on record.
c) Health and safety
c1
Control
Measure
Description of Risk
The post holder will be a lone worker going to visit third sector organisations and they may come to
harm or cause harm or danger to others.
We have a training and policy in place for lone workers. We also ask that lone workers submit
timesheets so their location is known to others. We also ensure that staff undergo a Criminal
Records Bureau check.
d) Other
Description of Risk
d1
Control
Measure
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Section 3: Community Strategy Priorities
3.1 How will the project support the following priorities of the Three Rivers Community Strategy?
a. Reducing anti-social behaviour,
crime and the fear of crime
b. Reducing health inequalities
c. Reducing income deprivation /
poverty
d. Reducing inequalities in access
to services
e. Reducing inequalities in
employment and prosperity
By seeking to address mental health issues associated with unemployment and low self esteem.
There is much evidence available for these links.
 Unemployed people are more likely to have a potential psychological illness (30%) than those
who are either economically inactive (25%) or employed (16%). Possible interventions to
improve the mental health and well-being of people include volunteering.
http://www.dhsspsni.gov.uk/mentalhealthunemployment.pdf
 On 28 April 2009 Minister of State Phil Hope MP spoke of the “clear links between
unemployment and poor mental health and well being” and the government’s strategy to
tackle the problem. http://tinyurl.com/madef9
 Volunteering England has also conducted research into the benefits of volunteering on the
unemployed and on those with mental health problems. http://tinyurl.com/ncu594

By increasing the number of development and learning opportunities we hope to keep people
employable and thus have the potential to at least maintain their income levels.
 By providing development and learning opportunities we hope to keep people employable and
thus have the potential to at least maintain their income levels.
 By encouraging more organisations to join the CVS and benefit from our support and
signposting we hope to help organisations survive the current recession and provide more
employment opportunities in future.
f.
Improving the environment
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Section 4: Sustainability
4.1 Please explain how the proposed project will be sustainable?
a. What match funding has been
identified for the project? Where has
this come from? And which partners
are delivering with this match
funding?
None
b. What are the long term benefits of
the project – beyond the life of the
PRG funding?

c. If Capital funding is being
requested, how will you meet the
ongoing revenue costs of
maintaining the capital investment?
d. If Revenue funding is being
requested, what will happen at the
end of the PRG funding period?
What alternative sources of revenue
funding have you identified?
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
Increased capacity for the voluntary sector – more organisations sustained and more
volunteering opportunities created.
Better mental health outcomes for volunteers
None

After year 1 of the project and as progress is monitored and new potential aims identified we
will seek appropriate funding.
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Section 5: Priority Areas
5.1 How will the project be delivered to meet the needs of residents in each of the following priority areas?
a. Northwick
The project worker will be asked to focus on these areas as priorities – but not exclusively as we
have identified areas of isolation and social deprivation within some rural and well-off communities
within the Three Rivers district.
They will carry out a mapping exercise with this area of potential third sector organisations that could
benefit from joining the CVS. This is likely to lead to increased volunteer opportunities in this area.
Unemployment levels are likely to be higher in these areas.
b. Hayling
As above
c. Maple Cross
As above
d. Mill End
As above
e. Abbots Langley
As above
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Section 6: Innovation
6.1 Please evidence how the project will be innovative
a. How are the core costs of each Three Rivers CVS is core funded by the Big Lottery with some other fundraising.
project partner being met?
b. How does the project add value to Signposting internally within the CVS to other services and externally to the local CAB, MIND.
the services of individual project Nationally we signpost to bigger umbrella organisations.
partners?
c. What evidence do you have that
local residents want the project, and
support the design of the project?
How did you or will you involve
them?



We have more volunteers registering this year. In the 12 months up to April 2009 we had an
80% increase.
The Herts Economic Briefing No 7 – March 2009 states in the Herts Recession Pledge that
under Item 5 ‘Promote volunteering opportunities’ & Item 10‘Work with employers to increase
investment in skills & training’
The 2009 Audit Commission Report ‘When it comes to the Crunch’ highlights the mental
health problems associated with the recession as unemployment rises with some more
deprived area not recovering at all from intervention work.
Looking ahead new organisations that register with us are predominantly community-led and
therefore for the benefit of the community.
d. What evidence do you have that We have not looked for similar projects in other areas. However, from our own experience of new
similar projects have been effective members joining the CVS it is clear that a more pro-active approach to finding small and underin other areas?
resourced community organisations in the district would be valuable in enabling them to access
resources.
Now please send this form to [email protected] or by post to Karl Stonebank, Community Partnerships, Three Rivers District
Council, Northway, Rickmansworth, Herts, WD3 1RL
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Equality Impact Assessment
By completing the ‘Equality Relevance Test’ below you will ascertain whether a ‘Full Equality Impact Assessment’ is required. Guidance notes
are attached in Appendix C of this document.
1. Populations served/affected by the project / commissioned work: (please cross appropriate box)
X Universal (service covering all residents)?
Targeted (service aimed at a section of the community –please indicate which) ?
2. Which of these 3 aspects does the project / commissioned work relate to (if any)?:
1 – Eliminating Discrimination
X 2 – Promoting Equality of Opportunity
3 – Promoting good relations
3. Is there any evidence or reason to believe that some groups could be differently affected by the project / commissioned work?
Yes
X No
4. Which equality categories are affected by the project / commissioned work?
Race
Age
Sexual Orientation
Disability
Gender
Religion
Household Income
X All of the above and more, the project is universal
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5. In your view, is the information you have on each category adequate to make a decision about relevance?
X Yes (specify which categories)
No (specify which categories)
6. Conclusion
On the basis of the questions above would you say that there is evidence that a medium or high detrimental impact is likely?
Yes
X No
If you have answered no to question 5 or yes to question 6 you will need to complete the ‘Full Equalities Impact Assessment’ that starts on the
next page.
Otherwise now please send the completed form to Karl Stonebank, Local Strategic Partnerships Project Officer by post at the following
address; Community Partnerships, Three Rivers District Council, Northway, Rickmansworth, Herts, WD3 1RL. You can also e-mail the form to
[email protected].
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Full Equalities Impact Assessment
You only need to carry out the following assessment if the Equality Relevance Test indicates it is needed.
Project being assessed:
Is this a new project or a review of an existing function?
What is the aims/purpose of the project?
Is the project designed to meet specific needs such as the needs of minority ethnic groups, older people, disabled people etc?
What information has been gathered on this project? (Indicate the type of information gathered e.g. statistics, consultation, other monitoring
information)? Attach a summary or refer to where the evidence can be found.
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Does your analysis of the information show different outcomes for different groups (higher or lower uptake/failure to access/receive a poorer
or inferior service)? If yes, which aspects of the project contribute to inequality?
Are these differences justified (e.g. are there legislative or other constraints)? If they are, explain in what way.
What action needs to be taken as a result of this Equality Impact Assessment to address any detrimental impacts or meet previously
unidentified need?
When will you evaluate the impact of action taken?
Assessment completed by:
NAME
ORGANISATION
DATE
Now please send the completed form to Karl Stonebank, Local Strategic Partnerships Project Officer by post at the following address;
Community Partnerships, Three Rivers District Council, Northway, Rickmansworth, Herts, WD3 1RL. You can also e-mail the form to
[email protected]
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