Football Gate Receipts
1
Information you should
have:
•
•
•
•
League Information
Allowable game expenses
Football Summary Report Form
Report of Income from scheduled
Games
• Financial Recap Sheets
2
League Information
Football:
Eastern League: Cathedral Catholic, Mira Mesa, Lincoln, Scripps Ranch,
St. Augustine
Western League: Kearny, La Jolla, Mission Bay, Point Loma, Madison
Central League: Clairemont, Crawford, Coronado, Christian, University City
City League: Hoover, Serra, San Diego, Morse, Patrick Henry
3
Allowable Game Expenses
2. Reasonable expenses that may be deducted from gate receipts must be itemized and may include:
A. Game Management
( I) Security :
School Security (4 maximum)
or
Private Security (4 +1 supervisor maximum)
Note: The District Police Services Department provides 2 security officers (school police) at no
cost to you. Only additional school police staff may be expensed to the football gates.
(2) Doctor, trainer and /or ambulance ($700 maximum)
(3) Ticket sellers and /or takers (4 maximum)
(4) Supervision- A maximum of 10 units of teacher supervision for City Schools by the "HOME“
team
(5) Officials- JV and Varsity doubleheader
B. Facility Costs
(1) Varsity, day game $300
Includes : custodial time, clean –up,
(2) Varsity, night game - $400
marking of the field, P.A. set up, announcer,
(3) Varsity/J.V. night doubleheader - $500
timer.
(4) One dollar ($1)* for every ticket sold at a night game (includes presale and adults).
* (For City Schools, this amount will be collected at the end of the season and put into a facility
fund to be later used for athletics facility needs throughout the district.) Requests for these
funds must be submitted in May, to the Director of Athletics. Distribution will be determined
by the Athletic Council at the June meeting.
3. Facility costs may be increased $100 for a homecoming game if the clean-up justifies the increase.
4. If both schools are visiting schools to a site, e.g., Crawford , Kearny and Mission Bay $30 may be
added for line marking material for a grass field.
5. Facility costs for sites other than city schools or City Conference member are not to exceed the
specified amounts in 2.B.
4
San Diego City Schools
ATHLETICS
SUMMARY REPORT FORM
INCOME FROM 2013 FOOTBALL GAME GATE RECEIPTS
FOOTBALL INCOME: (List data for each scheduled game. Please attach Report of Income from Scheduled Games and
Financial Recap – Athletic Event for each contest.)
1.
Total Gross Receipts …………………………………..
____________________
2.
Total Game Expenses …………………………………
____________________
3.
Total Net Proceeds
*4
Total Net Proceeds to ________________ ……………
School
……………………
_____________________
____________________
FACILITY FUND INCOME:
*1.
•
Total Facility Ticket Rebate: …….($1 per ticket)_________________
Make separate checks payable for these amounts to “San Diego Unified School District” and send with report
by January 25, 2013 to:
Bruce Ward
San Diego City Schools
PE / Athletics, Room 2140
4100 Normal Street
San Diego, CA 92103
________________________________
SCHOOL
_____________________________
Principal’s Signature (to verify data)
BW:rc
5
San Diego City Schools
PE /Health / Athletics
REPORT OF INCOME FROM SCHEDULED GAMES
2013
FOOTBALL
List All Scheduled Games
SCHOOL_________________________
OPPONENT DATE OF
GAME
TOTAL
GROSS
RECEIPTS
TOTAL
GAME
EXPENSES*
TOTAL
NET
PROCEEDS
TOTAL
NET
PROCEEDS TO
SCHOOL
TOTAL
FACILITY
TICKET
REBATE
$
$
$
$
$
1
2
3
4
5
6
7
8
9
1
0
Totals (Forward to
Summary Report Form)
H = Home
A = Away
DH = Double Header Game
HC = Homecoming Game
* Only expenses not reimbursed by district
6
San Diego City Schools
Financial Recap
Home School:
Visiting School:
Event Site:
Date:
Ticket Sales:
Home School Pre-Sale
Student No.
@ 3.00=
Adult
No.
@ 7.00=
Child
No.
@ 2.00=
Total $
Visiting School Pre-Sale
Student No.
@ 3.00=
Adult
No.
@ 7.00=
Child
No.
@ 2.00=
Total $
Gate Sale
Adult/Stud
Child
Total $
No.
No.
@ 7.00=
@ 2.00=
Light Fund Total number of tickets sold:
Total Gross Receipts: $
Expenses:
Game Management
Security ………………………………………..
Officials ……………………………………….
Ambulance ……………………………………
Doctor / Trainer ………………………………
Ticket Sellers …………………………………
Ticket Takers …………………………………
Timer / Clock …………………………………
Announcer ……………………………………
Supervision …………………………………...
$
$
$
$
$
$
$
$
$
Field Marking ………………………………...
Custodial /Clean Up …………………………..
Light Fund …………………………………….
$
$
$
Facility Costs
Total Expenses: $
Proceeds:
Total Net Proceeds: $
Distribution of Net Proceeds to Home School:
Distribution of Net Proceeds to Visiting School:
$
$
7
San Diego City Schools
Financial Recap
Home School: Scripps Ranch High
Visiting School: La Jolla High
Date:
Event Site:
Ticket Sales:
Home School Pre-Sale
Student
No. 100 @ 3.00= 300.00
Visiting School Pre-Sale
Student
No.
City vs City
November 6, 2010
Scripps Ranch High ( Double Header)
Total $300.00
@ 3.00=
Gate Sale
Adult/Student No. 600 @ 7.00=$ 4,200
Child
No. 50 @ 2.00=$ 100
Total $ 4,300.00
Light Fund: Total Tickets: 700 (Presale & Adult/Student)
Total Gross Receipts: $ 4,600.00
Expenses:
Game Management
Security ………………………………………..$ 400.00
Officials ………………………………….…….$ 300.00
Ambulance ………………………………… $ 520.00
Doctor / Trainer ………………………….. $ 180.00
Ticket Sellers ……………………………… $ 200.00
Ticket Takers ……………………………… $ 300.00
Timer / Clock ……………………………… $ 200.00
Announcer ……………………………………$ 100.00
Supervision ………………………………… $ 674.60
Maximum $700
Part of Facility Cost
Maximum 10 supervision units
Facility Costs
Field Marking ……………………………… $
Custodial /Clean Up/……………………...$200.00 (Maximum $500 for double header games)
Light Fund …………………………………… $700.00
Total Expenses: $ 3,774.60
Proceeds:
Total Net Proceeds: $ 825.40
Distribution of Net Proceeds to Home School: $ 412.70
Distribution of Net Proceeds to Visiting School: $ 412.70
8
San Diego City Schools
Financial Recap
Home School: Scripps Ranch High
Visiting School: Cathedral
Date:
Event Site:
Ticket Sales:
Home School Pre-Sale
Student
No. 200 @ 3.00= 600.00
Visiting School Pre-Sale
Student
No.
Gate Sale
Adult/Stud
Child
City vs City Conference Member
November 6, 2010
Scripps Ranch High
Double Header
Total $600.00
@ 3.00=
No. 600 @ 7.00=$4,200
No. 100 @ 2.00=$ 200
Total $ 4,400.00
Light Fund: Total Tickets: 800 (Presale & Adult/Stud)
Total Gross Receipts: $ 5,000.00
Expenses:
Game Management
Security …………………………………….…..$ 900.00
Officials …………………………………….…..$ 600.00
Ambulance …………………………….………$ 525.00
Doctor / Trainer …………………………….$ 175.00
Ticket Sellers …………………………………$ 400.00
Ticket Takers …………………………………$ 500.00
Timer / Clock …………………………………$ 200.00
Announcer …………………………………….$ 200.00
Supervision …………………………………..$ 674.60
Facility Costs
Field Marking ……………………………… $
Custodial /Clean Up …………………….. $ 100.00
Light Fund ……………………………………..$ 800.00
$700 maximum
Part of Facility Cost
Maximum 10 supervision units
Maximum $500 for double header
Total Expenses: $ 5,077.60
Proceeds:
Total Net Proceeds: $ <77.60>
Distribution of Net Proceeds to Home School: $ <38.80>
Distribution of Net Proceeds to Visiting School: $ <38.80>
9
San Diego City Schools
Financial Recap
City vs Non- Conference Member
Home School: Scripps Ranch High
Visiting School: Santana
Date:
Event Site:
Ticket Sales:
Home School Pre-Sale
Student
No. 199 @ 3.00= 597.00
Visiting School Pre-Sale
Student
No.
Gate Sale
Adult/Stud
Child
November 18, 2010
Scripps Ranch High
Varsity game only
Total $597.00
@ 3.00=
No. 743 @ 7.00=$5,201.00
No. 101 @ 2.00=$ 202.00
Total $ 6,000.00
Light Fund: Total Tickets: 942 (Presale & Adult/Stud)
Total Gross Receipts: $ 6.000.00
Expenses:
Game Management
Security ………………………………………..$1,000.00
Officials ………………………………………..$ 600.00
Ambulance ……………………………………$ 525.00
Doctor / Trainer …………………………….$ 175.00
Ticket Sellers …………………………………$ 300.00
Ticket Takers …………………………………$ 300.00
Timer / Clock …………………………………$ 100.00
Announcer …………………………………….$ 200.00
Supervision …………………………………..$ 400.00
Maximum $700
Part of Facility Cost
Facility Costs
Field Marking ……………………………… $
Custodial /Clean Up …………………….. $100.00 Maximum $ 400 Varsity game only
Light Fund ……………………………………..$
Total Expenses: $ 3,700.00
Proceeds:
Total Net Proceeds: $ 2,300.00
Distribution of Net Proceeds to Home School: $ 2,300.00
Distribution of Net Proceeds to Visiting School: $
10
REPORT OF INCOME FROM SCHEDULED GAMES
2010
FOOTBALL
City vs City, City vs City Conference Member School
and City vs Non - Conference School
List
All Scheduled
OPPONENT
DATE OFGames TOTAL
GAME
November 6
SCHOOL:TOTAL
Scripps Ranch
TOTAL
TOTAL High
GROSS GAME
NET
NET
RECEIPTS EXPENSES PROCEEDS
PROCEEDS
TO
SCHOOL
TOTAL
FACILITY
TICKET
REBATE
1
La Jolla
(Home)
$4,600
$3,774.60
$825.40
$412.70
$700.00
2
Cathedral November 12 $5,000
(Home)
$5,077.60
<$77.60>
<$38.80>
$800.00
3
Santana
(Home)
$3,700
$2,300
$2,300
Don’t list
Facility
Fund it is
kept at
site.
November 18 $6,000
11
San Diego City Schools
PE /Health / Athletics
REPORT OF INCOME FROM SCHEDULED GAMES
2010
FOOTBALL
List All Scheduled Games
OPPONENT
1
2
3
4
5
6
7
8
9
10
DATE OF
GAME
Mission
October
Hills
16
(Away)
Clairemont October
(Away)
23
Kearny
October
(Away)
30
La Jolla
Nov 6
(Home)
Cathedral
Nov 12
(Home)
Santana
Nov 18
(Home)
Mira Mesa Nov 25
(Away)
Lincoln
(Home)
Coronado
(Away)
Crawford
(Home)
Dec 1
SCHOOL_____Scripps Ranch____________________
TOTAL
GROSS
RECEIPTS
TOTAL
GAME
EXPENSES*
TOTAL
NET
PROCEEDS
TOTAL
FACILITY
TICKET
REBATE
---------$250
$4,600
$3774.60
$825.40
$412.70
$700
$5,000
$5,077.60
<$77.60>
<$38.80>
$800
$6,000
$3,700
$2,300
$2,300
Fund is kept
at site
$500
$4,500
$5,000
<$500.00>
Dec 8
Dec 15
TOTAL
NET
PROCEEDS TO
SCHOOL
-----------
<$500>
$600
$300
$3,200
Totals (Forward to Summary $23,300
Report Form)
$3,000
$200
$100
$500
$20,552.20
$2,747.80
$3,323.90
$2,600
H = Home
A = Away
DH = Double Header Game
HC = Homecoming Game
* Only expenses not reimbursed by district
12
San Diego City Schools
ATHLETICS
SUMMARY REPORT FORM
INCOME FROM 2013 FOOTBALL GAME GATE RECEIPTS
FOOTBALL INCOME: (List data for each scheduled game. Please attach Report of Income from Scheduled Games and
Financial Recap – Athletic Event for each contest.)
1.
Total Gross Receipts …………………………………..
$23,300
2.
Total Game Expenses …………………………………
$20,552.20
3.
Total Net Proceeds……………………………………..
$ 2,747.80
*4
Total Net Proceeds to ________________ ……………
School
$ 3,323.90
FACILITY FUND INCOME:
*1.
Total Facility Ticket Rebate: …….($1 per ticket)…………… $2,600
* Make separate checks payable for these amounts to “San Diego Unified School District” and send with report by
January 14, 2011 to:
Bruce Ward
San Diego City Schools
PE / Athletics, Room 2140
4100 Normal Street
San Diego, CA 92103
________________________________
SCHOOL
_____________________________
Principal’s Signature (to verify data)
BW:rc
13
Basketball Gate Receipts
Allowable Expenses:
1.
2.
3.
4.
5.
Official: Varsity and JV (Double Header only)
Ticket sellers and /or takers : (2)
Security: (2)
Clock Operator: (2)
Official Scorer: (1)
14
SAN DIEGO CITY SCHOOLS
SUMMARY REPORT FORM
INCOME FROM 2012-2013 BASKETBALL GAME GATE RECEIPTS
INCOME FROM 2012-2013 ASB CARD SALES
Basketball Income: (List data for each scheduled game on enclosed form.)
1.
Gross Receipts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . _________________
2.
Total Game Expenses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . _________________
3.
Total Net Income . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ________________
4.
Eighty percent (80%) Net Income from Basketball. . . . . . . . . .. ________________
ASB Card Sales
5.
Total Number of ASB Cards Sold Through 3/01/13. . . . . . . . . . ________________
6.
Cost Per ASB Card. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ________________
7.
Total Number of Cards times $4.00. . . . . . . . . . . . . . . . . . . . . . ________________
REBATE TO DISTRICT
Item 4, Basketball Income (80% Net Income) . . . . . . . . . . . . . .$_______________
Item 7, ASB Card Sales (Total Cards Sold x $4.00) . . . . . . . . . . $_______________
**Total. . $_______________
** Make check payable for this amount to San Diego Unified School District and send with this
report by April 20, 2013 to:
Bruce Ward
Physical Education/Health/ Athletics
Eugene Brucker Education Center
Room 2140
_____________________________
SCHOOL
______________________________________
PRINCIPAL’S SIGNATURE (to verify data)
BW:rc
15
SAN DIEGO CITY SCHOOLS
Athletics Office
REPORT OF INCOME FROM 2012-2013SCHEDULED GAMES
BASKETBALL
List All Scheduled Home Games
DATE OF
OPPONENT GAME
SCHOOL
TIME
GAME
EXPENSES*
GROSS RECEIPTS
NET INCOME
1
2
3
4
5
6
7
8
9
10
TOTALS
(Forward
to
Summary
Report
Form)
$
$
$
* Only expenses not reimbursed by district.
16
Financial Recap Sheet
Basketball
Visitor:
Date:
Event Site:
_____________________________________________________________________
Home Team Presale:
Student (with ASB Card)
_________
@ $2.00=
________
Student (with ASB Card)
_________
@ $2.00=
________
Adult
Child (under 12)
_________
_________
@ $5.00=
@ $2.00=
________
________
Visiting Team Presale:
Gate Sale:
Total Gross Receipts
________
Expenses
Game Management:
Officials
Ticket Seller/Taker
Security
Clock Operator
Official Scorer
__________
__________
__________
__________
__________
Total Game Expenses: ____________
Net Proceeds:
____________
(Gross Receipts less Total Expenses)
Financial Secretary: ___________________
Principal: _____________________
17