Tennis Hot Shots Coaching – Registration Information
2013/2014
Registration Checklist
In order to finalise your registration you are asked to complete the following:

Complete the registration form on p.3, p.4 and p.5

Agree to the Tennis Hot Shots Coaching terms and conditions by signing and dating the Coaching
Agreement on p.11

Include payment details for the Coaching 2013/14 registration fee

Return all pages to Jenny Lovegrove at Tennis New Zealand or scan and email to
[email protected]
Please return to:
Jenny Lovegrove
Tennis New Zealand
PO Box 301-346
Albany
Auckland
Please note:

Tennis Hot Shots goes live in New Zealand on October 14th 2013. Please ensure that your Tennis
Hot Shots Coaching Program starts no earlier than the national launch date.

The above documentation must be provided prior to the commencement of your program.

Tennis Hot Shots participation information (names, gender, contact details etc.) must be provided
to Tennis New Zealand during the first few weeks of your program commencement. This data will
be used to track the growth of the program around the country.

Your equipment kit and program resources will be delivered on receipt of all documentation. You
will be able to order further equipment at special rates from 1st September 2013.
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Tennis Hot Shots Coaching – Registration Information
2013/2014 (continued)

Region or Association staff will be in touch with you to organise attendance on an Introduction to
Hot Shots course near you. Attendance on this course must be prior to the commencement of
your Tennis Hot Shots Coaching program.

It is required that any coaching assistants or volunteers 17 years or older who have unsupervised
contact with children under 18 years of age undertake a ‘child safe’ Police Check. Coaching
assistants and volunteers will be required to complete the appropriate documentation for this
check at the Intro to Hot Shots Course.

Coaches, assistants, coordinators or volunteers wishing to deliver Hot Shots in schools must
undertake a child safe Police Check.

Your name, club, coaching assistant names and relevant websites will appear on the Tennis Hot
Shots website when the above documentation is returned to Tennis New Zealand, and the Tennis
Hot Shots website is live.
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Tennis Hot Shots Coaching - Registration Form
2013/2014
Please print clearly in block letters
Coach Details
Name: ………………………………………………………………………………………………………………………………………………
Address: …………………………………………………………………………………………………………………………………………..
Suburb: …………………………………………………………………
City: ……………………………………………………………………..
Postcode: …………………………………………………………….
Telephone: ………………………………………………………….
Email: …………………………………………………………………………………………………………………………………………….
Coaching Business Website (if applicable): …………………………………………………………………………………….
Current Qualification:
………………………………………………………………………………………………………………………………………………………
(The minimum qualification required is the Assistant Junior Coach - AJC qualification (or historical/
international equivalent). From October 2015, the minimum qualification required to hold the
Tennis Hot Shots Coaching license will be the Junior Development Coach (or historical/international
equivalent). Coaches wishing to continue to register to the Hot Shots Coaching Pillar must ensure
they meet this minimum standard).
Are you Tennis New Zealand Registered?
 Yes
 No
(Coaches must be Tennis New Zealand registered in order to sign up for Tennis Hot Shots Coaching.
Please contact Tennis New Zealand to register, or visit www.tennisnz.com/coachregistration for
more information)
Do you have an alignment to a particular racquet brand?
 Wilson
 Head
 Babolat
 Dunlop
 Prince
 No preference
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Tennis Hot Shots Coaching - Registration Form
2013/2014 (continued)
Assistant Coach Details (if applicable): These deliverers will be checked as ‘child safe’ after attending an Intro to Hot
Shots course. List additional information on a separate sheet if necessary
Full names and qualifications of your regular/main Coaching assistants:
Name:...............................................................
Qualification/Role: ………………………………………………
Name: ..............................................................
Qualification/Role: ……………………………………………….
Name: ..............................................................
Qualification/Role: ............................................. ….
Club/Centre Details
List the Clubs/Centres where you will be delivering Hot Shots Coaching: List additional information on a
separate sheet if necessary
Club/Centre Name: …………………………………………………………………………………………………
Address: ………………………………………………………………………………………………………………….
Suburb: …………………………………………………………………….
City: ………………………………………………………………………….
Postcode: …………………………………………………………….....
Telephone: ……………………………………………………………….
Email: ………………………………………………………………………..
Club/Centre Website:…………………………………………………………………………………………….
Is this Club/Centre registered to Tennis Hot Shots Community Play?  Yes
 No
4
Tennis Hot Shots Coaching - Registration Form
2013/2014 (continued)
Payment options
Annual Tennis Hot Shots Coaching Registration Fee: $150 (incl GST)
Your Tennis Hot Shots Coaching Registration expires 30th June 2014
 Cheque made payable to Tennis New Zealand (return with completed registration to address on
p.1)
 Direct deposit – internet banking
Date paid:
/
/ 2013
Tennis New Zealand Account Details:
Tennis New Zealand Incorporated, BNZ Wellington, account number: 02-0500-0019031-00
Ensure you write HOTSHOTS-your surname (eg. HOTSHOTS-Smith) and retain the receipt of payment.
TAX INVOICE
GST Reg. Number 28–593–651
This document becomes a tax invoice
receipt for GST purposes upon
payment.
Please retain a copy for your records.
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Tennis Hot Shots Coaching - Agreement
2013/2014
In order to hold a Tennis Hot Shots Coaching licence you must:

Be a Tennis New Zealand registered Coach.

Hold the minimum qualification of Assistant Junior Coach (AJC), or the International/Historical
equivalent. From October 2015 the minimum qualification required will be the Junior
Development Coach (JDC).
The Tennis Hot Shots Coaching Program (Program) is available to Tennis New Zealand registered and
suitably qualified (mentioned above) Coaches (Coaches) in New Zealand. The Program is designed
as a way for children to enjoy tennis through an innovative, practical philosophy called ‘Learning
through Play’. This means that playing the game of tennis, or modified versions of the game, is the
central feature of Tennis Hot Shots sessions.
As the Coach registering to the Program you enter into this Tennis Hot Shots Coaching Agreement
(Agreement) with the understanding that the quality of your Tennis Hot Shots Coaching Program
ultimately lies with you.
This agreement sets out the terms and conditions with which the Coach, including all volunteers and
assistants involved in the running of the Program with or on behalf of the Coach must comply. The
Coach is responsible to ensure all volunteers and other individuals involved with running the Program
comply with the terms of this Agreement.
Tennis New Zealand may accept or reject this application for registration in its absolute discretion. It
is the Coach’s responsibility to ensure they have met and continue to meet the requirements specified
in this Agreement. If the Coach breaches any of these terms and conditions or fails to meet any of the
requirements described in this Agreement, Tennis New Zealand may, in its absolute discretion,
suspend or terminate the registration.
Tennis New Zealand may at any time withdraw the Coach’s right to conduct the Program if Tennis
New Zealand elects or is compelled or obliged to cease promoting and conducting the Tennis Hot
Shots Program for any reason.
A refund will be provided if the application is rejected. Once the application has been accepted, there
are no refunds for registration fees for the Tennis Hot Shots Program (even if a registration is
suspended or cancelled) and registrations are not transferable.
6
Tennis Hot Shots Coaching - Agreement
2013/2014 (continued)
Term: Unless terminated or suspended earlier, this Agreement continues until 30th June 2014
Obligations of the Coach
In participating and delivering the Program, the Coach consents to being bound by and agrees to:
a)
b)
c)
d)
e)
Be registered to Tennis New Zealand;
Meet the minimum qualification standards;
Have Club Committee support of the Program;
Discuss the delivery of the Program with the Club if the Club is also a Community Play venue;
Comply with all specific Tennis Hot Shots policies and guidelines issued by Tennis New Zealand
from time to time, including any policies, guidelines and procedures issued in relation to the
Program;
f) Enrol yourself and encourage your main coaching assistants to undertake training to conduct the
Program;
g) Ensure all assistants or volunteers wishing to deliver in a school on your behalf attend an Intro to
Hot Shots course;
h) Provide Tennis New Zealand with feedback about the Program as part of our continual
improvement process if requested by Tennis New Zealand; and
i) Collect and share participant data with Tennis New Zealand, Regions and Associations.
Safety and Ethics
The Coach is responsible for ensuring that themselves, and any other Coaches or volunteers that are
helping
with the Program are dedicated to ensuring the safety and wellbeing of Coaching
participants, in line with the Coaches Code of Ethics (attached to the Tennis Hot Shots Registration
email) that is signed by the Coach as part of the Tennis New Zealand Registration process.
It is essential that any Coaching assistants or other volunteers 17 years or older who have
unsupervised contact with children under 18 years of age undertake a ‘child safe’ Police Check.
Tennis New Zealand will conduct a child safe Police Check on behalf of the Coach and their Coaching
assistants. The Coaching assistants will be required to complete the appropriate documentation for
this check at the Intro to Hot Shots Course, which must be attended before the commencement of the
Program. The Coach signing this agreement will have been police checked as part of the Tennis New
Zealand Coach Registration process.
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Tennis Hot Shots Coaching - Agreement
2013/2014 (continued)
Tennis Hot Shots Logo and Branding
For the Term of this Agreement, Tennis New Zealand grants to the Coach a non-exclusive and nontransferable licence to use the Tennis Hot Shots Logo and images, in the form provided in the
branding suite, for use on the Coach’s website in the Coach’s newsletter, and subject to the written
consent of Tennis New Zealand, in other approved marketing and promotional material for the
Program.
The Coach must comply with the Tennis Hot Shots brand guidelines for the use of the official logo and
images. A copy of the brand guidelines can be obtained in the secure section of the New Zealand
Hot Shots website, once the website is live, and a copy will also be sent to the Coach upon receipt of
the above documentation.
The Coach must only display, use or refer to the Logo as approved by Tennis New Zealand and in good
faith and so as to enhance and promote the goodwill and reputation of Tennis New Zealand and the
Tennis Hot Shots program.
It is imperative that Tennis New Zealand protects its intellectual property and ensures consistent use
of its brand. The Coach must use the full program name of ‘Tennis Hot Shots’ in all promotional
documents.
Tennis New Zealand reserves the right to make changes to the Program name at any stage and the
Coach must adhere to these changes at the request of Tennis New Zealand.
Privacy Statement
The Club, Coach and Coaching Assistants all consent to Tennis New Zealand collecting, storing, using
and disclosing personal information in accordance with the Privacy Act 1993.
Release and Indemnity
The Coach agrees to carry and accept all risks in the running of the Program and agrees to release,
defend, hold harmless and indemnify Tennis New Zealand and its directors, officers, employees,
volunteers, and agents from and against any actions, claims, demands, expenses and liabilities
howsoever arising from any injury, loss or damage incurred or suffered in connection with the running
of the Program. These indemnities and releases set out above survive the expiry or termination of
this Agreement.
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Tennis Hot Shots Coaching - Agreement
2013/2014 (continued)
Intellectual Property
All intellectual property arising in connection with the Program (including the Coach’s participation in
the Program and delivering Tennis Hot Shots) shall vest in Tennis New Zealand on creation.
Confidentiality
The Coach agrees not to disclose any confidential details or intellectual property of the Program to
any third party, except with Tennis New Zealand’s prior written approval.
Consent to use of Image
In consideration of the Coach’s participation in the Program, the Coach consents, and agrees to, if
requested by Tennis New Zealand, use its best endeavours to procure the consent of all participants of
the Program, to Tennis New Zealand taking, retaining and reproducing images or likeness’ obtained
during the Coach’s participation in the Program in photographs, electronic images, sound recordings
and video footage and to use such images or likeness’ for the purposes of any Tennis New Zealand
promotional, advertising, research or marketing materials (including for the promotion of Tennis Hot
Shots). Consent to use of Image is included on all Tennis Hot Shots participant registration forms.
Discontinuation from the Program
If this Agreement is suspended or terminated, or the Coach discontinues from the Program at any
stage for any reason, the Coach must not make any further public representation(s) as to its continued
involvement with the Program. Tennis New Zealand may request that the Coach return specific
promotional items to it (e.g. banners, posters and signs) and the Coach must comply with any such
requests immediately. If the Coach fails to comply with such request, Tennis New Zealand reserves
the right to collect and remove promotional items relating to the Program from the Coach.
Program Commencement
Tennis Hot Shots goes live in New Zealand on October 14th 2013. Please ensure that your Tennis Hot
Shots Coaching Program starts no earlier than the national launch date.
9
Tennis Hot Shots Coaching - Agreement
2013/2014 (continued)
Publicly displayed contact information
Permission is given for the Coach (name and contact details) and Coaching assistants (name) (as listed
on p.3, p.4 and additional sheets) to appear on the ‘where can I play?’ section of the New Zealand
Tennis Hot Shots website www.tennishotshots.co.nz
Useful things to know
As a Tennis Hot Shots Coach, you agree to:

Ensure your program includes the following three key components:
1. A learning through play philosophy
2. The use of scaled equipment i.e. smaller courts, racquets and low-compression balls
3. A progressive pathway via the blue, red, orange and green stages

Consistently comply with the guidelines and usage terms of the New Zealand Tennis Hot Shots
logo and program name.

Support the Community Play pillar at your Club or Centre if there is one.

Encourage all of your pupils to register to the Hot Shots website in order to claim their free gift at
www.tennishotshots.co.nz

Put your key Coaching assistants through an Introduction to Hot Shots course (prior to program
commencement) and ensure consistency of delivery.

Attend an Introduction to Hot Shots course before commencement of the Tennis Hot Shots
program at your Club or Centre. (These courses will be arranged in conjunction with your Region
or Association and Tennis New Zealand. It is not compulsory, but desirable, to attend if you have
achieved the Tennis Australia Junior Development Coach Qualification (JDC) within 12 months of
submitting your Hot Shots registration).

Take on and accept the responsibility of renewing your Tennis Hot Shots and Tennis New Zealand
registration both promptly and annually.
10
Tennis Hot Shots Coaching - Agreement
2013/2014 (continued)
Benefits to the Coach
In consideration of the Coach complying with their obligations, Tennis New Zealand will provide the
Coach with the following benefits:
a)
b)
c)
d)
e)
f)
g)
h)
i)
Free attendance on an Introduction to Hot Shots course for the Coach and Coaching assistants
A welcome pack on first year sign-up including:
1. A Tennis Hot Shots branded kit bag
2. 1 x mini net
3. 1 x dozen red balls
4. 1 x dozen orange balls
5. 1 x dozen green balls
6. A Tennis Hot Shots branded fence banner
Online resources including:
1. A Coach manual outlining the core principles of the program
2. Lesson plans (a full year of lessons plans for red, orange and green stages)
3. Marketing resources including editable posters, certificates, flyers, press releases etc.
4. The NZ Hot Shots logo, images and brand guidelines
Discounts on equipment via an online order form on www.tennishotshots.co.nz*
Exposure and promotion of your Coaching website and venues on www.tennishotshots.co.nz
Free Tennis Hot Shots gifts for every registered participant
National competitions for your registered participants
Monthly Coaching emails from Tennis New Zealand
An attractive second year sign up benefit for Coaches (yet to be determined)
*Orders can be placed from 1st September 2013 via an email order form. An order form will be
available on the Tennis Hot Shots website once the website is live. Equipment purchased is not for
resale.
SIGNED by the Coach:
Name:
Position:
Signature:
Date:
11