POSITION DESCRIPTION
POSITION:
Event Team Lead – Olave Ball
REPORTING TO:
Event Coordinator
APPOINTED BY:
Interview Panel including Event Coordinator and Olave Team Leader
DATE:
11th March 2016
TERM:
Til 1 month post Event
TYPE:
Volunteer Roles
GIRL GUIDES VICTORIA
Girl Guides Victoria (GGV) is part of the world wide Movement of more than 10 million Girl Guides
and Girl Scouts operating in over 146 countries. This progressive, non-political voluntary
organisation helps girls and young women develop into confident, self-respecting and responsible
community members by providing a values-based, flexible and dynamic, non-formal educational
program.
The organisation embraces girls and women from a diverse range of backgrounds, cultures,
socio-economic groups and geographical areas and provides a supportive environment within
which they can extend their personal boundaries. Organisational leadership at all levels is
provided by skilled, open-minded women.
Primary Purpose Of The Position
The Event Team Leader, with the support of the Olave Team, is responsible for coordinating a
team of Olaves to run Olave Ball.
The Olaves program is a high priority for Girl Guides Victoria. The life experience of transitioning
from school to work, or school to independent tertiary study, is a significant period of time in which
young women will build a foundation of friendships, and a space for continued service in the
community that will extend beyond this time. Girl Guides Victoria considers its ability to support
young women during this transition a natural extension of the Girl-led philosophy embedded in our
Youth Programs. We also recognise that the world around us is changing, and the ideas,
inspirations and motivations held by young women of Olave age need representation in Guide
leadership, in Program planning, training, and in the continued evolution of the Movement.
Girl Guides Victoria also recognises that achieving good representation of Olave-aged women in
leadership must be done in a way that accommodates study and work, and reflects the different
capacities and interests of Olave participants.
Each member of the Olave team is expected to develop her own leadership and communication
skills by participating in the role.
KEY RESPONSIBILITIES
1. Identify Olave members and form a team to coordinate Olave Ball
2. Coordinate your team to deliever the event including, but not limited to, finding a venue,
3.
4.
5.
6.
7.
8.
9.
advertising, receiving applications, ensuring roles such as first aider are filled, budgeting,
purchasing supplies and running of the event on event day.
Ensure correct GGV paperwork is completed in a timely manner so applications can be
opened
Ensure event information is distributed to Olave members no later than 6 weeks prior to the
event
Ensure applications for the event are received no later than 2 weeks prior the the event
Ensure a budget plan is presented for approval to the Events Coordinator, no later than 2
weeks prior to event applications being distributed
Ensure a final budget is submitted to the Events Coordinator post the event
Ensure an event report is submitted to the Events Coordinator within 2 weeks of the
conclusion of the event, including a paragraph that can be submitted to Guiding News or
similar
Liaise with the relevant teams or people as required for any event related matters such as
deposits, website requirements, etc.
KEY SELECTION CRITERIA
Essential Skills
1. A demonstrated alignment to the new Olave program framework
2. A strong commitment to open, transparent communication with the Olave Team
3. A demonstrated ability to work collaboratively and manage small projects
4. Ability to meet deadlines as required
5. Confidence with public speaking
6. Basic budgeting skills
7. Basic computer skills
8. Access to internet and e-mail
Desired Skills
1. Previous GGV event experience
2. Effective delegation of responsibilities where required
VALUES ALIGNMENT
1. Girl Guides Australia and Girl Guides Victoria work to a “girl-led” philosophy, which sees
youth and young women increasingly participating in decisions which involve them and
taking on roles to develop their self-reliance, resilience and leadership skills. Girl Guide
leaders, managers, departmental heads and committee members specifically, and more
broadly all volunteers, need to be aligned to this philosophy
2. Girl Guides Australia and Girl Guides Victoria have clear Codes of Conduct and Child
Safe Organisational Practices. Girl Guide leaders, managers, departmental heads and
committee members specifically, and more broadly all volunteers, need to be familiar
with and working under these Codes and Practices.