LEANDER INDEPENDENT SCHOOL DISTRICT
P.O. BOX 218
LEANDER, TEXAS 78646
512-570-0613 fax 512/570-0607
Email [email protected]
QUOTATION, SPECIFICATIONS,
& FORMS
Request for Quote
for
Digital Signage
RFQ #TEDS15CS
Bids are due: 2:00 P.M.
March 31, 2015
Email Quotations to:
[email protected]
Contact:
Cristy Soares
512-570-0613
LEANDER INDEPENDENT SCHOOL DISTRICT
DIGITAL SIGNAGE
March 31, 2015 2:00 P.M. CST (Local)
TABLE OF CONTENTS
Section 1: Invitation and Facts
Section 2: General Instructions/Quotation Requirements
Section 3: Contract Terms and Conditions
Section 4: Attachments
Page 2
LEANDER INDEPENDENT SCHOOL DISTRICT
DIGITAL SIGNAGE
March 31, 2015 2:00 P.M. CST (Local)
Section 1 – Invitation and Facts
1.1.0
Invitation
1.1.1 Leander Independent School District (known herein as “LISD or the District”), is requesting
quotes from qualified vendors for Digital Signage, in accordance with the instructions, terms
and conditions, and requirements/specifications contained in this solicitation.
1.2.0
District Facts and Statistics
1.2.1 LISD is one of the fastest growing school districts in the state, educating more than 35,000
students, with over 4,200 employees.
1.2.2 LISD covers an area of approximately 200 square miles and is located in Williamson and
Travis Counties.
1.2.3 The District currently operates 24 elementary schools; 8 middle schools; 5 high schools
and 2 alternative educational facilities. Elementary #25 will open in the fall of 2015.
1.2.4 A map of the District is available at the following District website address:
www.leanderisd.org goes to Quick Links and then district map.
1.3.0
Scope of Project
1.3.1 Within the next 12 months, it is LISD’s intent to purchase approximately 50 to 100 displays
and players and up to 200 or more over the next 24 months
Section 2: General Instructions/Quotation Requirements
2.1.0
Quotations Instructions
2.1.1 Quotes shall be emailed to Cristy Soares in the Purchasing Department at
[email protected], no later than 2:00 pm on March 31, 2015.
2.2.0
Evaluation
2.3.1 This is a negotiated procurement, and as such, the District reserves the right to negotiate
any terms, conditions, or pricing with a Proposer prior to an award.
2.3.2 LISD reserves the right to award the Contract(s) to the Proposer(s) offering the best value,
and not necessarily to the Proposer(s) offering the lowest price.
2.3.3 The following criteria will be used in evaluating the quotes:










2.3.0
Page 3
Performance guarantees
Price
Vendor’s service
Delivery capabilities
Extent to which the goods or services meet the district’s needs
Vendor’s past relationship with the district
Vendor’s principal place of business
Total long term cost to the district
Impact on the district’s compliance relating to historically underutilized businesses
Any other relevant factors
Pricing and Contract Term
2.3.1 The term of this contract shall be for two (2) years, with the option to renew for three (3)
additional years, if agreed upon by both parties.
2.3.2 Quote fees/rates must be guaranteed for two (2) years from date of award.
2.3.3 LISD reserves the right to break up the estimated quantities into multiple purchases
throughout the two year period. The unit prices will remain the same for all orders.
2.3.4 Vendors shall provide devices for testing at no charge to the district.
LEANDER INDEPENDENT SCHOOL DISTRICT
DIGITAL SIGNAGE
March 31, 2015 2:00 P.M. CST (Local)
3.0
Section 3: General Terms and Conditions
3.1.0
Non-Appropriation
3.1.1 Availability of Funds: The award of this contract is dependent on the availability of
funding. In the event funds do not become available, the contract may be terminated, or
the scope amended. There shall be no penalty or removal charges incurred by the District.
3.2.0
Termination
3.2.1 This contract may be terminated by either LISD or the Vendor upon thirty (30) days written
notice in the event of substantial failure of the other party to perform in accordance with the
terms of this agreement.
3.3.0
Assignment:
3.3.1 No right or interest in this contract shall be assigned or delegation of any obligation made
by the vendor without the written permission of the District.
3.4.0
Governing Law
3.4.1 Both parties agree that venue for any litigation arising from this contract shall lie in Leander,
Williamson County, Texas
3.5.0
Indemnification
3.5.1 Contractor shall indemnify, defend and hold harmless the District, its officers, agents and
employees, from and against any and all loss, cost, damage, expense and claims, including
attorney’s fees and liability of any kind for any acts or omission of Contractor, its officers,
agents or employees, in performance of contract, so long as the sole negligence of the
District is not the cause of the loss, claim, damage expense or cost.
3.6.0
Notification of Criminal History of Contractor
(a) A person or business entity that enters into a contract with a school district must give
advance notice to the district if the person or an owner or operator of the business entity has
been convicted of a felony.
(b) A school district may terminate a contract with a person or business entity if the district
determines that the person or business entity failed to give notice as required by Subsection
(a) or misrepresented the conduct resulting in the conviction. The district must compensate
the person or business entity for services performed before the termination of the contract."
3.7.0
Conflict of Interest (and Contractor Certification explanation)
3.7.1 Effective January 1, 2006, any individual or business entity (as well as agents of such
persons) that contracts or seeks to contract for the sale or purchase of property, goods, or
services with Leander ISD must file a Vendor Conflict of Interest Questionnaire with the
LISD Purchasing Office in accordance with Texas Local Government Code Chapter 176,
no later than the 7th business day after the recipient becomes aware of facts that require
filing. Each person or entity who seeks to or who contracts with LISD is responsible for
complying with any applicable disclosure requirements.
3.7.2 The Conflict of Interest Questionnaire: see attachment
3.7.3 Forms are posted at The Texas Ethics Commission’s website at
www.ethics.state.tx.us/whatsnew/conflict_forms.htm.
Page 4
LEANDER INDEPENDENT SCHOOL DISTRICT
DIGITAL SIGNAGE
March 31, 2015 2:00 P.M. CST (Local)
3.7.4
3.8.0
Invoicing and Payment
3.8.1 Contractor shall submit monthly invoices, in duplicate. Invoices shall indicate the purchase
order number, shall be itemized.
3.8.2 Contractor shall not include Federal Excise, State or City Sales Tax. LISD shall furnish tax
exemption certificate, if required.
3.8.3 LISD agrees to pay supplier not later than thirty (30) days after receipt of uncontested
invoices for the receipt of all supplies, aids or equipment, or the day on which services were
completed, or the day on which the invoice was received, whichever is later.
3.8.4 LISD agrees to notify supplier of error or contested invoice. LISD and supplier hereby
agree to mutually resolve disputed invoices, if at all possible, within sixty (60) days of
receipt of notice of dispute.
3.8.5
3.9.0
Page 5
Disclosure of LISD Employee Status: All bidders must disclose the name of
any LISD employee who owns, directly or indirectly, an interest in the Bidder’s
firm or any of its branches. Failure to provide such information may be grounds
for disqualification of the bid or cancellation of a contract resulting from this
solicitation.
 Purchase of services or equipment from a business owned in whole or in
part by a District employee shall be permitted only when approved by the
Assistant Superintendent and executed through a documented
competitive process.
 Services that might be provided by the employee as an extension of the
employee’s regular job responsibilities are prohibited from consideration
The District’s obligation is payable only and solely from funds available for the purpose of
this purchase. Lack of funds shall render this contract null and void to the extent funds are
not available and any delivered, but unpaid goods will be returned to the Contractor by the
District.
Insurance Requirements
3.9.1 Each proposer should run the following insurance requirements, waivers of subrogation
language and indemnity language past his/her insurance underwriters for the purpose of
identifying any requirements that may impose a hardship on the Contractor. Such hardships
should be listed in the proposal and can be considered as LISD evaluates the proposals.
Any hardships can be discussed and negotiated with the bidder before the final proposer is
selected.
The Contractor shall take out and maintain, at its expense, until termination of the contract,
at least the following insurance, with the insurance company to be approved by LISD:
LEANDER INDEPENDENT SCHOOL DISTRICT
DIGITAL SIGNAGE
March 31, 2015 2:00 P.M. CST (Local)
TYPE OF COVERAGE
Insurance Requirements:
A.
General Liability
Commercial General Liability
Claims Made Occur.
Owner's & Contractor's Prot.
Limits:
General Aggregate
Products - Comp/or Agg.
Personal & Adv. Injury
Each Occurrence
Fire Damage (Any one fire)
Med. Expense (Any one person)
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$ 50,000
$
5,000
Combined Single Limit
Bodily Injury
(per person)
Bodily Injury
(per accident)
Property Damage
$1,000,000
B.
Automobile liability
Any Auto
All Owned Autos
Scheduled Autos
Hired Autos
Non-Owned Autos
Garage Liability
C.
Umbrella form - Excess liability
State the limits that your company carries.
D.
Worker's Compensation
And
Employers' Liability
Disease - Each Employee
Statutory
Each Accident
Disease - Policy Limit
$ 500,000
$ 500,000
$ 500,000
The insurance requirements as listed above also applies to any sub-contractor(s) in the event
that any that any work is sublet. The contractor is responsible to insure that the subcontractor(s) meets the minimum insurance requirement limits as by law.
"Contractor represents that he/she is not an employee of the district and that he/she has
will follow Texas statutory guidelines regarding workers compensation"
or
The contractor shall cause the insurance company to submit to LISD evidence of the
coverage outlined above before any work is started, and shall continue to submit copies of
insurance renewals while the contract is in force. The Certificate of Insurance shall provide
that coverage shall not be canceled or altered without first providing LISD with thirty- (30)
day’s prior written notice. The Contractor shall require all subcontractors performing any
work to maintain coverage as specified herein. Certificates are to be provided directly to:
Leander Independent School District, Purchasing Dept, and P.O. Box 218, Leander, TX
78646-0218.
Section 4: Attachments
Page 6
LEANDER INDEPENDENT SCHOOL DISTRICT
DIGITAL SIGNAGE
March 31, 2015 2:00 P.M. CST (Local)
Attachment A: Vendor Profile
CompanyName:______________________________________DBA:__________________________________
CompanyAddress:___________________________City:____________________State:______Zip:_______
Company Website _____________________________Email Address________________________________
Organization Type: _____Sole Owner _____ Corporation ______S-Corp. ______ Partnership _____Other
List the telephone numbers to:
Placeorders_________________Fax#:_____________Persontocontact:__________________Title:_________
Area(s) of Procurement for which the company is requesting consideration: _____________________________
Is your company a member of any Purchasing Cooperatives? (Ex. Buy Board, TCPN, etc.) _____Yes______No
If yes, please list your company’s purchasing cooperative affiliations:__________________________________________
Are you a sole source vendor for the procurement areas you listed? _____ Yes _____ No
If yes, please provide a letter listing the commodities you are sole source for to the Purchasing Department
for approval.
Does your company accept Master Card? ________Yes _______No
Are you an employee of Leander ISD? ______Yes _______No
held.
If you answered yes, please provide position
Are you or any employee of yours related to an employee or board officer of Leander ISD?
_____Yes _____No If yes, please provide names and affiliation. If related to a board member, please
complete the CIQ form (http://www.ethics.state.tx.us/forms/CIQ.pdf).
Do any employees or board members of LISD have a financial interest in your business?
yes, please provide names and affiliation.
yes
no
If
Local contact for this Quotation:
Name:___________________Address:___________________City:____________State_____Zip______
Phone:____________________Fax:_______________________Email:__________________________
Number of Years In Business: _________
References:
Please list three (3) Texas school districts, with contact names, phone numbers, and address of comparable
size, for which you have performed services similar to this RFP in the past three years.
District/Company Name: _________________________Address: _______________________________
Contact Person:________________________________Contact Phone: __________________________
District/Company Name: _________________________Address: _______________________________
Contact Person:________________________________Contact Phone: __________________________
District/Company Name: _________________________Address: _______________________________
Contact Person:________________________________Contact Phone: __________________________
Page 7
LEANDER INDEPENDENT SCHOOL DISTRICT
DIGITAL SIGNAGE
March 31, 2015 2:00 P.M. CST (Local)
Attachment B: Offer Form & General Conditions
I have received the General Conditions and all forms for Digital Signage as prepared by Leander Independent
School District. I have examined the General Conditions and submit the following quote. If I have deviated from
the original General Conditions set forth by Leander Independent School District, I have specified such deviations
in the attached Deviation Form – See Attachment.
I agree:
1. To hold my quote open for 45 days after the due date for review of the quotes
2. That the signing of this RFQ form may result in a contract between Leander Independent School District
and my company, if awarded any or all of the quote. The term of the contract will be for two (2) years.
3. That payment(s) will only be made from an invoice. Payment will not be made from a statement. A
purchase order number must appear on all invoices.
4. That the General Conditions, Public Notice, instruction, representations, written notices and/or
agreements made in conferences concerning this solicitation are part of this contract as if they were
attached, or therein repeated.
5. Leander ISD can terminate this contract upon 30 days written notice.
RFP Check List:
Signed LISD Quotation Documents:
Attachments A-J ____
CompanyName:_______________________________AuthorizedRepresentative_____________________________
(Print Name)
Authorized Representative: __________________________________________ Title:__________________________
(Signature)
Page 8
LEANDER INDEPENDENT SCHOOL DISTRICT
DIGITAL SIGNAGE
March 31, 2015 2:00 P.M. CST (Local)
Attachment C: Quote Sheet
The intent of this contract is to support a Multiple Year Deployment of devices. Devices may be purchased
quarterly, bi-annually, or annually. Unit Prices shall remain the same throughout the 24 months of this contract.
LISD reserves the right to purchase multiple times throughout the year.
Specifications
Software
Brand
Support hours
Player
Brand, Model #
Warranty Information:
LISD will use video wall players on several
locations so will not order as many players
as displays.
Display
Screen size
Installation Rates
Hourly Rate
Per unit Rate
Page 9
Price
based on
Est. Qty
50
Price
based on
Est. Qty
100
Price
based on
Est. Qty
250
Price for Future
Campuses
or additions in
increments of 10
LEANDER INDEPENDENT SCHOOL DISTRICT
DIGITAL SIGNAGE
March 31, 2015 2:00 P.M. CST (Local)
Attachment D: Proposed Device Specification Form- Digital Signage Content
Software
Digital Signage Software
Base Software
Specifications
Item Rubric
(Circle if Meets Base Specifications,
etc)
Content Manager
Software

Yes No
VM Software for local
option
Cloud based solution

Yes No
User Accounts:

Ability to create unlimited
users, assign roles and
permissions,
ability to moderate
content before publishing,
LDAP(Active Directory)
integration


Meets
Exceeds
Does Not Meet
Meets
Exceeds
Does Not Meet
Meets
Exceeds
Does Not Meet
Scheduling :

Ability to schedule
published content to
multiple displays or single
displays.
Schedule content to run
at certain times.
Reoccurring events
Schedule to individual
displays on video wall or
to all.



Content Design :



User friendly design with
templates or ability to
create, save and share
templates.
Ability to lock down parts
of templates so they
cannot be changed.
Previously made content
can be accessed and
modified to use again
Social Media Feeds
Yes or No
RSS Feeds



Page 10
Weather
News
Other
Yes or No
Item Description
LEANDER INDEPENDENT SCHOOL DISTRICT
DIGITAL SIGNAGE
March 31, 2015 2:00 P.M. CST (Local)
Video Feeds
Meets
Power Point

Does Not Meet
Built in player
Built in Power Point
player that plays
presentation as created
Converts slides to jpegs

Exceeds
jpegs
Neither supported
Live Feeds

Pull in live feed from
school activities by
encoder or other solution
to put into content area
Meets
Exceeds
Does Not Meet
Meets
Exceeds
Does Not Meet
Meets
Exceeds
Does Not Meet
Meets
Exceeds
Does Not Meet
Data Systems Linking


Connect to POS system
Connect to Data Systems
for Transportation routes
Alert Notification

Can be triggered by our
current system and send
alerts to displays at
desired locations.
Player Software



Page 11
Ability to control 2
screens per single player
Video Wall support for
more than 2 screens
Cost per license
LEANDER INDEPENDENT SCHOOL DISTRICT
DIGITAL SIGNAGE
March 31, 2015 2:00 P.M. CST (Local)
Attachment E : Proposed Device Specification Form- Digital Signage Hardware
Digital Signage Hardware
Base Hardware
Specifications
Commercial Displays:
 42”, 47”, 55” or equivalent
 RS 232 port
 HDMI & DVI inputs

Item Rubric
(Circle if Meets Base Specifications,
etc)
Meets
Exceeds
Does Not Meet
Meets
Exceeds
Does Not Meet
Meets
Exceeds
Does Not Meet
Meets
Exceeds
Does Not Meet
Meets
Exceeds
Does Not Meet
Samsung SSP Displays if
applicable
Windows Players

Single players with single
HDMI or DVI and RS 232
Single players with 2
HDMI or DVI outputs for
controlling 2 screens
individually.
Video Wall Players for 46 displays.
Ethernet or wireless
(802.11n Wireless0 with
(WPA2 with RADIUS
Authentication)
Preloaded with software
and our district Windows
7 License. Can provide
KMS Key





Android Players



Ethernet or Wireless
(802.11n Wireless0 with
(WPA2 with RADIUS
Authentication)
.Preloaded with software
Chrome Box


Ethernet or Wireless
(802.11n Wireless0 with
(WPA2 with RADIUS
Authentication)
Preloaded with software

Encoders/Live Stream
Solution


Page 12
Send live feed from
school event to system to
show on signage layout
with ads running beside it
Other solution
Item Description
LEANDER INDEPENDENT SCHOOL DISTRICT
DIGITAL SIGNAGE
March 31, 2015 2:00 P.M. CST (Local)
Serial Port for Data Feed
Tie into our POS or Data system
for integration
Meets
Exceeds
Does Not Meet
Asset Tagging
Include asset tagging of
equipment
Page 13
Yes or No
LEANDER INDEPENDENT SCHOOL DISTRICT
DIGITAL SIGNAGE
March 31, 2015 2:00 P.M. CST (Local)
Attachment F : Proposed Device Specification Form- Digital Signage
Installation/Support/Training
Digital Signage Installation/Support/Training
Base Installation
Specifications
Item Rubric
(Circle if Meets Base Specifications,
etc)
Installation of Displays
and Players and Network
Labor
As we are not definite on exactly
where all displays will go, we are
looking for cost of these different
scenarios
 Tilt wall Installation
 Sheet Rock
 Stone/Brick/Cinder Block
Meets
Exceeds
Does Not Meet
Meets
Exceeds
Does Not Meet
Meets
Exceeds
Does Not Meet
Meets
Exceeds
Does Not Meet
Installation of Displays
and Players and Network
Hardware
As we are not definite on exactly
where all displays will go, we are
looking for cost of these different
scenarios
 Tilt wall Installation
 Sheet Rock
 Stone/Brick/Cinder Block
Support





Office within 50 miles of
district
Mon-Sunday next day
service
Service Contract per year
or Time and material
Parts on hand or do we
need to keep spares
Include service contract
with proposal
Parts



Mounting brackets
HDMI cables from player
to display (1 to 50 feet)
Network cables (1-10
feet)
RS cables (1-50feet)

Initial Training and set-up

Training
Page 14
Item Description
LEANDER INDEPENDENT SCHOOL DISTRICT
DIGITAL SIGNAGE
March 31, 2015 2:00 P.M. CST (Local)


Page 15
One year of training as
new campuses come on
board
After one year, annual
training for new members
LEANDER INDEPENDENT SCHOOL DISTRICT
DIGITAL SIGNAGE
March 31, 2015 2:00 P.M. CST (Local)
Attachment G: Deviation and Non-Collusion Statement
Deviations to Terms and Conditions:
In the event the undersigned bidder intends to deviate from the general terms, conditions, or specifications
listed in the “Terms and Conditions” and other information attached hereto, all such deviations must be listed
below, with complete and detailed conditions and information also being attached (attach additional pages as
necessary.
____________________________________________________________________________________
____________________________________________________________________________________
Deviations to Specifications:
Vendors must list all specifications for item(s) proposed that differ from any
specifications/brands listed in Quotation. LISD will be the sole judge to determine if deviations
are acceptable in meeting the needs of LISD and participating members.
____________________________________________________________________________________
____________________________________________________________________________________
Non-Collusion Statement
_____
The undersigned affirms that they are duly authorized to execute this contract, that this
Initial
company, corporation, firm, partnership or individual has not prepared this bid in collusion
with any other Proposer, and that the contents of this Quotation as to prices, term or
conditions of said Quotation have not been communicated by the undersigned nor by any
employee or agent to any other person engaged in this type of business prior to the official
opening of this Quotation.
Suspension and Debarment Statement
_____
Non-Federal entities are prohibited from contracting with or making sub-awards under
Initial
covered transaction to parties that are suspended or debarred or whose principals are
suspended or debarred. Covered transactions include procurement of goods or services equal
to or in excess of $100,000. Contractors receiving individual awards of $100,000 or more and
all sub recipients must certify that the organizations and its principals are not suspended or
debarred.
The undersigned affirms that no suspension or debarment is in place, which
would preclude receiving a federally funded contract under the Federal OMB, A102, Common Rule.
Our bid is submitted according to: __________ deviations as listed above OR
__________ no deviations
DATE:__________________________________
CompanyName:_______________________________AuthorizedRepresentative______________________________
(Print Name)
Authorized Representative: __________________________________________ Title:__________________________
(Signature)
Page 16
LEANDER INDEPENDENT SCHOOL DISTRICT
DIGITAL SIGNAGE
March 31, 2015 2:00 P.M. CST (Local)
Attachment H: Central Texas Purchasing Alliance
Adoption Clause
USE OF CONTRACT(S) BY MEMBERS COMPRISING THE CENTRAL TEXAS PURCHASING ALLIANCE
(CTPA).
A.
If authorized by the Vendor(s), resultant contract(s) may by adopted by the member districts of the
CTPA as indicated below. Authorized members may purchase goods and/or services in
accordance with contract pricing and purchasing terms established by the Contract Lead District.
B. A list of members that may utilize the Vendor’s contract is listed on the CTPA website,
http://209.184.141.5/ctpa/members,htm.
C. Any district member wishing to utilize such contract(s), will contact the Vendor to verify that the
contract is available to them and will place its own order(s) directly with the successful Vendor.
The successful Vendor may contact member districts to inform them about the contract award.
There shall be no obligation on the part of any participating district to utilize the contract(s).
D. A negative reply by the Vendor will not adversely affect consideration of the Vendor’s Solicitation
response.
E. Each participating district has the option of executing a separate contract with the successful
Vendor, which may contain general terms and conditions unique to that contracting district. If,
when preparing such contract, the general terms and conditions of a district are unacceptable to
the successful Vendor, the successful Vendor may withdraw its extension of their offer to that
district.
F. The Contract Lead District shall not be held liable for any costs or damages incurred by another
district as a result of any award extended to that district by the successful Vendor.
BY SIGNATURE BELOW, THE VENDOR HEREBY AUTHORIZES THE MEMBER DISTRICTS AS
INDICATED BELOW, TO ADOPT ANY CONTRACT RESULTING FROM THE VENDOR’S RESPONSE TO
THIS SOLICITATION.
____
YES
____
NO
____
YES, with the exception of the following
Districts: ________________________________
Vendor Name: ____________________________________________________________________
Printed Name of Authorized Company Official: __________________________________________
Signature of Company Official: ____________________________________ Date: ______________
Page 17
LEANDER INDEPENDENT SCHOOL DISTRICT
DIGITAL SIGNAGE
March 31, 2015 2:00 P.M. CST (Local)
Leander Independent School District
Attachment I: Contractor Certification
Introduction: Texas Education Code Chapter 22 requires entities that contract with school
districts to provide services to obtain criminal history and fingerprinting record information
regarding covered employees. Contractors must certify with the District that they have complied.
Covered employees with disqualifying criminal histories are prohibited from serving at a school
district.
Definitions:
Covered employees: Employees of a contractor or subcontractor who have or will have continuing
duties related to the service to be performed at the District and have or will have direct contact
with students. The District will be the final arbiter of what constitutes direct contact with students.
Disqualifying criminal history: Any conviction or other criminal history information designated
by the district, or one of the following offenses, if at the time of the offense, the victim was under
18 or enrolled in a public school: (a) a felony offense under Title 5, Texas Penal Code; (b) an
offense for which a defendant is required to register as a sex offender under Chapter 62, Texas
Code of Criminal Procedure; or (c) an equivalent offense under federal law or the laws of another
state.
Direct contact: The contact that results from activities that provide substantial opportunity for
verbal or physical interaction with students that is not supervised by a certified educator or other
professional district employee.
On behalf of ______________________________________________ (“Contractor”), I certify
that [check one]:
[ ] None of the employees of Contractor and any subcontractors are covered employees, as defined
above. If this box is checked, I further certify that Contractor has taken precautions or imposed
conditions to ensure that the employees of Contractor and any subcontractor will not become
covered employees. Contractor will maintain these precautions or conditions throughout the time
the contracted services are provided.
Or
[ ] Some or all of the employees of Contractor and subcontractor are covered employees. If this
box is checked, I further certify that:
(1) Contractor has obtained all required criminal history and fingerprinting record information,
through the Texas Department of Public Safety, regarding its covered employees. None of
the covered employees has a disqualifying criminal history.
Page 18
LEANDER INDEPENDENT SCHOOL DISTRICT
DIGITAL SIGNAGE
March 31, 2015 2:00 P.M. CST (Local)
(2) If Contractor receives information that a covered employee subsequently has a reported
criminal history, Contractor will immediately remove the covered employee from contract
duties and notify the District in writing within 3 business days.
(3) Upon request, Contractor will provide the District with the name and any other requested
information of covered employees so that the district may obtain criminal history record
information on the covered employees
(4) If the district objects to the assignment of a covered employee on the basis of the covered
employee’s criminal history record information, Contractor agrees to discontinue using
that covered employee to provide services at the District.
(5) All covered employees hired after January 1, 2008, have completed the fingerprinting
process prior to performing any duties related to the District or having any direct contact
with students.
Non-compliance by Contractor with this certification may be grounds for contract termination.
___________________________
Contractor Signature
Page 19
_______________________
Date
LEANDER INDEPENDENT SCHOOL DISTRICT
DIGITAL SIGNAGE
March 31, 2015 2:00 P.M. CST (Local)
Attachment J: Conflict of Interest
Page 20