Krembil Research Institute
Small Equipment Competition (SEC)
2017 Guidelines
Application Deadline
May 19, 2017 at 4:00 PM EST
This funding opportunity is designed to support the acquisition of new research equipment at the Krembil and to
support investigators pursuing excellence in research and innovation. The SEC uses a one-time reimbursement
approach to provide up to $30,000 of small equipment costs for successful applications. The total funds available
will amount up to $100,000 for the 2017 competition year.
Eligibility to Apply:
 Applications will only be accepted from Principal Investigators (PI) of the Krembil Research Institute.
 PIs must hold a current appointment as a Senior Scientist, Scientist, Affiliated Scientist or Clinician
Investigator (CI) at the Krembil, or have submitted an application for an appointment pending approval.
 Affiliated Scientists must have support from their sponsoring PI including space in the sponsoring PI's
laboratory for the proposed equipment.
Budget:
 The maximum amount per application is $30,000 CDN.
 Investigators must provide a budget breakdown of eligible costs, including but not limited to a current
quote, maintenance charges, warranties etc. Currency of requested funds is required.
 Applications that exceed the maximum amount may be considered if matching funds are available. A
letter confirming the commitment of matching funds must be provided in the application.
Additional Guidelines
 Applications may be submitted by a single PI or by groups.
 A PI can submit no more than one solo application (for independent equipment) AND;
 A PI can submit a maximum of two (2) group applications (for shared or common equipment).
 Common equipment to be accessible by all Krembil users will be evaluated more favourably.
 Equipment requested may include both dry lab and wet lab components.
 Proposed equipment must fit within your designated laboratory space and remain on Krembil or TWH
premises – no additional space will be allocated.
 Awarded equipment must be purchased by the appropriate avenues (i.e., PR online; RIS for computer
equipment).
 Any equipment with an electrical component must be CSA approved.
Applications will be assessed using the selection criteria outlined below:
 Individual use, shared, or common equipment (20)
 Budget Justification (10)
 Required skill to operate (10)
 Need for/ Use of equipment (25)
 Excellence of research proposed (25)
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

Maintenance & sustainability (5)
Space to house equipment (5)
Approval/Final Decision
A selection committee will make their recommendation based on the weighted scores noted above. Applicants
will be notified of the results of the competition via email and funding will be provided after the equipment has
been purchased. Decisions will be final and application scores will not be released.
Use of Funds
Eligible Expenses
 Direct costs of equipment relating to the purchase, extended warranty and installation.
 Installation may include minor remodeling costs (i.e., connection to building services, electrical, data,
vacuum, plumbing).
 Must be a single piece of equipment (i.e., freezer) or several pieces which combine for equipment to
function together (must be well justified).
Ineligible Expenses
 Ongoing maintenance and servicing of equipment.
 Salaries or stipends of personnel to operate the equipment.
 Major infrastructure requests (new construction or structural alteration).
 Consumables.
 Additional funds due to changes in quotes.
 Previously purchased equipment.
Items to Note
 For equipment having a computing component, applicants should first consult Chip Campbell
([email protected]).
 For equipment to be housed in ARC, applicants should first consult Dr. Badru Moloo
([email protected]) and obtain a Letter of Approval.
 For common equipment, applicants should consult Frank Vidic ([email protected]) and obtain a Letter
of Approval.
 For equipment to be used with human subjects, please provide confirmation that REB approval has been
obtained.
 Please ensure exisiting building services are available, or that costs of these been factored into the
application.
 Applicable taxes should be factored into the cost. The UHN HST rate is generally 3.9%.
Submission Guidelines:
 Applications are due no later than 4:00 PM EST on May 19, 2017.
 Applications must be submitted using the 2017 application form below.
 Submission format: Submit one (1) copy of your application using the template provided by the Institute
via e-mail to [email protected].
 Late proposals will not be accepted, opened or read under any circumstances. There will be no exceptions
to this requirement.
 Once your application is received, no further changes or modifications will be permitted after the deadline
has passed.
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Krembil Research Institute
Small Equipment Competition (SEC)
2017 Application
Applicant Information
Principal Applicant Name
Krembil Scientific Appointment
Krembil Division or Clinical Program
Telephone
Office Address
Email Address
Co-Applicant Name
Krembil Scientific Appointment
Krembil Division or Clinical Program
Telephone
Office Address
Email Address
Co-Applicant Name
Krembil Scientific Appointment
Krembil Division or Clinical Program
Telephone
Office Address
Email Address
Please add more rows if required
Application Type
Individual
Shared
Common
Impacted Krembil Theme
Arthritis
Neuroscience
Vision
Other ______________
Scoring – 20 points
For equipment to be used by a single laboratory
For equipment to be used by a group of Krembil laboratories
For equipment to be accessible to all Krembil laboratories (preferred)
Impacted Disease Mechanism
Alzheimer’s disease
Epilepsy
Glaucoma
Macular Degeneration
Osteoarthritis
Parkinson’s disease
Rheumatoid arthritis/ SLE
Spinal Cord Disease
Stroke
Other ______________
Equipment Requested
(specs to be appended)
Item name
Is the item CSA approved?
Yes
No
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Budget Justification
Scoring – 10 points
(justification and quote to be appended)
Purchase Price
Warranty
Installation
$
$
$
Total amount requested
$
Matching Funds
(for equipment that exceeds $30K)
Not applicable
Yes (if yes, confirmation to be appended)
Have you applied for equipment support from other sources, internal or external to UHN?
If yes, please complete program information below
Program Competition
Decision Pending (Y/N)?
Awarded (Y/N)?
Date of Support
Amount
Required Skills to Operate
Scoring – 10 points
Who are the intended users of this equipment?
Does the equipment require specialized training to operate?
Do the proposed users have the necessary skillset to operate the equipment? How will current and
future training be provided?
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Need & Use of Equipment
Scoring – 25 points
Please describe the impact this equipment would have to the proposed users if the application is
successful. Rationale should include the research approach and methodology.
Please describe the negative impact the proposed users would incur if the application is NOT successful
Research Proposed
Scoring – 25 points
Please outline the research proposed by the applicant & co-applicants in connection with the use of
this equipment.
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Maintenance & Sustainability
Scoring – 5 points
Please describe the means to sustain the equipment (servicing, consumables used while operating,
ongoing financial responsibilities etc)
Space Considerations
Proposed location of new equipment
Scoring – 5 points
____________________________________________________
Validation of proposed location
Yes, attachment of confirmation included (if space is
outside of own allocation)
No, equipment will be accommodated within
pre-allocated space
Is new or additional space requested?
Yes, new space is required
No, equipment will be accommodated within
pre-allocated space
Attachments:
 Budget Breakdown & Justification
 Equipment Quote
 Matching Funds Confirmation (if applicable)
 Space Validation (required for common equipment and for equipment to be housed in ARC)
 Other
Signatures:
Principal Applicant
Name
Signature
Date
Name
Signature
Date
Name
Signature
Date
Co-Applicant
Co-Applicant
Please add more co-applicant signatures if applicable
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