5S Workplace
Ancillary Testing Inventory storage
BB120
April 2009
Objectives
Standardized work
practices or operating
in a consistent and
standardized fashion.
Everyone knows
exactly what his or her
responsibilities are to
keep above 3S's…
Systematic Cleaning
or the need to keep
the workplace clean
as well as neat.
Everything is
restored to its place.
Going through all the
supplies, materials,
etc., in the cabinet
and work area and
keeping only
essential items.
Everything else is
stored or discarded.
Focuses on
efficiency. For every
thing there should
be a place and every
thing should be in its
place.
Sustaining the discipline: Refers to maintaining and reviewing standards. Once the previous 4S's
have been established, they become the new way to operate.
Site Selection
Criteria:
– Establish the Laboratory as a LSS leader that can
coach/mentor/teach by doing.
– Activity must have some level of financial impact.
– Project size will allow for a quick ROI.
– Use a common skill set that can easily bridge to other
applications and projects.
– Select a shared resource supporting multiple staff.
– Area will allow ATC to be the sustaining owner.
“ATC Supply Closet”
Current State
View from
doorway
entrance into
room
Current State
It is difficult to obtain
items and see the
inventory on hand
Planning the 5S event
View from
doorway entering
room
Created a
training
supply shelf
Future State
Organized shelves
to function as a
CBOC supply
cabinet
Future State
Storage behind
door now
isolated to one
function
Inventory signal
“kanban” version 1
created to signal
low volume or
expiration of
product
Functional space
created for CBOC
transport
Expense
• Time
8 hrs
• Cost of labor
Staff
Rate
Hours
Total
2
$38
8
$608
• Supplies
– Organizers obtained from SPD
– Label maker and tape
– Re-purposed existing carts
Results
• Completed project in ≈8hrs (planning time
included)
• Items removed?
– Diabetic cart, glucose meter set up boxes, bone marrow slides—still in
progress, Moved administrative supplies to admin side, unpacked packing
supplies for transparency and organization
• Organization achieved?
– A search for 5 CBOC requested items:
Unorganized supply closet average 25 min Approx 5
minutes to each area of main lab to fill order requesting items from all departments
5S supply closet
average 5min
20 min advantage per visit
Results
• Inventory made functional
– (In progress, measuring inventory usage, waste and
distribution to CBOC sites)
– Cost of inventory--Goal: To accurately determine the
distribution of lab supplies to CBOC sites from the
Mpls VA (TBD month of June—waste monitoring
report and Misc. supplies budget allocation)
• Room layout
– reduced motion– no longer need to go to 5
departments to obtain lab items for CBOCs
• Developed a transferable “5S” skill set to spread
to CBOC sites
Lessons Learned
• Pre-planning: The pre-plan allowed the owner of the
project and I to commit to a functional space in a timely
manner. Since this 5S involved moving heavy items such as
a refrigerator & wiring, removing casing & painting which
needed to be coordinated across services, the commitment
to the pre-plan was our commitment to the change.
• Task organization: Once the event was underway, some
new ideas surfaced. The commitment to the pre-plan
allowed us to focus on the space as a functional supply
closet.
Lessons Learned
• Tools that enabled functional inventory space: I utilized an
affinity diagram to come to a conclusion about the storage
of bone marrow slides. Based on accreditation
requirements and storage space, a disposal plan was
implemented and the results are TBD. Sometimes, a
problem is beyond the scope of the 5S event and requires
additional time to proceed with the process. The 5S event
can still proceed as planned as long as problem is identified
and a process is implemented.
• Change is difficult: Metrics enabled us to answer the
question: “How is this space most functional?”
Results to sustain and spread
• The results from this 5S will sustain with the
posted “Future State” pictures on each
cabinet.
• The 5S is intended to spread to other areas
beginning in June 2009. Two LEADS
participants will help with the next 5S event,
then each LEADS participant will lead a 5S
event to present as a project.
Pictures to sustain event
Pictures
placed
of 5S
shelves
posted
on shelf
to
sustain
event
Questions?