Yorkshire Sport Foundation
Nepshaw Lane South
Morley
Leeds
LS27 7JQ
0330 2020280
www.yorkshiresport.org
April 2017
Dear Team Manager,
South Yorkshire School Games Netball – Wednesday 5th July 2017 – English Institute of Sport, Sheffield.
Congratulations on your successful qualification to the South Yorkshire Summer School Games festival!
This letter contains detailed information regarding the events to allow the day of the games to run as
smoothly as possible. Please ensure you have fully read and understood all the information contained within
this letter. You should also visit our website to download the following useful documents (via this link http://www.yorkshiresport.org/sginfo)
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Schedule of events
Sport information and rules which apply to you
Welfare and safeguarding summary
Photography withdrawal of consent form
Risk assessments
Event manual
Schedule of Events
Please be aware that these include approximate finish times only (as times may vary dependant on the
number of teams entered). The netball competition will commence at 12:00pm sharp.
School Responsibility
The named Team Manager is responsible for the welfare of their team members at all times during the
event. Each individual team MUST have their own assigned team manager.
It is a requirement that Team Managers have the following information for each team member with them on
the day;
 Medical information
 Emergency contact information including consent of parents/guardians for the young person to
attend the event
 Photo and video consent. If there are any objections regarding the taking of photographs please
ensure we are aware of this as soon as possible to allow provision for this to be put in place.
Please ensure you have read the Welfare and Safeguarding Plan before the event.
The Team manager is responsible for the behaviour of their children on the day, please ensure they are
respectful of official’s decisions within the spirit of the games.
Parking Information
Ample parking is available for cars and mini buses onsite at the EIS (S9 5DA). If you intend to attend the
opening ceremony, parking is available at Abbeydale Sports Club
Opening Ceremony
You are invited and encouraged to attend the grand Olympic style opening ceremony (on the cricket pitch at
Abbeydale Sports Club - S17 3LJ) at 10:00am before your competition begins. We understand that this isn’t
ideal for all schools competing at offsite locations so feel free to register at the EIS if you can’t make it, in this
case you will need to be there no later than 11:15am.
Registration Point
All team managers will register their team on the Olympic hockey pitch (as you enter Abbeydale sports club
on the right hand side) if you are attending the opening ceremony. If not you can register at the EIS from
11:15am.
Team managers are responsible for registering the team and will receive an identification badge which must
be worn throughout the day. It is important that young people are fully supervised at all times or they may
not be allowed to compete.
Each team will be given a pack of district coloured t-shirts during registration, which is open from 9am. We
encourage all participants to wear their t-shirts during the opening ceremony - all t-shirt sizes are
approximate.
Changing and Toilets
Changing rooms and toilets are available to use throughout the centre – please follow centre signs.
N.B. Toilets and indoor areas will not be secure. Personal possessions left in these areas are at your own risk.
Toilet facilities are also in use by other members of the public (we do not have restricted access), children
should be accompanied at all times.
Welfare and Information Point
The welfare and information point on the day will be located at the results table. Please see a member of
staff in green if you need anything.
Spirit of the Games
It is a fantastic achievement for the young people to reach the
Level 3 School Games and we want to encourage fair play
throughout all aspects of the finals.
The event will be supported by young leaders & volunteers who
without their help and dedication the Games wouldn’t be
possible!
Please respect all decisions of the officials.
By registering to attend, your school, staff and participants agree to abide by the values of the School
Games.
Lunch
Lunch will not be provided on the day for Team Managers or participants. We encourage all participants to
bring a drink (in a container they can refill) and a packed lunch. There is an onsite café open all day.
Contacts
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Event staff will be across the site in Green polo shirts, please ask if you require any assistance.
The safeguarding and welfare lead on the day is: Simon Pugh – 07795 305 792
The event manager is: Lucy Wall – 07722 259 039
First Aid is being provided by EIS trained staff, a member of the event team will issue first aid if
needed
Further Information
 All documents and information can be found on the Yorkshire Sport Foundation website:
 http://www.yorkshiresport.org/sginfo
 Travel time from Abbeydale Sports Club to EIS is approx. 30 mins by car.
Across South Yorkshire hundreds of schools have already taken part in local events and competitions as
qualifying rounds for the South Yorkshire finals.
We wish you and your team success in your competition and more importantly that it is an enjoyable
experience for all.
Yours Sincerely,
Lucy Wall
Events Officer