Event Scenario Template
(Event name)
(Date and time)
(Venue, including room number)
(Venue address)
(City, province/territory)
Host
 List name and title
Special Guests
 List names and titles
Support Staff
 From your organization - names, titles and cell phone numbers
 From partner organization(s) - names, titles and cell phone numbers
 Suppliers - (ex. caterer, photographer/videographer, venue contact, audio-visual technicians,
equipment rental contacts, etc.)
Set: (Room Name/Number)
 Wi-Fi password
 List of rentals
 List of audio-visual/technical requirements
 List of signage and printed materials
 Catering
Event Scenario: (Date)
10:00
Site walk-through with support staff
10:30
Set up rentals and technical requirements
12:00
Guest registration and media check in
12:30
(Host) provides introductory remarks and introduces main event
12:35
Main event (ex. panel, keynote speaker, auction, etc.)
1:00
(Host) thanks main event participants and provides closing remarks
1:05
Photo op (ex. keynote speaker interacts with guests)
1:15
Send media release and photo to media list
1:30
Event concludes
Contact:
(Name and contact information of event planner)