2011 SONC Winter Games – Alpine
Skiing/Snowboarding
Head of Delegation Information
We Are Here For You!
If you have questions about this info, if you get lost, if you are going to miss the coaches’
meeting, whatever – call us!
Call one of the following people:
French Swiss, Laurie Karr @ 828-295-9311
Kelly Vaughn, SONC Sr. VP of Sports Operations, 919-818-7321
Sheila Ryan, SONC Logistics Manager, 919-818-4549
This document will serve as a guide for the information we have available for you to have a
quality experience at the 2011 SONC Winter Games – Alpine Skiing/Snowboarding. We realize
that there is a long list of documents available on our Web site so this document includes links
to those documents to make navigation easier. Simply hold the CTRL key and click on any text
in blue to access these links. Many of the documents are standard for each state-level event.
You may not need to read all of this information because you are already familiar with it, but you
are responsible for knowing it!
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Standard Event Information
Here are some links to documents available for every event if you need a refresher or if this is
your first event!
Head of Delegation Responsibilities
Here is an overview of what an HOD should do for their delegation
Local Program Preparation Checklist
This can help you ensure you’ve thought of everything!
Sample Preparation Letter
This is an example of a letter to delegation members provided by Colleen Lanigan, Special
Olympics Orange County
Mileage Chart
This document can provide an approximation of how far your drive will be.
General Policies & Procedures
Make sure you are familiar with SONC’s policies about medical transports, use of 15-passenger
vans, smoking & alcohol, etc. You are responsible for being familiar with and helping to enforce
these policies.
Competition Policies & Procedures
Here is where you can learn about filing protests, familiarize yourself with the athlete & coaches’
codes of conduct, etc. Information regarding sport rules committees is also available online.
Event Services Summary
This is a summary of the various services at the event including information services,
transportation, and medical.
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General Information
Overall Schedule
Driving Directions to the Hotels
This document has the street address; very convenient if you’re using a GPS system!
There is ample parking.
Map to Appalachian Ski Mountain
940 Ski Mountain Rd., Blowing Rock
828-295-7828
Delegation Check-In Process
When:
Where:
Who:
Sunday –12:00-12:45pm
Appalachian Ski Mountain.
Only the head of delegation and/or one coach should come to Head of Delegation
Check-In area to prevent congestion. Please direct the rest of the delegation to
the equipment area.
How:
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Confirm possession of all athlete participation forms.
Record scratches.
Pick up arrival envelope containing welcome information and all credentials
for the delegation.
Confirm that you have all credentials at that time.
Proceed to the coaches’ meeting.
Meals
Sunday
Lunch – on your own prior to start of event
Dinner – at Meadowbrook
Spaghetti with Meat Sauce
Chicken and Penne Pasta
Garden Salad
Garlic Bread
Fruit Cobbler
Monday
Breakfast – at hotel
Lunch – on your own with allowance provided by SONC (check will be mailed to HOD)
Dinner – on your own on the way home with allowance provided by SONC
Sports Nutrition Tips
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Competition Information
Coaches’ Meeting
We have made attendance by every coach from each local program at the coaches’ meeting
mandatory. Valuable information and updates are provided during these meetings. If a coach
does not attend, that program is subject to penalty, including losing the ability to protest for the
duration of the Games.
Mandatory Coaches’ Meeting
12:00 or 12:30pm in the Snow Cloud Room
If a representative is unable to attend the meeting due to circumstances beyond their control,
please contact one of the people listed on the front of this packet.
Sports Notes & Winter Games Rules of Competition
These documents contain all competition reminders and guidelines. Make sure all coaches and
athletes are familiar with this information!
Please review the special notice from Appalachian Ski Mountain.
Please also review the Coaches List to ensure that ski/snowboard packages have been
arranged for the correct individuals.
Opening Ceremonies & Dance
Opening Ceremonies will be held at the Meadowbrook Inn at 7:30pm Sunday night after dinner.
The dance will immediately follow at 8pm. Please review the reminders for these special
events.
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