CASES21 Student
Data Transfer
May 2016
CASES21 is being enhanced to include new
functionality for transferring student
information between government schools.
The changes will include the ability to enter
and transfer additional student wellbeing,
welfare and legal data, as well as information
about learning support, general skills and
teacher recommendations.
The information will be available in a newly
designed Student Information Full Details
report.
What is changing?
CASES21 (v57) will include new data entry
screens, a Student Information Full Details
report, and the ability to transfer student data to
another government school.
Parents will no longer need to complete a new
enrolment form each time their child moves to
another government school as the data will be
transferred with their child.
Why are these changes being made?
The 2015 VAGO Report on Education
Transitions contained a number of
recommendations to improve student
transitions, including that the Department
develop a suite of resources to support schools
to transition middle years’ students, specifically:
•
•
Clear advice to schools on the use and
disclosure of children’s information and data
A standardised minimum set of data for
transitioning students.
In response, the Department agreed to:
•
Undertake work on a new transfer policy and
guidelines for all student transfers, including
transitions between Year 6 and Year 7. This
information is now available on the DET
website at:
www.education.vic.gov.au/school/principals/
spag/participation/Pages/transfers.aspx
For further information please contact:
Madeleine Jenkins
[email protected]
Michelle Hill
[email protected]
•
Develop a school transition template that
includes personal, medical and achievement
information and incorporates advice on data
that can and should be transferred when
students move between government
schools.
When can schools start using the new
CASES21 enhancements?
From July 2016, when a student transfers to
another government school, the option to use
the enhanced version of the CASES21 Student
Data Transfer function will be available to all
schools.
It is anticipated that refinements will be made
over subsequent CASES21 updates prior to the
full implementation in 2017.
From July 2017, all schools will be expected to
use the enhanced functionality of CASES21,
including the additional risk/support/
achievement fields if applicable, when
transferring a student from one government
school to another.
How will these changes benefit schools
and students?
•
The data entry process will align with
current student transfer policy/requirements.
•
There will be secure, consistent and efficient
transfer of standardised student information
across all government schools.
•
Student duty-of-care and risk obligations will
be met.
•
Transferred data will be consistent with
privacy legislation.
•
There will be a substantial reduction in
administrative time required of secondary
schools to update CASES21 with new
student data.