Position
Associate Dean, Admissions & Records #AC08-0159
Admissions and Records/Student Services/Santa Ana College
Salary
2008-2009 Management Salary Range Schedule
Grade D $8,497 - $10,752/month
Benefits
The District provides excellent medical and dental coverage and life insurance of a minimum of $50,000 and a maximum not to
exceed the annual salary of the employee. Holidays, sick days, and vacation are earned in accordance with the Administrative
Handbook. Payroll deductions include the State Teachers’ Retirement System.
Starting Date: As soon as possible after the offer of employment.
Deadline to Apply: Monday, September 29, 2008
GENERAL RESPONSIBILITIES
Overall responsibility to the Vice President of Student Services for the supervision and administration of all college services and
programs provided through the Office of Admissions and Records, and the submission and maintenance of required data for state
apportionment reports; responsible for understanding and applying related laws and regulations.
SPECIFIC RESPONSIBILITIES
Development and Delivery of Student Services
Overall supervision of the Office of Admissions and Records including admissions, residency, registration, maintenance of student
academic records, evaluation and degree verification and related information systems, student fees and waivers for the credit and
continuing education programs including all support services and special activities. In partnership with Information Technologies
Services (ITS), develops and maintains college information systems for above areas. Reviews programs, services, activities and
expenditures for compliance with applicable laws, regulations, guidelines, policies and procedures. Is responsive to the needs of a
culturally diverse community.
Personnel
Responsible for recommending the hire, transfer, lay-off, recall, promotion, assignment, discipline, training, and professional
development of all unit personnel; also responsible for administering collective bargaining agreements, employment and promotion
procedures; compliance with policies, rules and regulations regarding personnel, evaluation of assigned staff, and providing
direction and assistance wherever a need for improvement is identified.
Students
Responsible for handling student complaints and resolving conflicts regarding admissions, records, registration, academic standards,
and other functions. Interprets and recommends policies and programs to address student needs in areas of responsibility.
Budget/Funding
Responsible for timely and accurate preparation and administration of budgets for assigned programs and functions; seeks additional
and alternative funding for programs and activities.
Planning
Responsible for timely preparation of enrollment and attendance projections. Plans and schedules admissions and registration
activities and college implementation of related automated student information systems and services.
OTHER PROFESSIONAL RESPONSIBILITIES
Responsibility for advising, chairing and supervision of service area committees and task forces, including coordination as
appropriate with administrative colleagues district wide. Represents the college on professional organizations related to area of
responsibility.
ESSENTIAL FUNCTIONS
Plan, organize and directs the staffing, delivery and evaluation of programs, activities and staff assigned in areas of responsibility;
substantial responsibility for procurement, expenditure and accounting for funding and programs in compliance with applicable law
and policy, and related reports. Resolves student complaints, petitions, conflicts concerning exceptions to policies, and special needs
to maximize performance and access to programs. Oversees residency determination, transcript evaluation, waivers and credits.
Plays a major role in the planning, implementation and maintenance of the automated student information systems.
REQUIREMENTS
Minimum Qualifications
Possess a Masters degree; plus at least one year of formal training, internship, or leadership experience reasonably related to this
administrative assignment; or possess a California Administrative or Supervisory Credential authorizing service at the community
college level.
Desired Skills and Qualifications
Five years of progressively responsible experience in admissions and records or a related student services activity at the
postsecondary level. Ability to prevent and resolve conflicts and problems, plan, measure and evaluate transcripts and programs,
supervise staff, analyze and apply laws, rules and regulations, plan student information systems concerning records management,
build consensus and organize and evaluate programs and services.
Selection Criteria
Application Screening:
In addition to the requirements and responsibilities listed, the following criteria will be considered in selecting candidates for
interviews:
 Educational experience-breadth and depth
 Work experience-breadth and depth
 Demonstrated leadership capabilities
 Program development
 Community involvement
 Demonstrated experience working with a diverse socioeconomic community
 Demonstrated ability to work cooperatively with others
Based upon the information presented on the application materials, a limited number of candidates with qualifications most pertinent
to the position will be invited to participate in the selection process, which may include a written test and oral interview.
Interview:
Applicants selected for an interview may be required to take additional tests or assessments and will be notified of such prior to the
date of the interview. During the oral session, those selected for interviews will, in addition to the above, also be evaluated on the
following factors:
 Oral communication skills
 Presentation
 Problem solving skills
 Successful performance demonstration
 Writing skills/demonstration
A predetermined set of questions will be asked of all applicants interviewed. Applicants are requested to provide thorough yet
concise information on their related experience to ensure correct evaluation of their qualifications. Evaluation criteria will be
applied consistently to all applicants.
Method of Application
For consideration in the selection process, interested persons must complete online District Application by the specified closing date
for the position at www.rsccd.org. All materials must be submitted online. A computer and scanner is available at the Human
Resources Office (4th floor), 2323 North Broadway, Santa Ana, CA 92706, between the hours of 8:00 AM and 5:00 PM, Monday –
Friday.
In addition to application, please submit the following required materials:
 Resume
 Unofficial transcripts (showing that the minimum qualifications are met)
Travel reimbursement is available to those meeting the established district criteria.
Pre-Employment Requirements
Candidates selected for employment will be required to provide current verification of a negative TB test or chest x-ray, complete
the district's fingerprinting process, and bring proof of their legal right to work in the United States. Cost of TB testing,
fingerprinting and the fee for criminal records check will be paid for by the candidates.
The District is an equal opportunity employer and does not discriminate against any employee or applicant for employment because
of race, sex, color, age, religion, national origin, disability, marital status, Vietnam-era veteran status or sexual orientation.
The District will make reasonable accommodations for applicants with disabilities. Applicant should contact the Human Resources
Department for assistance.
Post: Monday, August 25, 2008
Associate Dean,
Admissions & Records
AC08-0159
Administrative