NORTHEASTERN COLORADO
ASSOCIATION OF LOCAL GOVERNMENTS
231 Main Street, Suite 211 ~ Fort Morgan, Colorado 80701
(970) 867-9409 (970) 867-9053 FAX
INVITATION TO BID
NECALG Insulation and Weatherization Materials
DUE BACK BY 1:00 PM JUNE 6, 2011
Contact for Questions: HJ Greenwood, 970-867-9409, ext. 236
The Northeast Colorado Association of Local Governments (NECALG) is a tax-exempt,
public non-profit Organization performing energy conservation measures under grant
funding provided through both public and private sources. The NECALG annually
requests bid offers for the purchase of products as a means of determining vendors for the
fiscal year of July through June.
Consideration will be given to our evaluation of products we have used in the past, to
individual prices, to average for all prices, to freight pricing structure, and to minimum order
requirements. Products and services purchased through this Invitation to Bid will be used
in the Weatherization Program’s efforts to improve the energy efficiency of residential
dwellings. All products and services offered in response to this Invitation to Bid must be
appropriate and suitable for that use. All bids must be submitted to the address or fax
number above.
Please include all pertinent product literature along with bid submittal, including all
warranty information (please specify what is and is not covered).
The NECALG does not obligate itself to accept the lowest, or any other proposal, and
reserves the right to reject or negotiate any or all bids, to waive any informalities or
irregularities therein, to make multiple awards, to consider any and all factors the NECALG
deems appropriate, and to accept any proposal deemed desirable.
NOTE:
All offers represented on this bid shall be the final delivered on-site cost for each
product. Any price offered if part of a delivery of other items (for example part of a bulk
delivery of insulation) or packaged deal (minimum order for the delivered price), must be
specified as to limitation of the offer, otherwise we will assume individual order of the item
will be at the stated delivered price. Additional information may/should be attached if
necessary to explain.
Only bid on those items you wish to be considered for becoming a supplier to
the NECALG. This “INVITATION TO BID” is for Insulation Products as well as various
materials used in weatherization of a home. Vendors may bid all or part of these
products. However, All offers represented on this bid shall be the final delivered
on-site cost for each product.
Again, all material prices must be the final delivered prices for delivery to BOTH
the NECALG main Offices’ warehouse located at 201 ½ Railroad Ave, Fort
Morgan, Colorado 80701 and the NECALG’s satellite Office, located at 813 E. 18 th
St, Greeley, Colorado 80631.
IN RESPECT TO THE INSULATION PORTION OF THIS INVITATION, due to space
limitations in the Fort Morgan Warehouse, storage space is not sufficient to support
quantities such as a 53’ trailer-load cellulose delivery, however, it is desirable and required
for cellulose delivery at our Greeley location For this offering, please propose offers that
shall not exceed present limits, within limitations of local Fort Morgan warehousing space
(a single load of 12,000 lb. of packaged cellulose for example). Each product listed below,
unless otherwise stated, must conform to minimal standards noted for that item. Failure to
meet such criteria will render the offer rejected.
The following “conditions” are in effect for this bidding process:
1. Consideration will be given to our evaluation of products we have used in the past,
to individual prices, to average for all prices, to freight pricing structure and to
minimum order requirements.
2. An appeals process is available. All appeals must be in writing and addressed to:
NECALG Executive Director, 231 Main Street, suite 211, Fort Morgan, Colorado,
80701. Appeals must be made within 15 days of NECALG’s decision. The
NECALG Executive Director will issue a decision in written form within 30 days; all
appeal decisions made by the Executive Director are final.
3. All bids become the property of the NECALG and will not be returned to the bidder.
4. All price quotes, terms and conditions of the bid shall remain fixed and valid from
July 1, 2011 to the end of June, 2012. Please do not offer any quotes that you the
vendor cannot comfortably hold for the entire period of this purchase Agreement.
All price quotes must include any and all projected cost increases during the time
period specified above and final shipping and delivery charges to warehouse
locations in BOTH Fort Morgan and Greeley, Colorado warehouse locations.
5. The Bid shall be signed by the person legally authorized to bind the bidder.
6. Failure to furnish any supportive or supplemental information or data if requested or
failure to follow the format may disqualify the Bid.
7. A successful Bidder will be formally advised by telephone and/or e-mail within 7
days of Board approval.
8. Issuance of the Invitation to Bid does not constitute a commitment by the NECALG
to award a Bid.
9. The Agency will notify unsuccessful bidders within thirty (30) days after bids are
received.
10. All items must meet proper ASTM, F.S., CFR and State of Colorado’s Governors’
Energy Office (GEO) Standards, as applicable. Vendors shall warranty all materials
for one (1) year against defects in material (and workmanship, if applicable) for the
date of provision.
11. Any accepted offer shall not be construed as exclusive for the purchase of
weatherization materials.
12. Vendors must be able to supply products within five (5) working days from receipt of
the Agency’s Purchase Order.
13. A successful bidder agrees to maintain all records applicable to the materials letter
of award for a minimum of four (4) years. Access to these records shall be given to
the NECALG, GEO, or representatives of Federal and State governments upon
request.
14. A successful bidder agrees to waive the right of placing a lien upon any housing unit
served under or through the proposed award as a recourse for nonpayment or any
other reason and specifically waives all rights and authorities contained in the
Colorado Mechanics Lien Laws, Article 22 of Title 38 CRS
15. A successful bidder agrees to comply with the letter and spirit of the Colorado
AntiDiscrimination Act of 1957, as amended, and other applicable laws respecting
discrimination and unfair employment practices, (24-34-402, CRS). Supplier shall,
in the performance of his obligations under these Conditions, comply with all
applicable affirmative action and equal opportunity laws, regulations, and policies.
The supplier shall remain in compliance with the Copeland “Anti-Kickback” Act and
the provisions of the Contract Work Hours and Safety Standards Act.
16. A successful bidder warrants that no person or selling agency or other organization has been
employed or retained to solicit or secure this bid for a compensation, percentage,
brokerage, or contingent fee. For breach of violation of this warranty, the NECALG shall
have the right to refuse the bid in its entirety.
17. A successful bidder agrees in accordance with the Privacy Act of 1974, that the bidder will
be responsible for the confidentiality of all data disclosed to it by the NECALG.
18. Due to NECALG Accounts Payable process, checks are issued following a monthly
meeting of regional Board members every third Wednesday of each month. Monthly
billing cycle closes after the second working day of each month. Invoices received after that
date potentially may not be paid until the next cycle the following month.
19. The NECALG reserves the right to cancel an awarded Vendor with 30 days written notice
should continuation of the Award no longer be in the best interest of the NECALG, due to
loss of funding, change in scope of program or other conditions detrimental to the
Organization such as quality of product or servicing of this Award as detailed.
20. In accordance with Title 8, CRS, Article 17.5, your company’s authorized signature below
indicates that “As a prospective contractor for the above mentioned bid, I (we) do hereby
certify that, as of the date of the certification, I (we) do not knowingly employ or contract
with an illegal alien.”
21. Davis-Bacon provisions apply to the Weatherization Program.
22. In accordance with ARRA, Small, Minority and Women’s Business Enterprise requirements
apply. NECALG will provide practicable opportunities for small and disadvantaged
businesses to compete and participate as prime and subcontractors while ensuring that the
agency procures supplies and services at fair market prices
When it is noted that an “equiv” or equivalent item may be offered, a sample of that proposed
item must be provided with the submitted offer. This may include on the insulation offer, (five
(5) bags cellulose for equivalent product, two (2) bags blowing fiberglass for equivalent product,
and/or samples of the various batting) as well as specific coverage charts, specification sheet, and
MSDS for specific calculation and testing. In addition, at least two (2) references of existing
weatherization programs that have used the product(s) for more than six months. Also see
individual items listed for any other requirement(s).
****DUE BACK BY 1:00 JUNE 6****
VENDOR INFORMATION AND CERTIFICATIONS
I hereby certify that the attached is our bid offer for materials to the Northeast Colorado Association
of Local Governments’ Weatherization Program. I have read, understand and agree to comply with
the conditions outlined in this Invitation For Bid.
Business/Firm :______________________________________________________________
Mailing Address: _____________________________________________________________
_____________________________________________________________
Billing Address: _____________________________________________________________
______________________________________________________________
Telephone
: _________________________
FAX:_________________________
Email Contact Address: ________________________________________________________
Electronic Invoicing and Statements Available? _____Yes _____No
Number of years in Supply Business in Colorado _______________
Listed with the Local Better Business Bureau (Colorado if multistate) ____Yes ____No
if yes, # of years_____ Rating (Circle One) A+, A, A-, B+, B, B-, C+, C, C-, D+ or less
With signature below, I guarantee all information presented herein is accurate and all prices quoted
within are valid until June 30, 2012, signed:
Authorized Signature:_________________________________________________________
Print Name of Above:_________________________________________________________
Title or position in company:_____________________________________________________
Date of signature:_________________________
Materials
1
Clarification
?
Cellulose – loose-fill
dry dense pack,
“Green Fiber” or
equivalent
2 Same as “1”above, but
in drop-ship trailer to
our location.
3 Fiberglass – loose-fill,
Owens Corning “ProPink or equiv.
4 R38 unfaced fiberglass
batt, 15 or 23” Owens
Corning (OC) or equiv.
5 R19 unfaced fiberglass
batt, 15” or 23” (OC)
or equiv.
6 R19 kraft faced
fiberglass batt 15” or
23” (OC) or equiv.
7 R11 unfaced fiberglass
batt, 15 or 23” Owens
Corning (OC) or equiv.
8 R11 kraft faced
fiberglass batt, 15 or
23” Owens Corning
(OC) or equiv.
9 R11 FSK fiberglass roll
48” wide
10 R11 unfaced fiberglass
roll – 48” wide
Specify Bag
Size
11 Polyisocyanurate foam
Bd, 4’ x 8’, “Exposure
Rated Thermax brand
or equiv. 1”
12 Polyisocyanurate foam
Bd, 4’ x 8’, “Exposure
Rated Thermax brand
or equiv. 1 ½”
Per sq. ft.
Continues Below
Specify Bag
Size
Specify Bag
Size
Per sq. ft.
Per sq. ft.
Per sq. ft.
Per sq. ft.
Per sq. ft.
Per sq. ft.
Per sq. ft.
Per sq. ft.
Manufacturer
or identifier
(if pertinent)
$ Per
Bag, lot,
each, ?
Comment or Notes
from Vendor?
13 1 ¼” Wood plugs,
tapered each
Specify lot
size
14 2 ½” Wood plugs,
tapered each
Specify lot
size
15 2 ½” Plastic plugs, with Specify lot
gripping tabs
size
16 4” Plastic plugs, with
gripping tabs
17 2 ½” Foam plugs
each
18 Aluminum skirting for
loose fill barrier,
“Insulshield” brand or
equiv. with tabs 14” –
18” tall
19 20 ga. Aluminum
flashing, 20” x 50’
Specify
dimensions
20 6 mil plastic sheeting
Clear 8’ x 100’
21 6 mil plastic sheeting
Clear 12’ x 100’
22 6 mil plastic Sheeting
Black 8’ x 100’
23 6 mil plastic Sheeting
Black 12 x 100
Per sq. ft.
24 “Peel & Seal” or equiv
self-sticking
aluminized, asphalt
tape. 6” wide
Per lineal ft.
25 Pipe Insulation Foam,
3/4” thick wall, 5/8 ID
26 Pipe Insulation, Foam
3/4” thick wall, 7/8” ID
Per 6’ piece
Continues Below
Specify lot
size
Per lineal ft.
Per sq. ft.
Per sq. ft.
Per sq. ft.
Per 6’ piece
27 Roof Coating/sealer.
Elastomeric based,
white, “Conklin” brand
or “suspended solids”
equiv., 5 gallon
buckets
each
28 Light weight spackle,
“One Coat” (Red Devil,
DAP Fast n Final or
equiv)
Each, Specify
container
size
28 Spackle – Exterior,
B “Synko” Brand or
Equiv., gal. pail
29 Mastic Duct Sealant –
Water based, “Airseal
#22” or equiv. Must
be safe for interior use
and internal furnace
duct applications
Each, Specify
container
size
30 Siliconized Acrylic
Caulk, 30 yr rated min.
Clear or White 10 oz
tube
31 100% Silicone, Clear or
White, 10 oz tube
Specify lot
size
32 High temperature
silicone/ RTV, “Red
Devil” or equiv, 10 oz
tube
33 Roof sealant, Asphalt
based, 10 oz tube
Specify lot
size
34 Elastomeric caulk,
“LEXEL” brand or
equiv, 10 oz tube
35 Spray Foam, small can
ea
Specify lot
size
Continues Below
36 Spray Adhesive,
Specify lot
size
Specify lot
size
Specify can
size
Specify can
“Nashua 357” or
equiv, ea
37 Foil-faced plastic
barrier, Reflectix,
AstroFoil, FoilRay or
equiv. 4’ x 50’ rolls
38 Roof Vents – painted
steel or galv., 40 sq. in.
min
size
Per sq. ft.
each
39 Door Weatherstrip,
each
foam flap-type,
aluminum carrier
“Proseal” or equiv (not
silicone or rubber seal)
40 Door Triple-flange
each
Sweep. Alum. carrier
41 Ridged molded plastic
swamp cooler cover,
22 x 22
Each
Compact Fluorescent
Light bulbs (CFLs)
42 13 – 15 watt equiv or ? State watt
per each, state lot size size offered
43 18 – 20 watt equiv or ? State watt
per each, state lot size size offered
44 25 – 27 watt equiv or ? State watt
per each, state lot size size offered
45 Carbon Monoxide
Alarms, with LED
display, complete with
5 year lithium ion
battery
46 Low-volume shower
heads, 1.5 gal/min
Specify lot
size
47 Low-volume hand-held Specify lot
shower head kit, 1.5
size
gal/min