Jhalak 2016 || Austin, TX || November 12, 2016 || Registration Packet || Cut the Frills, Bring the Skills
Registration Packet
2016
[email protected] || www.texasjhalak.com || Fusion Championship || November 12, 2016
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Jhalak 2016 || Austin, TX || November 12, 2016 || Registration Packet || Cut the Frills, Bring the Skills
TABLE OF CONTENTS
1. Letter
3
2. Competition Format
4
3. The Prize
5
4. Team Guidelines
6
5. Audition Guidelines
7
6. Application Process
8
7. Performance Regulations
12
8. Checklist
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[email protected] || www.texasjhalak.com || Fusion Championship || November 12, 2016
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Jhalak 2016 || Austin, TX || November 12, 2016 || Registration Packet || Cut the Frills, Bring the Skills
LETTER
Dear Future Jhalak Participant,
The Indian Cultural Association at The University of Texas at Austin would like to thank you for
your interest in the 16th annual Jhalak Bollywood Fusion Dance Competition. Jhalak is unique in that
it is one of the only fusion dance competitions in America that removes production and props from
the judging criteria. We do this to ensure that the best team is chosen based on dance, alone.
Our goal is to host a successful competition that invites teams from around the nation to come
together to showcase the beauty of Bollywood Fusion, their talent, and their love for the art of
dance. We aim to present our teams with a memorable experience and a true taste of Southern
hospitality. At Jhalak, there is no funny business – we respect the time, money, and energy that you
contribute to our competition.
By eliminating the worry or hassle of production or props, we hope to provide teams with more
financial flexibility – Jhalak is one of the most budget-friendly competitions in the circuit. Our
choreography-focused judging criteria ensures that the Jhalak champion will undoubtedly be
known as the best of what this year has to offer.
After years of successful, sold-out shows, Jhalak has become an international event, drawing in
teams from both the US and Canada as candidates. Local UT teams, therefore, are not allowed to
compete, but rather demonstrate their abilities through exhibition performances.
In this packet, you will find registration information, along with important deadlines and details
regarding registration fees, team participant rules, the audition tape guidelines, and much more. If
you have any questions after reading this packet, please feel free to email us at
[email protected].
We appreciate your support as future Jhalak participants, and the entire Jhalak Team and Indian
Cultural Association wishes you the best of luck!
Sincerely,
Paayal Jagada, Akshay Avantsa, Sonya Raghunandhan, and
Surya Suravaram
Jhalak Directors
[email protected] || www.texasjhalak.com || Fusion Championship || November 12, 2016
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Jhalak 2016 || Austin, TX || November 12, 2016 || Registration Packet || Cut the Frills, Bring the Skills
COMPETITION FORMAT
As per Jhalak tradition, removing production and props will force teams to challenge themselves
and develop even more intricate, difficult, and thrilling choreography.
Please keep in mind the following guidelines:
No costume changes are allowed. This includes the removal and addition of layers.
o
This gives teams the opportunity to be more detailed and intricate with their
original costumes.
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No storylines are allowed.
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Up to 2 voice overs allowed in the mix with a maximum of 5 seconds each. Dialogue will
only be considered if it does not relate to or create a theme. Please contact the Jhalak
Board if you have any inquiries about dialogue.
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Gimmicks, stunts, and tricks are allowed in your performance, but NOT in your
audition video.
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Up to 10 lighting cues are permitted.
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No backdrop, set, stage markers, and/or props are permitted.
o
No props of any kind will be allowed on stage.
o
Stage markers/formation helpers of any kind will not be allowed!
o
Dandiyas/Sapps/Daangs/Chimta/Kaato are allowed, BUT in no way can they be
used to mark formations, be set on the ground as markers, or be used for
gimmick purposes. They are to be used for strictly dance purposes. Upon finishing
the usage of Dandiyas/Sapps/Daangs/Chimta/Kaato, they must be thrown to the
side of the stage. There will be no extra points awarded for successfully using these
items. On the contrary, if the judges spot that they are being used as anything else,
points WILL be deducted as per the judges' opinions. Please contact us if further
clarifications are needed.
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Routines must be within 4 to 6 minutes.
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No intro video explaining the theme or performance.
o
Instead, teams will be asked to create a 1-minute introductory video portraying
the team.
We will be selecting 8 teams to compete in Jhalak 2016. We will choose teams that can portray a
high level of technical dance skill and that we believe can entertain the audience. That's it; if you’re
among the best, you’re in!
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[email protected] || www.texasjhalak.com || Fusion Championship || November 12, 2016
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Jhalak 2016 || Austin, TX || November 12, 2016 || Registration Packet || Cut the Frills, Bring the Skills
THE PRIZE
As one of the first competitions of the season, we want to make sure you are well financed for the
rest of the year. As such, you have the opportunity to win prize money by winning Jhalak.
The team that wins the competition will be crowned the Champion and awarded the following:
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$3000 total prize money*
A special Jhalak Championship Trophy
* Jhalak reserves the right to decide the prize money split between first, second, and third placing teams. For
Jhalak 2015, first place received $2000, second place received $750, and third place received $250.
[email protected] || www.texasjhalak.com || Fusion Championship || November 12, 2016
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Jhalak 2016 || Austin, TX || November 12, 2016 || Registration Packet || Cut the Frills, Bring the Skills
TEAM GUIDELINES
1. Exactly 8 teams will be chosen to compete at Jhalak.
2. Teams must have at least 12 and up to 20 dancers competing. Teams may also bring up to 2
managers; managers MUST be included on the team roster (for a maximum total of 22
members on each competing team).
a. Managers can only assist the team and will NOT be allowed to perform on stage.
b. In the event that a team member is added or dropped, the change MUST be
submitted to the Jhalak Directors. In such an event, all new members are
responsible for the submission of all required documentation needed to perform
with their team.
3. Any university, college, or independent organization is eligible to submit a team. High
school teams will not be permitted to compete at Jhalak. Jhalak does not discriminate
against any college or university.
4. All members must adhere to all guidelines, deadlines, rules, and regulations for Jhalak 2016.
5. Jhalak has the right to decline the registration of any team.
6. Teams or members of the team disobeying Show Rules and Regulations can be disqualified
from the competition, lose points off judging scores, lose the security deposit, and/or incur
an additional penalty fee.
7. There will be an official Jhalak Mixer and Jhalak Afterparty that teams are required to
attend. It is mandatory for teams to stay at the official hotel. This is for YOUR convenience
and to help us coordinate a smoother show, so please plan accordingly. Please contact us if
you have any questions or concerns.
[email protected] || www.texasjhalak.com || Fusion Championship || November 12, 2016
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Jhalak 2016 || Austin, TX || November 12, 2016 || Registration Packet || Cut the Frills, Bring the Skills
AUDITION GUIDELINES
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All teams will be required to submit a video clip of a fusion performance with their current
team for the 2016 - 2017 year.
o We are looking for skill, talent, creativity, style, and personality.
The video must consist of at least ten (10) members of the team. We encourage the full team
to perform for the video.
o All members in the video MUST be present on the day of the show (November
12, 2016) and must be performing. A list of the dancers’ names and their affiliated
team(s) must also be submitted.
The taped clip must be taped explicitly for the purpose of this competition. Tapes of
prior performances will NOT be accepted for the purpose of the audition video. The
audition video must be a new and recent recording of the current team members.
The choreography in your video clip MUST be representative of the choreography you will
perform at Jhalak 2016.
Only one camera angle is permitted for the video. Any professional recording and/or editing
is not permitted. For best viewing, have the camera slightly above eye level, cropped to fit
the entire team, and zoomed in enough to see the details of the choreography. The camera
must be able to show the full body of each performer, and all formations should be visible.
The clip must have good video and audio quality. Audio overlays are allowed and highly
recommended.
The video must be a continuous recording for at least one minute to a maximum of
two minutes. We highly recommend giving us your best two minutes of choreography!
Stunts, gimmicks, and tricks are NOT allowed in the video.
Do not list the team’s name in the video itself. Do not add a text title with your team’s
name on it.
o Please name the file: “Team Name – Jhalak Audition”
o No costumes and props may be used for the videos. Please do not wear any team
or college t-shirt, OR clothing with any text or logos. Do not wear any clothing
material that gives away what team you are. This includes any shirts from other
competitions. Uniform clothing is recommended.
You MUST submit the audition clip, along with Participant IDs, in a Google Drive folder:
o We must be able to access this Google Drive folder and download your submissions.
o Upload your audition video in .wmv, .mp4, .avi, .mov, or .mpg format.
o Upload one PDF file containing copies of IDs for all participants.
o Once both the video and IDs are in the Google Drive folder, attach the link to
the registration form.
We understand that some of these rules are a bit of a hassle, but this ensures that the
audition committee views the video in a blind manner.
o The committee will not know the name or the identity of the team performing or
any of its members.
o The video will be judged solely on talent, skill, and personality of the team.
o Your team name, reputation, gender, or location does not mean anything. We
want talent!
[email protected] || www.texasjhalak.com || Fusion Championship || November 12, 2016
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Jhalak 2016 || Austin, TX || November 12, 2016 || Registration Packet || Cut the Frills, Bring the Skills
APPLICATION PROCESS
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Registration deadline is September 23, 2016, by 11:59 PM CST.
o Teams will be a charged $100 Refundable Application Fee.
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Late Registration deadline is September 30, 2016, by 11:59 PM CST.
o Teams will be a charged $100 Refundable Application Fee and an additional $50 late
fee. Therefore, the total late application fee is $150.
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Teams applying for either registration must send in ALL materials by the appropriate
deadline, specified below. All submissions must be made online. No physical
submissions.
MATERIALS
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ALL SUBMISSION WILL BE AVAILABLE AT https://goo.gl/forms/blvEx4ku6ybGrfLo1
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Team applications, audition videos, and team member IDs
o Fill out the team application through the above Google Forms link.
o On the application, attach a Google Drive folder link, which should contain the
following:
▪ Audition video: In a .wmv, .mp4, .avi, .mov, or .mpg format; see page 7 for a
full list of guidelines and restrictions. (.mp4 format preferred)
▪ IDs: Each team must attach a copy of identification for each participant
(School ID or Driver’s License). Each team is responsible for specifically
indicating which participants are not from the school being represented and
providing appropriate identification for these participants.
● This includes dancers AND managers.
● Members of independent teams must provide a copy of a driver’s
license or passport if a school ID is not available. Black out any
information on the license/passport that you do not wish to disclose.
● ALL Member IDs should be in one PDF file.
Registration fee
▪ Submit through Venmo to @Indian-CulturalAssociation
▪ If you do not have a Venmo account, view the following instructions in order
to make an account:
https://docs.google.com/document/d/1BSWa6bpJlhR3LO_9hYhY85Dt7NkePV75PqsncsqQGM/edit?usp=sharing
▪ It is imperative that teams submit their registration fees to the correct
Venmo account. The UT Indian Cultural Association will NOT be liable
for any fees that we do not receive, regardless of the team’s intent. A
team’s status is to be considered pending until an official confirmation from
the UT Indian Cultural Association has been sent to appropriate team
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[email protected] || www.texasjhalak.com || Fusion Championship || November 12, 2016
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Jhalak 2016 || Austin, TX || November 12, 2016 || Registration Packet || Cut the Frills, Bring the Skills
personnel. If you are unsure of your status or have additional questions,
please contact [email protected].
**For teams whose country of residence is NOT the United States, all
payments MUST be placed using PayPal as the method of payment. Such
payments will have surcharges; please email us for more information.**
AFTER A TEAM HAS BEEN SELECTED
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Once the team is selected to be a part of the show, they must submit the Acceptance Packet
by October 7, 2016, as well as the Hotel & Travel Packet by October 14, 2016.
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The final team blurb for the show booklet, team picture, final music cut, introduction video,
prop list, and any changes to the team roster are due by October 28, 2016.
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Teams that do not submit their Acceptance Packet before the deadline will lose their
acceptance to the show without refund of their registration fee.
APPLICATION FEES
The Total Registration Fee is $100/team if application is submitted by September 23, 2016
(regular registration), and $150/team if application is submitted by September 30, 2016 (late
registration).
Regular Registration:
● If your team IS accepted:
o $100 Registration Fee is transferred as your $100 Refundable Security Deposit.
o Your $100 Security Deposit is refunded in full if you do not miss any deadlines or do
not break any rules (Refer to Page 9).
o $10/day will be deducted from $100 Security Deposit for missing any deadlines.
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If your team is NOT accepted:
o Your team will be refunded the $100 Registration Fee.
Late Registration:
● If your team IS accepted:
o You will not receive a refund of the $50 late fee.
o $100 Registration Fee is transferred as your $100 Refundable Security Deposit.
o Your $100 Security Deposit is refunded in full if you do not miss any deadlines or
do not break any rules (Refer to Page 9).
o $10/day will be deducted from $100 Security Deposit for missing any deadlines.
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If your team is NOT accepted:
o You will not receive a refund of the $50 late fee.
o Your team will be refunded the $100 Registration Fee.
[email protected] || www.texasjhalak.com || Fusion Championship || November 12, 2016
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Jhalak 2016 || Austin, TX || November 12, 2016 || Registration Packet || Cut the Frills, Bring the Skills
ACCEPTANCE
This year, the Acceptance Fee is $50 per person.
Acceptance
Fee
# of members
X
$50
=
Total which must be submitted by
October 7, 2016
Please read the Acceptance section on Page 10 for full details on refunds. Please make sure your
Acceptance Fee is ready for immediate transfer after auditions.
The Acceptance Fee will provide you with the following amazing perks:
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Two subsidized hotel rooms at the luxurious Courtyard Marriott Hotel in Downtown
Austin!
o Heart of Austin’s active Downtown area!
Perform in the heart of The University of Texas at the Hogg Auditorium
Official Team Mixer on Friday night
o With food, drinks, gifts, and entertainment
VIP Entrance to the Official Jhalak Afterparty on Austin’s Famous 6th Street!
o No waiting in line!
Transportation to the official hotel, performance hall, mixer, show, and afterparty.
o Please coordinate with us if you need transportation to and from airports!
Breakfast, lunch, dinner, and snacks on Saturday
Opportunity to win the $2,000 grand prize!!
An amazing weekend in Austin, Texas
ACCEPTANCE RULES
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Teams will be notified by e-mail within 24 hours when materials are received. Applications
sent without all the aforementioned requirements will be discarded.
Teams will be notified of their acceptance into Jhalak 2016 no later than October 4, 2016.
This includes waiting list positions. A team confirmation will be expected at this time.
Teams that fail to confirm within 48 hours of their acceptance notification will lose
their acceptance into the competition, without refund of the registration fee. Please be
sure to confirm your acceptance in a timely manner.
o If a team is not accepted, they will be refunded their Registration Fee.
o Once the team confirms their acceptance into the show by filling out the Acceptance
Packet, their entire Registration Fee will be cashed in as their Refundable Security
Deposit.
▪ If teams abide by all the rules and regulations and do not miss a single
deadline, they will be refunded the $100 at the end of Jhalak weekend.
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Jhalak 2016 || Austin, TX || November 12, 2016 || Registration Packet || Cut the Frills, Bring the Skills
Teams will be deducted $10/day of the $100 each time they miss a
deadline.
▪ Teams that are dropped from the competition due to missed deadlines
or other matters that disqualify them will not receive refunds of their
registration fees.
o If a team rejects their acceptance, they will NOT be refunded their Application Fee.
o If a team drops out after accepting, they lose the ENTIRE Registration Fee
(Application Fee + any late fees + Acceptance).
If a team drops out or is dropped, teams that have been placed on the waiting list will be
informed of the change.
All teams that are not selected to compete have the option to be included on a waiting list.
Teams who choose to join the waiting list are advised to continue practicing until a week
before the event, without the guarantee that they will perform.
Teams who are selected to compete and are on the waiting list will be sent further
registration materials, which will include details regarding arrival, accommodations, and
any other pertinent information.
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DATES & DEADLINES
Date
Description
Materials
September 23, 2016
Registration Deadline
September 30, 2016
Late Registration Deadline
October 4, 2016
Acceptance Notification
October 7, 2016
Acceptance Deadline
October 14, 2016
Hotel & Travel Packet Deadline
October 28, 2016
Final Submission Deadline
October 28, 2016
November 11, 2016
November 12, 2016
November 13, 2016
Roster Change Deadline
Mixer
Jhalak 2016 & Afterparty
Hangover
Registration Form, Fees, IDs
Audition Videos
Registration Form, Fees, IDs
Audition Videos
Acceptance Packet, Contract,
Fee, Team Survey, 10-second
clip, Team Photo & Logo
Hotel Contract & Travel
Packet due
Video, Sound Mix, Team Blurb
due
Final Roster due
Mandatory Attendance
Mandatory Attendance
Drink a lot of water
All deadlines are scheduled for 11:59 PM CST of the date listed. Team will lose portions or all of
their Security Deposit ($100) for missing any deadlines.
[email protected] || www.texasjhalak.com || Fusion Championship || November 12, 2016
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Jhalak 2016 || Austin, TX || November 12, 2016 || Registration Packet || Cut the Frills, Bring the Skills
PERFORMANCE REGULATIONS
1. Total performance time must be four (4) to six (6) minutes in length.
a. Performances will be partially uncensored. Any highly racial content that may be
offensive to a certain group of people will not be allowed. Ambiguous profanity in
the mix will be allowed if you feel that it helps your performance. Please check with
the Jhalak Board if you are unsure about any content being approved.
2. Music
a. The music on the CDs should contain only the track the team wants to be played for
their performance.
i. There should be no other tracks on the CD besides the performance mix.
ii. We will not break up or stop and play your tracks for you.
iii. Included pauses for the performance should be mixed in yourself; we will
only press play at the beginning.
b. Each team is also in charge of bringing two (2) additional copies of music to tech
rehearsal and the show in case of an emergency.
3. Introductory Video
a. One (1) video allowed. The video may not be more than one (1) minute long.
i. There should be no other files on the DVD besides the intro video.
ii. We will not break up or stop and play your tracks for you.
iii. Included pauses for the introductory video should be mixed in yourself.
b. Each team is also in charge of bringing two (2) additional copies of the video to tech
rehearsal and the show in case of an emergency.
c. The introductory video should be about the team, not about the performance. No
themes or storylines are allowed.
4. Props
a. No small props.
b. No large props.
c. No formation markers.
d. No backdrops.
e.
Refer to page 4 for exact information on prop usage.
[email protected] || www.texasjhalak.com || Fusion Championship || November 12, 2016
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Jhalak 2016 || Austin, TX || November 12, 2016 || Registration Packet || Cut the Frills, Bring the Skills
CHECKLIST
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Check out Page 12 for a list of all Jhalak 2016 related dates and deadlines.
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Create Venmo account with appropriate registration fee amount 5-7 days before
registration deadline.
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Create accessible Google Drive folder 5-7 days before registration deadline.
o Upload Audition Video.
o Upload ONE PDF file with clearly scanned IDs of every team member.
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Fill out Registration Form online.
o https://goo.gl/forms/blvEx4ku6ybGrfLo1
o Attach Google Drive folder link.
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Pay $100 Application Fee.
o If registering late, pay additional $50 late fee.
o Venmo: @Indian-CulturalAssociation
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Have Acceptance Fee ($50/member) available and ready at the time of registration.
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Get pumped for Jhalak 2016!
All materials must be submitted by
September 23, 2016
(Regular Deadline)
or
September 30, 2016
(Late Deadline)
by 11:59 PM CST.
For questions or concerns, please email:
[email protected]
[email protected] || www.texasjhalak.com || Fusion Championship || November 12, 2016
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