PHONE (970) 304-6535 EXT. 2085
FAX (970) 351-0415
525 N. 15th AVENUE
GREELEY CO 80631
DATE:
August 2015
TO:
Prospective Weld County Fair Royalty Contestant
FROM:
Weld County Fair Royalty Committee –Pat Kindvall, Chairman, Jodi Corliss, Eli Hatch, Tom Bledsoe and
Donald Johnston
SUBJECT:
Queen/King and Princess/Prince Applications
Thank you for your interest in the Weld County Fair Royalty Program. Selection of this year’s Queen/King, Attendant, and
Princess/Prince, will be conducted on Saturday, October 3, 2015 in the 4-H Building, Island Grove Regional Park,
Greeley. See attached schedule of contest program.
Applicants for Queen/King and Attendant must be between the ages of 15 and 18 as of December 31, 2015.
Princess/Prince applicants must be 11-14 years of age as of the same date
Included in this application packet you will find:
Biographical Information form
Royalty Essay & Photo form
Three copies of the Letter of Reference
Weld County Fair Royalty Official Rules & Regulations
A sample Schedule of Events
Contest Program
At the Weld County Fair Royalty Contest there will be a luncheon open to the public. The lunch will cost $10.00
per person. Contestants are not charged for lunch, as it is part of the contest. If you are planning on joining us
for lunch, please RSVP to the Extension Office by September 28, 2015 with payment of meals.
Completed applications are due September 18, 2015 and should be sent to the Weld County Fair Royalty
Committee, 525 N 15th Avenue, Greeley CO 80631
As you are completing your application, if you or your parents have any questions, please feel free to contact Royalty
Coordinators: Pat Kindvall, 970-454-2763, Jodi Corliss, 970-302-7851, Eli Hatch, 303-523-8851, Donald Johnston, 970302-4137, Tom Bledsoe, 970-284-7903, or Janet Konkel, Fair Coordinator at 970-304-6535 x 2085.
We look forward to receiving your application.
cc: Royalty Committee
2015 WELD COUNTY FAIR ROYALTY OFFICIAL RULES AND REGULATIONS
PURPOSE
The purpose of the Weld County Fair Queen/King, Attendant and Princess/Prince is to promote & support the Weld
County Fair.
QUALIFICATIONS
1. Queen/King or Attendant applicants must be between 15-18 years of age as of December 31 of the contest year.
Princess/Prince applicants must be between 11-14 years of age as of December 31 of the contest year.
2. Applicants must be an active member of a Weld County 4-H Club, FFA Chapter or Scouts; have completed at least
one year of 4-H or FFA; have exhibited at the Weld County Fair the previous year, and must exhibit at the current
year’s fair.
3. Applicants must be single and may not have children and if selected as royalty, must remain single throughout their
reign. If royalty marries or becomes pregnant during their reign, they will forfeit their awards and all claims to the title.
4. Each individual can only hold a title one time. If selected as Queen/King, a contestant may not participate again.
COMMITMENT
1. Reign of the royalty will be from January 1, 2016 through December 31, 2016. The official coronation of the 2016
Weld County Fair Royalty will be at the January Fair Board Meeting.
2. If selected to serve in a royalty position, applicant agrees to be available throughout the year for personal
appearances, interviews, and functions as scheduled by the Weld County Fair Royalty committee with Fair Board
approval.
3. No royalty may reign in another similar capacity that carries responsibilities which may conflict with their duties as
Weld County Fair Royalty.
4. Once selected, Royalty is expected to fulfill their obligations. The Fair Board reserves the right at its sole discretion to
relieve any Royalty of their title. If the royalty member does not attend required events the committee or the Fair
Board has the right to pull all provided material.
5. Royalty are expected to look their best at all times, be well groomed, and to be dressed in designated royalty attire as
discussed by the Royalty Committee including Royalty. They are to present a pleasant personality with maturity and
the appropriate attitude in all situations.
6. Royalty are required to attend meetings as scheduled, and a yearly expense report needs to be submitted to the
chair-person of the royalty committee by January 10th of the year following their reign or they will not be paid. There
may be meetings that parents are required to be present. The meeting dates will be set with the royalty after the
competition or as the need arises.
7. Each royalty member will represent the Fair and its’ related activities in a cooperative and professional manner. If for
any reason a royalty member can’t participate in a required function, they must notify a member of the Royalty
Committee with a 24-hour notice. Each royalty member is allowed 3 absences throughout the year of mandatory
events. If 24-hour notice is not given consequences may be assessed by the Royalty Committee. The royalty
member is expected to represent the Fair at all scheduled events and is expected to appear in appropriate attire as
prescribed by the committee. If the royalty member uses more than 3 absences, the royalty member must go before
the Royalty Committee and explain the reasoning for missing more than 3 events and the Royalty Committee has the
right to give consequences if they deem it necessary.
8. Phone call messages and emails from the Royalty Committee or the Weld County Extension Office needing a
response should be returned within 24 hours unless otherwise specified in the message.
9. Each Royalty member will be required to write an article for the Royalty Corner, which appears in the 4-H newsletter.
The Royalty Corner is due by the 10th of the previous month, i.e. for the March newsletter the Royalty Corner needs to
be in by February 10th. The Royalty Court will receive a schedule before their reign begins in January, so they know
what month to prepare their article. If a Royalty member does not write and turn in the article on time, consequences
will be an absence.
10. Each Royalty member will attend Fair Board Meetings. All Royalty members must attend the Fair Board meeting in
January for official coronation. The members of the Royalty Court will rotate on which month they will attend. If a
Royalty member is unable to make a meeting, she/he may trade with another Royalty member for a different month.
It is the responsibility of the Royalty member to make the contact for the trade. If a Royalty member misses a
scheduled meeting and does not attempt to trade with another member, consequences will be an absence.
CHAPERONES
1. Royalty will be under the constant supervision of chaperons, which include Royalty Committee Members, Fair Board,
Extension Staff, and parents or guardians. Official chaperone(s) will be designated by the Royalty Committee or Fair
Board to accompany royalty to all events. Royalty are not to go anywhere without the permission of their designated
chaperone. Chaperones are in charge of the Royalty at all times. If any member of the royalty does not follow the
directions of the appointed chaperon(s), it will be reported to the Royalty committee who will take appropriate action.
2. Chaperones are in charge of all Royalty for the duration of the event.
TRANSPORTATION/EXPENSES
1. All royalty are expected to provide their own transportation to and from the locations of meetings and/or officially
scheduled events to meet the chaperone at the designated event.
2. At the conclusion of the royalty’s reign and upon receipt of their individual records of expenses, the Fair Board will
reimburse each royalty member for mileage accrued for mandatory appearances, at a rate of $.34 per mile up to a
maximum of $400.00, and for meals purchased during mandatory functions, not to exceed $8.00 per meal. Optional
appearances will be the responsibility of each individual. Receipts are required for all meals and no reimbursement
will be made without said receipts. The noon meal during fair will be provided by the fair board at the daily sponsored
luncheon.
GENERAL INFORMATION
1. Use of tobacco, alcohol or drugs is prohibited by the Royalty. If deemed necessary, the queen/king, attendant and/or
princess/king may be relieved of their duties by the Fair Board.
2. The Royalty committee will provide or obtain sponsorship for:
a. Official wardrobe for royalty, within the guidelines of the budget.
b. Official publicity photographs.
c. Tiaras for royalty that are to be returned at the end of their reign.
d. Sashes.
3. Royalty are not required to ride horses as a part of their official duties. If Royalty chooses to ride, each individual will
be required to pass Level 2 of the riding part of the Colorado Horse Project Advancement Western by April 1st.
Royalty must ride the horse identified in the 4-H program during any royalty events.
4. No friends, male or female, are allowed to tag along with royalty when they are serving in an official capacity.
Public displays of affection are not considered to be in good taste when representing the fair. Consequences and
penalties will be assessed by the committee or the Fair Board.
COMPETITION
1. The Weld County Fair Board and Royalty Committee have complete authority over the entire Royalty program and all
events and activities which involve the applicants.
2. Any problems or complaints that might develop are to be reported directly to the chairperson of the Royalty
Committee immediately. Conduct unbecoming to the program will lead to disqualification from the competition.
All Royalty and parents will be required to sign a Weld County Fair Royalty Contract and Volunteer Release Form
immediately following their selection.
3. Dress for the Weld County Fair Royalty competition will consist of professional attire. Boots and hats are optional.
Please keep in mind that selected royalty will be required to dress in western attire during their reign.
4. Parents, relatives and friends are encouraged to watch the Royalty competition; however, at no time will parents,
relatives or friends be allowed to interfere with the judging process or to talk with the contestants except during breaks
in competition.
The Royalty committee reserves the right at its sole discretion to reject any applicant whose behavior is inappropriate
with the purpose of the Weld County Fair Royalty program.
JUDGING CRITERIA
1. Judges are instructed as to the type of royalty the Fair Board is seeking.
2. Each contestant will be evaluated on areas such as, but not limited to, personality, school and community activities,
scholastic achievement, overall appearance (including poise and grooming), knowledge of 4-H, FFA, and the Weld
County Fair, answers two impromptu questions, personal interview, prepared speech,
contestant luncheon and modeling.
3. Each contestant will be evaluated on the preparation and presentation of a prepared speech. The speech topic: How
has 4-H or FFA impacted your life and how would you encourage other youth to get involved?
Queen/King candidates must prepare a 3 to 5 minute speech and the Princess/Prince candidates must prepare a 2 to 3
minute speech.
I hereby acknowledge that I have read this agreement and agree to abide by all the rules and regulations as outlined
herein.
Signature
Signature of Parent or Guardian (if under 18)
Date
Queen/King Application
Princess/Prince Application
WELD COUNTY FAIR ROYALTY
BIOGRAPHICAL INFORMATION
Name
Telephone
Complete Address
Date of Birth
Age
Email Address
Parents Name and Address
School You're Attending
Year of Graduation
List projects exhibited at previous Weld County Fair
Organizations and Clubs (include name of clubs, chapters)
Office held in any organization
Special awards or honors
Hobbies
Family: brothers and sisters
Future plans
Please list three (3) references (one must be your 4-H leader or Vo-Ag instructor) whom you intend to ask for a letter of
reference. Please give each individual a copy of the reference information letter.
Name
Address
Telephone
WELD COUNTY FAIR ROYALTY
LETTER OF REFERENCE
DEADLINE: September 18, 2015
SUBMIT FORM DIRECTLY TO:
Weld County Fair
Attn: Royalty Committee
525 N 15th Avenue
Greeley CO 80631
For
Weld County Fair Royalty Applicant.
(insert name)
1. What abilities have you seen exhibited in this individual which would qualify her/him to be Weld County Fair Royalty
(i.e. poise, appearance, confidence, responsiveness, personality)?
2
What experiences has this individual had that would make her/him knowledgeable of the Weld County Fair and the 4H and FFA?
3. Additional information you would like to share with the judges in considering this applicant.
Letter of Reference written and submitted by:
Affiliation to applicant:
WELD COUNTY FAIR ROYALTY
ESSAY & PHOTO FORM
(Photo)
Name
(Please include a recent photograph.
Current school photo is acceptable.)
In 150 words or less, tell why you want to be selected as
Weld County Fair Queen/King or Princess/Prince.
Mandatory Events: Meetings set by royalty committee and/or fair board Royalty will be required to attend fair board meetings – everyone in January then alternating meetings October or November – shopping for official clothing January 6 – Weld County Fair Board Meeting – coronation of 2016 royalty 7:00 p.m. February – Beef ID Day May – Sheep and goat ID days –must attend one day Spring or early summer – official pictures July – Greeley Independence Stampede Parade – July 4 Greeley Chamber of Commerce Business Before Hours 4‐H Self –development evening Weld County Commissioners meeting 4‐H Fashion Revue Northeast Weld County Fair – New Raymer Weld County Fair August – Southeast Weld County Fair Parade – Keenesburg October ‐ Royalty Contest In addition to this schedule, the royalty is required to attend 4 parades during June, July, August and September. These can include: June: July: Rooftop Rodeo Parade Estes Park Johnstown BBQ Days Grover Rodeo Parade Eaton Days LaSalle Days Cheyenne Frontier Days Parade August: September: Kersey Parade Windsor Harvest Festival – Labor Day Ault Parade Evans Parade Gilcrest Parade Ft. Lupton Trapper Days Parade Plattevile Parade November: Greeley Light Parade Optional Events: November: CAFS convention January: National Western Stock Show Farm Show June: Hoshiko Memorial Golf tournament Grover Rodeo Other events as opportunities arise.