PROBUS PARISH COUNCIL
CLERK: Mrs A Kendall, 115 Carne View Road, Probus, Truro, TR2 4TR
Telephone Number: (01726) 883614 email: [email protected]
Minutes of the Meeting of Probus Parish Council held on Monday 18th June
2012 in the Probus Village Hall commencing at 7.30pm.
Members Present:
Councillors, Colton, Rogers, Cole, Courtman, Willcox, Jones, Datson, Fielder
& Booth Cornwall Councillor Egerton.
1. Apologies
Councillors Williams & Harvey, Cornwall Councillor Egerton.
2. Declaration of Interests on Agenda Items
a) Councillor Cole declared a personal interest in Village Hall (committee
member)
Councillor Rogers declared a personal interest in Village Hall & Playing Field
(committee member).
Councillor Courtman declared a personal interest in Playing Field (committee
member)
Councillor Willcox declared a personal interest in Parish Clock (Church
Warden)
b) Councillors declared they had not received gifts of greater than £25.
3. Public Session (15 minutes)
No Public present.
4. The minutes of the meetings held on 18th May 2012 (planning), 21st May
2012 & 1st June 2012 (planning) were proposed as correct by Councillor
Rogers and seconded by Councillor Fielder; all agreed the Chairman
signed them as a correct record. (Lewman Road amended to read Lewman
Close)
5. Matters Arising
None.
6. To receive the financial statement of accounts for the year to date.
Proposal to approve June 2012 payments by Cllr Colton, seconded Cllr
Courtman, carried.
The above was duly resolved.
Updated budget sheet produced.
7. Police report to Council
Written report received, calls to police have increased.
8. Cornwall Councillor’s report
Councillor Egerton produced a written report for members.
Still some problems with the garden waste, to report any missed collections to
Cllr Egerton.
Jubilee Committee thanked for the excellent firework display.
9. Playing Field
Cllr Courtman reported the new shed had been installed and ½ the cables. 2
lights and CCTV due to be installed this week. Planning for lights still ongoing,
problems with the maps sent in and they need additional information.
Trees quote still outstanding, Cllr Rogers to report back to next meeting.
Graham Howard, contractor, has been asked to quote for the additional footpath
between the MUGA and hedge, 2 additional quotes required.
Reports of disturbance in the play area, police have been informed and CCTV
checked; no evidence of youths in the play area.
Clerk explained that the planning permission is not obtained for floodlighting
but the electrician has requested he 2nd fixes next week whilst on site to save
money.
Proposal by Cllr Colton to continue with this, seconded Cllr Courtman, carried.
The above was duly resolved.
10. Village Hall- report back from the meeting
Cllr Cole reported a set of Village Hall keys is missing, which is being sorted
out. The Chairman of the Village Hall has asked the Parish Council to contact
the police regarding anti-social behaviour round the Hall; it was agreed Village
Hall Committee to contact the police direct. Accounts will be produced to the
Parish Council 1 month in arrears, after they have been ratified by the
committee. The heating is to be fixed.
Request from Village Hall for £878.68 for their insurance.
Proposal by Cllr Colton to grant the Village Hall £878.68 to cover their
insurance, seconded Cllr Willcox, carried.
The above was duly resolved.
Cllr Colton reported the outside lights were not working during the Jubilee
Weekend, members to report back.
Spraying of the bottom Car Park will be taking place soon with Ed Faull
contracted to carry out the work.
11. Code of Conduct- To adopt a new Code of Conduct in compliance with the
Localism Act 2011 to come into force on 1st July 2012.
New Code circulated with the agenda.
Discussion took place regarding implications of the new Code of Conduct.
Clerk is attending a session on Monday with CALC to go over the Code and
what new policies will need to be adopted and changes to the Standing Orders.
It was agreed to hold an extra-ordinary meeting on 26th June at 7.30pm purely
for this item.
12. Railings by Chip Shop
Cllr Fielder reported this issue started as an enquiry to the Community Service
people, when she was informed the Parish Council would need to provide paint,
equipment and fund the supervisor at £120. This would provide 6 offenders for
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1 day’s labour. Cllr Fielder told the person as there was a financial obligation
not to continue as it would need to go through Council. She has not heard
anything since, but yesterday half of the railings were painted. No one has
authorised this.
To defer to next month for update.
13. Jubilee Lamp
Base has been cleaned although some tar is still remaining, this can be removed
with chemicals at an extra cost. Jubilee lamp needs repainting and gold leafing
to fully restore it, Cllr Datson to obtain quotes.
It was noted there is a loose slab on the base (Wagg Lane side) to access the
electrics.
14. Parish Clock
Cllr Willcox reported that Theo Watkins has looked at the clock and it is
stopped due to the debris created by the birds; bags of sticks and dust have been
removed. When the Tower is swept this causes a large amount of dust which
could get into the clock mechanism.
To rectify a false floor needs fitting and wire mesh to stop the birds nesting. The
cost of this project is £1000 for materials only, with labour being voluntary. The
Church has no funds to put into the project and the bell ringers have limited
money, but due the clock being mechanised no income.
Cllr Courtman stated that after the last large expenditure the Parish Council
passed a resolution not to spend any extra money except through grant funding.
Cllrs Booth and Datson felt the clock should be repaired.
Proposal to pay for a qualified engineer to establish the dust is the cause for the
Parish Clock stopped, by Cllr Colton, seconded Cllr Rogers, carried and duly
resolved.
Clerk advised members that the Parish Council has no Power to be able to grant
money to the Church. (Therefore this project would need to be either Parish
Council or Bellringers).
Theo Watkins has also had a bracket repaired, which was worn through wear
and tear, at £30.
Proposal by Cllr Colton to refund the £30 spent, seconded Cllr Booth, carried.
The above was duly resolved.
15. Inter-School Link
Cllr Booth reported the Head of Probus School has resigned and a Deputy Head
is in place. All schools are to come out of Local Authority control, therefore the
school and governors are in the process of deciding the way forward.
Probus School is looking into an outdoor learning area, by creating covered
areas. They are currently putting a bid together for the S106 money available for
Education.
16. Jubilee Planting
Cllr Fielder reported the upkeep is all in hand with volunteers in place. The slate
will remain ER the II cannot be added. Graham Howard to supply weed
suppressant membrane which will need to be fitted by volunteers.
Cllr Fielder proposed letters of thanks are sent to Graham Howard and
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Trelawney, seconded by Cllr Colton, carried and duly resolved.
It was reported Trelawney are looking to open next Spring.
17. Parking outside of the Church
The Parish Council are receiving numerous complaints regarding the cars
parking outside of the Church blocking access. The police have been informed
and they felt if the cars didn’t park right to the end this problem would be
overcome. Clerk to place article in the Probus News.
18. Correspondence
a) Request for local footpath map- Ordnance Survey already provide.
b) Burial records enquiry- agreed to computerise records.
c) Came & Co Insurance- offer to visit and assess buildings- agreed Cllr Cole to
meet.
d) EDF- price rises- noted
e) Cornwall Rural Housing- request for Board Member.
f) Governance Review- Enquiry Day.
g) Code of Conduct/ Register of Interests implications.
h) Road Closure West of Nankilly to North of Trehane Vean Probus, 19th July2nd Aug.
i) Cornwall Renewable Energy Show- 26th & 27th July Gaia Centre, Delabole.
j) Cllr Egerton- letter to Parish Council.
Letter read to members, the Parish Council has also sent a letter to Cllr
Harvey, which the Chairman read to members. The Chairman has spoken to
Cllr Egerton and he will not be attending the next meeting also, but may
return in September. Cllr Colton stated he did not want a debate on the
comment made but it was the manner in which it was done.
k) Letter requesting funding for Memory Cafe- decline at present but may
reconsider in the future.
19. Items for Next Agenda
 Playing Field
 Village Hall
 Parish Clock
 Wagg Lane-unclassified Road
 Inter-school link
 Trees in Village Hall car park.
 St Austell Street
Cllr Datson tendered his apologies for the next meeting and added he felt
the trees should not be cut.
20. The date of the Next Meeting was agreed as 16th July 2012 at 7.30pm
Village Hall
There being no further business the meeting closed at 9.56pm
Chairman…………………………………… Date...............................................
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