Job Title: College Administration Assistant
Job description and person specification
Job Title:
Department:
Reports to:
Location:
Hours:
College Administration Assistant
CATS College
PA to Principal
Canterbury
30 hours per week 9 to 4 (1 Hour lunch) Mon – Fri, Term Time Only – see attached Term Dates
The Company
CATS College Canterbury is part of Cambridge Education Group (CEG) one of the leading providers of pre-university
academic courses and English language courses in the UK. We provide pre-university programmes including ‘A’
Level, IB and University Foundation, as well as English Language Study.
CATS College Canterbury is committed to safeguarding and promoting the welfare of children and young people
and expects all staff and volunteers to share this commitment.
Job overview
To:
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Provide efficient administrative support for the administration of the College
Co-operate with internal stakeholders, SLG, Client Care, Welfare, Accommodation, Admissions, Attendance
Work to an agreed level of service at all times
Support broader college and business-wide objectives
The following section outlines a more detailed, but not exhaustive, description of the duties pertinent to this post.
Key responsibilities and capabilities
College Administration & Support:
 Provide Administration Support to PA to the Principal and SLG Team
 Cover PSA area in the afternoon
 Support Attendance when required with administration duties
 To photocopy and produce necessary College materials including marketing materials and exams for exams
officer.
 Provide Reception cover and holiday/sickness cover as required during term time.
 Provide any reasonable additional services according to local requirements in the College at the request of
the Principal PA.
Person Specification
The position of College Administrator requires excellent spreadsheet skills and the ability to multi-task in order to
meet the needs of key areas within the College. An ability to work using one’s own initiative as well as being a
good team player is a pre-requisite.
Motivation
 Is proactive rather than reactive in approach
 Takes responsibility and ownership for work issues and problems of an operational, strategic, welfare or
pastoral nature
Job Title: Welfare & College Administrator
Job Title: Welfare & College Administrator
 Implements improvements to work processes and practices within his/her remit
 Understands College goals and direction and sees fit with own
Drive
 Is energetic and enthusiastic
 Committed to the role and to the team and the college
 Confronts and overcomes obstacles to progress within team
Intellect
 Demonstrates good critical thinking skills to understand client issues
 Can suggest and where appropriate implement solutions appropriate to client situation
 Gathers facts and analyses situations in accurate and organised fashion
Judgement
 Can think and act rationally and maturely without undue bias or reliance on emotional responses
 Can weigh up information, issues and evidence and draw balanced conclusions from such
 Shows clearly that he/she is learning from experience
 Knows when to ask for support and advice from colleagues
Credibility and Communication
 Has positive impact with colleagues and clients
 Projects appropriate professional image
 Speaks clearly and persuasively when interacting with internal and external personnel
 Keeps line manager and team informed of progress or difficulties
 Displays excellent listening and questioning skills
Resilience
 Can balance the normal demands or a range of work and responsibilities without disruption to other team
members or subordinates
 Can prioritise conflicting demands
 Remains balanced and rational in dealing with others at all times
Teamwork
 Has the confidence and respect of peers, sub-ordinates and superiors
 Establishes team direction and responsibilities for achievement of team/college objectives
 Creates open and supportive team climate
Organisation
 Meets deadlines
 Demonstrates a capability to balance competing demands
Job Title: Welfare & College Administrator
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