Florida Department of State
Kurt S. Browning
Secretary of State
Dr. Gisela Salas
Director, Division of Elections
Presented by Maria Matthews and Gary J. Holland
Office of General Counsel, Department of State
Telephone: 850-245-6536
June 23, 2011 (Revised post conference)
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RULES STATUS
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RULES relating to Candidate
Qualifying, Political Party,
rd
Petitions, and 3 Party
Voter Registration
Organizations
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Candidate Oath qualifying forms being changed to
incorporate changes in statutory oaths.
Workshop on June 28 at 11:30 a.m., if requested.
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Rule changing to incorporate reduced shelf-life of
signatures (from 4 to 2 years) and deletion of “street”
address in verification requirements.
Workshop on June 28 at 11:00 a.m., if requested.
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At proposed rule stage. Rule incorporates electronic
filing system specifications and user guides. Only
applies to Division’s Electronic Filing System.
Rule Hearing on July 6th at 10:00 a.m., if requested.
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Adopts the language of Emergency Rule 1SER11-01
regarding the changes to third-party voter
registration organization registration and the
accounting of their voter registration applications.
Workshop on June 28th at 9:00 a.m.
Expect rule to change again when Division
implements an entirely electronic filing system and
database.
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New rule to reflect ways political parties may have
their filings with the Division canceled. Ch 2011-40,
s. 46, Laws of Florida mandates the rule. Examples of
reasons for cancellation of filings in the rule:
 Failure to file finance reports > 6 months
 Failure to maintain a public website
 Failure to have voters registered in party
 Failure to comply with annual audit requirements
 Annual financial activity in year < $500
Workshop on June 28 at 10:00 a.m., if requested.
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RULES relating to Election
Conduct (voting systems,
recouunt), Voting and Voter
Registration
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Provides uniform content and style standards for
primary election ballots
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Workshop scheduled for July 25, 2011 at 1 p.m., Rm 307,
R.A. Gray Bldg (ONLY IF REQUESTED)
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Proposed changes:
 Repeals rule since rule is superseded by 2004 changes
made to R1S-2.032, which provide unifom content
and style layout for primary and general election
ballots, and by elections results reporting under
section 98.0981, and 102.141, F.S.
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Provides uniform content and style standards for
primary election ballots
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Workshop scheduled for July 25, 2011 at 1 p.m., Rm 307,
R.A. Gray Bldg (ONLY IF REQUESTED)
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Proposed changes:
 Updates 1986 rule to reflect current local and
state-level procurement practices.
 Adds parameters for other appropriate uses of the
systems to promote training, education and
technological advances on or with certified voting
systems.
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Provides process for requesting, completing and
returning absentee ballots for UOCAVA voters that are
overseas (uniformed services members and civilians)
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Workshop scheduled for July 18, 2011 at 1 p.m., Rm 307,
R.A. Gray Bldg
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Proposed changes:
 Allows the return of voted absentee ballots by e-mail
 Adds to ballot instructions – 1. If signatures on
certificate and record do not match, ballot does not
count. 2. Deadline to update signature is start of
canvassing (i.e., as early as 15 days before election)(ss.
39/41, ch. 2011-40, L.O.F.)
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Provides uniform procedures for conducting machine
and manual recounts
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Currently circulating for internal DOS and OFARR
approval to file Notice for 1st workshop in July/August
2011
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Proposed changes:
 Update rule to reflect change in law as to who
(Secretary or canvassing board) orders recount
 Clarifies recount procedures
 Re-organize rule text
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Provides uniform instructions, content and layout for
ballots
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Redraft in progress
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Proposed changes:
 Remove superfluous headers on ballot (see s. 28, ch.
2011-40, LOF)
 Streamline instructions and layout
 Re-organize text and include new ballot templates
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Provides procedures to follow at polling places from
opening to close of polls and for ballot accounting
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Workshop scheduled for July 18, 2011 at 1 p.m., Rm 307,
R.A. Gray Bldg
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Proposed changes (see ss. 25/26, ch. 2011-40, L.O.F.):
 Revise voter intake process regarding address
confirmation/verification at time photo ID is
presented at the polls
 Limit county-to-county address change at the polls
except for active military and family member
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Provides uniform procedures for registering voters into
the Florida Voter Registration System
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Circulating for internal DOS and OFARR approval to
file Notice for workshop in July/August 2011
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Proposed provisions
 Provides procedures to follow for searching existing
records, data entry, verification of personal
identifying number, entry of political party
affiliation and changes, application source code
assignment, handling special domestic violence and
stalking victims, and street address index update
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• Provides uniform instructions, content and layout for
application
• Workshop scheduled for July 18, 2011 at 1 p.m., Rm
307, R.A. Gray Bldg
• Proposed changes:
 Reorganize form layout and delineate spacing for
personal identifying number and other fields
 Revise instructions part to conform law to
preregistration age (16) and listing of allowable
IDs for 1st time mail registrant/1st time voters
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Provisions:
 Provides procedures for keeping addresses in
the FVRS current and accurate, and removing
inactive voters after 2 general election cycles
 Provides procedures for checking on the
eligibility of registered voters and how to go
about removing their names from the
FVRS/rolls, if you have evidence that they are
not.
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•Notice of Change with final version of text was
published in FAW on June 3, 2011 and June 10, 2011
(available online).
•Circulating for approval to file for rule adoption in July
with effective date of August 1, 2011.
NOTE: Most, if not all, procedures are already or will be
implemented or programmed for implementation by
July 1, 2011.
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Provides process for requesting, completing and
returning absentee ballots for absent stateside military
voters
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Workshop scheduled for July 18, 2011 at 1 p.m., Rm 307,
R.A. Gray Bldg
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Proposed changes:
 Adds to ballot instructions – 1. If signatures on
certificate and record do not match, ballot does not
count. 2. Deadline to update signature is start of
canvassing (i.e., as early as 15 days before
election)(ss. 39/41, ch. 2011-40, L.O.F.)
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• Use of FWAB by UOCAVA voters in state and local
races involving 2 or more candidates(see HB 227, eff.
07/01/11 which expanded use beyond federal
elections)
• Draft in progress
• Proposed changes:
 Provide standards for designating candidates, for
determining ‘voter intent’ and allowing for
misspelling and abbreviations
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Questions
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