Appendix 1 - NCSA Board
Position
Name
E-Mail Address
Executive Board
President
Mike Murphy
[email protected]
Vice President - Equipment
Peter Trager
[email protected]
Vice President Coaching Coor. & NCHS Liaison
Treasurer
MB Pickering
[email protected]
Jeff Popper
[email protected]
Secretary
Bettina Schumacher
[email protected]
Special Advisor
Kim Persky
[email protected]
U-9 Coordinator
Karen Wilson
[email protected]
U-10 Coordinator
Corinne Patten
[email protected]
U-11 Coordinator
Brenda Curtin
[email protected]
U-12 Coordinator
Michael Greene
[email protected]
U-13 Coordinator
Matt Miller
[email protected]
U-14 Coordinator
Charlene Callahan
[email protected]
Saturday League Coordinator
Jennifer Harrell
[email protected]
Fields Coordinator
Steffi Loomis
[email protected]
Public Relations
Ginny Bachman
[email protected]
Special Events Coordinator
Elizabeth Cosco
[email protected]
Assistant Treasurer
Mike Henesey
[email protected]
Web Coordinator
Brian Philpott
[email protected]
Advisors
Director of Coaching
To be named
Registrar
Nina Braccio
[email protected]
Referee and Game Field Assignor
Susan Benko
[email protected]
Referee Development
Andrew Housden
[email protected]
Legal
Richard Gervase
[email protected]
NCHS - Soccer - Girls’ Coach
Kirk Bamford
[email protected]
NCHS - Soccer - Boys’ Coach
Victor Sanchez
[email protected]
Coordinators
Specials
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Appendix 3
Appendix 2 – Manager’s Annual Calendar
The responsibilities of the Manager are driven by the NCSA calendar of events that is described below. A
brief description of the Manager’s role is provided for each of the major events.
Event
Selection of
Manager
Uniforms arrive
at Athletic Shoe
Factory
League game
schedule set at
district meeting
Medical Forms
Collected
Practices Begin
Coaches and
Managers
Meeting
Parent Meeting
Registration for
Spring Season
End of Season
Coaches and
Managers
Meeting
Registration for
Fall Season
Manager’s Responsibility
FALL SEASON
Get committed to the role and organized for Team Meeting.
Approximate Date
May/June
Inform parents that they should purchase new uniforms, if Early June
appropriate.
Attend (or send someone in your place). The meeting is
scheduled by the District Age Group Coordinator. Let your
Coordinator know immediately if you believe your team is in
the wrong division. Assess interest in setting up friendlies or
having jamboree, check for coaching conflicts, submit request
for home games in conjunction with shared coach’s other
manager to Referee and Game Field Assignor.
Distribute and collect medical forms prior to first game or
practice. Medical forms should be kept with the team’s
medical kit. No player can play (game or practice) without
this form on file.
Receive practice times and locations from Age Group
Coordinator, communicate to parents/players.
Attend , get to know the coordinator (and vice versa) and ask
any questions regarding the upcoming season.
Late August/
Early September
No later than first
practice or game
(whichever comes
first)
Late June (if possible)
Early September
Set up parent meeting with professional coach within first 2 Early in Season
weeks, if possible. Attend and answer questions as necessary.
Ascertain each player’s intention for the Spring season and October/November
collect fees. Ensure team registration and fees are returned to
the Registrar or Age Group Coordinator, as directed by the
deadline. Manage requests for financial aid through NCSA
Registrar. (Please use Spring Registration form for Spring
(Appendix 5) Additionally, players must register online for
both fall and spring.
Account for Player Passes and equipment for U14 teams and
any teams not continuing the following season
SPRING SEASON
Attend the meeting, get to know the Coordinator (and vice Early April
versa) and ask any questions regarding the upcoming season.
In a timely manner, alert team to NCSA website for Mid April
registration info and deadlines
NEW CANAAN SOCCER ASSOCIATION
NYA 799364.1
League game
schedule set at
district meeting
Practice Begins
Parent Meeting
for newly formed
Fall Teams
Ridgefield SCOR
Warm-up
Tournament
End of Season
Attend (or send someone in your place). The meeting is
scheduled by the District Age Group Coordinator. Let your
Coordinator know immediately if you believe your team is in
the wrong division. Assess interest in setting up friendlies or
having jamboree, check for coaching conflicts, submit request
for home games in conjunction with shared coach’s manager
to Referee and Game Field Assignor.
Receive practice times and locations from Age Group
Coordinator, communicate to parents/players.
After notification of your selection as a team manager, prepare
for and attend parent meeting, sign up parents for team jobs,
gather parent contact information for summer.
Determine team’s commitment, distribute and collect
necessary paperwork, check roster, request approved roster
from Registrar.
Account for Player Passes
Early April
Early April
Early June
Early June and end of
summer
NEW CANAAN SOCCER ASSOCIATION
NYA 799364.1
Appendix 3 – Manager’s Sources of Information
The following table describes the people you may interact with in your Manager role. This is not an
exhaustive list but 90% of your questions can be answered by one of these people.
Role
Age Group
Coordinator
Registrar
Professional
Coaches
Coordinator
Fields
Coordinators
Treasurer
District Age
Group
Coordinator
NCSA
President/V.P.
Responsible For
Current
Incumbent
Providing answers and information to Managers Varies by age
regarding team management. Your first point of group
contact in most cases.
Ensuring every child and coach/manager is Michaela Valente
registered with both the NCSA and the Southwest
Connecticut
Junior
Soccer
Association.
Specifically every child must have a player pass
(other than Saturday Travel players) and a
medical release form.
Responsible for providing professional coaches U-9 to U-11 Dave
and ensuring they perform at the level required. Johnson, Everton;
conducting player evaluation and tryouts (where U-12+ Ian Dyer
appropriate), placing players on particular team Major League
rosters and determining team placement for league Soccer
play.
Responsible for assigning fields for practice or Kim Persky – Field
home games, respectively. Also responsible for Assignor for
arranging referees for home games.
Practices/
Sue Benko –
Referee and Game
Fields Assignor
Reimbursement of teams for expenses associated Jeff Popper
with Equipment (if applicable), Referees,
Tournaments and medical supplies. All forms are
available on the NCSA website – see Appendix
10.
Notes
Managing the collection and payment of coaching
fees and requests for financial aid.
Responsible for creating the league game schedule Varies by age
for the season and tracking team standings.
group
(www.swdcjsa.org/index.htm)
If you haven’t found the answer above
Kim Persky/ Peter
Trager
Details on
SWDCJSA
Web site
NEW CANAAN SOCCER ASSOCIATION
NYA 799364.1
Appendix 4 – Scheduling and Securing Fields and Referees for Home Games
NCSA Referee and Game Field Assignor Sue Benko, [email protected],
cell no. 856-0623, emergency only.
Securing Fields for Home Games
 When you receive the league schedule, contact all other managers of teams sharing the same coach to
identify any overlapping home game days. Agree on preferred games times to minimize conflicts for
the coach.
 E-mail the NCSA Referee and Game Field Assignor with:
- Dates of home games
- Three preferred times for each game
- Any coaching conflicts so they can be considered when assigning fields and game times
 Sunday games will be scheduled between 12 noon and 6 pm (daylight permitting). Saturday travel
games will be scheduled based on field availability.
 Your game times are confirmed once the Referee and Game Field Assignor e-mails you with your game
times and fields.
 Referees will be assigned by the Referee and Game Field Assignor and will be on the field at the
scheduled time.
 Please notify your opposing team managers, your team parents, and coaches of the game schedule as
soon as it is known.
 Advise the manager of the opposing team of time of the game, location, directions to the field
(directions available on NCSA website), and field hotline number (594-3610) in case of inclement
weather. It is also advisable to exchange cell phone numbers and to confirm the jersey colors of the
visiting team to avoid color conflicts.
Changing Assigned Game Time or Game Date
 If a change to your game time and/or game date is needed after the master schedule of league game field
assignments is set, contact the Referee and Game Field Assignor at least three days before the date of
the game change.
 The Referee and Game Field Assignor will then confirm your request for the time and/or date change.
 If you fail to notify the Referee and Game Field Assignor of game changes, your team may have not
have referees at the game or may need to pay fees to the referees who arrive for the game.
Securing Fields for Connecticut Cup Games at Home
 As soon as you receive confirmation from the CJSA that your team will have a Connecticut Cup game
at home, contact the Referee and Game Field Assignor for a field assignment, no later than Monday
noon before the Saturday Connecticut Cup game.
 The Referee and Game Field Assignor will ensure a CJSA-approved referee is assigned to the
Connecticut Cup game.
Cancellation of Games
 Check the field hotline at 203-594-3610 for the field status prior to the game.
 If the field is closed due to weather condition, inform the manager of the opposing team immediately.
 If a game is cancelled for any reason other than weather (as directed by the New Canaan Parks and
Recreation’s field hotline) within 24 hours of scheduled time, the referees must be paid.
 If the game is cancelled between 4 and 24 hours prior to game time, notify the Referee and Game Field
Assignor and he will arrange for payment to the referees.
NEW CANAAN SOCCER ASSOCIATION
NYA 799364.1

If the game is cancelled within 4 hours of scheduled game time, notify the Referee and Game Field
Assignor immediately. He will advise you of the status of the referees.
- If the Referee and Game Field Assignor is unable to notify the referees, a representative from your
team must come to the field and pay the referees.
- If the Referee and Game Field Assignor is able to notify the referees within the 4-hour time period,
he will handle the payment of fees to the referees.
- If you are unable reach the Referee and Game Field Assignor, a representative must come to the
field and pay the referees.





Referees are to be paid in cash at each home game before the game begins.
Expect a center and two linesmen at each home game. Please be prepared by bringing
enough cash. Do not expect the refs to make change.
All referees must provide their address and social security number to Sue Benko at
[email protected]
Failure to do so could affect your eligibility as a referee.
All managers will reconcile the referees scheduled for each game against which referees
actually work the game. All discrepancies are to be reported to Sue Benko, the NCSA field
and referee assignor, by e-mail at [email protected]
.

Referee fees for league and Connecticut Cup games played in New Canaan are reimbursable. Complete
a Fees Reimbursement Request form (see handbook or website) and submit to the NCSA Treasurer Jeff
Popper, 18 Echo Hill Road, New Canaan, CT 06840. If possible, please submit requests for
reimbursement for a minimum of $150.
NEW CANAAN SOCCER ASSOCIATION
NYA 799364.1
Appendix 5 – Spring Registration Form
NAME OF TEAM: ____________________
MANAGER: ____________________
E-MAIL: __________________________
PHONE: _______________________
PLAYER'S NAME
AMOUNT
PAID
RETURNING
NOT
RETURNING
REASON
Properly completed forms should be returned by November 15th to the appropriate Age Group Coordinator.
Your team manager or team registrar will provide you with the name and address of your Age Group
Coordinator. Registration received after this date is subject to a non-refundable $50 late fee.
NEW CANAAN SOCCER ASSOCIATION
NYA 799364.1
Appendix 6 - Medical Release
CHILD’S NAME:
BIRTHDATE:
ADDRESS:
I/we, the undersigned parent(s) or guardian(s) of the child named above, approve of the child’s participation in any and
all activities of the New Canaan Soccer Association (NCSA) and, except as may be noted below, represent and warrant
that the child has been examined by a physician and determined to be physically fit and able to participate. I/we hereby
absolve and release the NCSA and all persons connected therewith, including referees, players, coaches and other
NCSA personnel and directors, of any responsibility for accident or injury to the child while participating in any NCSA
activity, including transportation to and from any such activity, and will indemnify and hold the NCSA and all such
persons harmless against any claim therefor.
I/we understand that it is the policy of the NCSA to request the presence of a child’s parent or guardian at all NCSA
activities attended by the child and that neither the NCSA nor any person connected herewith assumes any
responsibility for rendering emergency first aid in the event of any injury to or sickness of a child during the course of
any NCSA activity (or to have a physician or other trained medical personnel present). However, in the event that I/we
happen not to be present, I/we authorize the team coach or other NCSA representative to administer any needed first
aid to the child, and if deemed necessary, to transport the child to a physician and/or hospital to receive emergency
treatment.
Date
Parent / Guardian’s Signature
Parent / Guardian’s Signature
Parent / Guardian’s Name (Printed)
Parent / Guardian’s Name (Printed)
Home Phone
Home Phone
Cell Phone
Work Phone
Work Phone
Cell Phone
MEDICAL RESTRICTIONS (ALLERGIES, ETC.):
PHYSICIAN’S NAME:
TELEPHONE:
ADDRESS:
INSURANCE COMPANY:
POLICY #:
This form is to be kept by the coach in the team medical kit for immediate access, should emergency treatment be required.
NEW CANAAN SOCCER ASSOCIATION
NYA 799364.1
Appendix 7 – Report on Referee Conduct Form
DATE OF GAME
_________________________________
TEAM NAME (e.g. Boys U-12 - Black)
_________________________________
VISITING TEAM NAME
_________________________________
REFEREE / LINESPERSON NAME
_________________________________
NEW CANAAN TEAM SCORE _______
VISITING TEAM SCORE _______
FIELD LOCATION
______________________________________________________
FIELD CONDITIONS
______________________________________________________
________________________________________________________________________
GAME CONDUCT (easy, friendly, hard-played, rough) _____________________________
________________________________________________________________________
PLAYER/COACH CAUTIONED
PLAYER/COACH EJECTED
_____________________________
___________________________________
_____________________________
___________________________________
COMMENTS/SUGGESTIONS FOR THE REFEREE/LINESPERSON:
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
NEW CANAAN COACH NAME AND TELEPHONE: __________________________________
NEW CANAAN MANAGER NAME AND TELEPHONE: _______________________________
Note: A coach or manager must complete all portions of this form and email to the NCSA Referee
Development Coordinator, John McLane, at [email protected]
NEW CANAAN SOCCER ASSOCIATION
NYA 799364.1
Appendix 8 - Equipment Request
TEAM
AGE
GIRLS / BOYS
U- ___________
(circle one)
(fill in age group)
TEAM NAME
_________________________
TEAM EQUIPMENT MANAGER
TEAM MANAGER
NAME
TELEPHONE
E-MAIL ADDRESS
ITEM
CORNER FLAGS
NUMBER OF ITEMS
U-9/10 TEAMS
U-11+ TEAMS
1 pinney
Size:
# OF FLAGS NEEDED:
GOALKEEPER SHIRT
Note: U-9 and U-10 Goal Keepers wear pinneys over their game jersey.
PINNIES – SIZE SMALL
1
PINNIES – SIZE LARGE
N/A
MEDICAL KIT
GAME BALL [SIZE 4 / U9-12; SIZE 5 / U13-14]
1
_____1
PATCHES/FRISBEES
GOALIE GLOVES
Team’s goalkeeper should go to Athletic Shoe Factory and get proper
fitting. NCSA covers the cost of one pair of goalie gloves to be used for
Fall and Spring seasons.
SUBMIT TO:
Athletic Shoe Factory
3 Forest Street, New Canaan
Phone: 966-3114
[email protected]
QUESTIONS:
Peter Trager, NCSA Equipment Manager
[email protected]
NEW CANAAN SOCCER ASSOCIATION
NYA 799364.1
Appendix 9 – Fee Reimbursement Request
TEAM (e.g. Boys U-12 - Black)
COACH NAME / TELEPHONE
MANAGER NAME / TELEPHONE
DATE
_________________________________________
_________________________________________
______________________________________
NAME(S) OF REFEREE / LINESMEN
_____
FEE PAID
____________________________________
_____
_______________
_____
_______________
_____
_______________
_____
_______________
_____
_______________
_____
_______________
___________________________________
_____
_____
_______________
_______________
____________________________________
_____ _______________
_____
______
SIGNATURE
_____
____________________________________
_____ _______________
_____
_____________________________________
_____ _______________
____
_____________________________________
____
_____ _______________
_____________________________________
DATE
TOURNAMENT NAME
_____ _______________
FEE PAID
__________________
MEDICAL SUPPLIES (DESCRIBE / ATTACH RECEIPT)
______________________________________________________
FEE PAID
__________________
TOTAL FEES:
MAKE CHECK PAYABLE TO: _______________________________________________________
MAIL TO:
NCSA TREASURER - JEFF POPPER, 18 ECHO HILL ROAD, NEW CANAAN, CT 06840 TO
Note: Please submit at the end of the season for reimbursement. If required, team treasurers may submit reimbursement
forms during the season for a minimum of $150.
NEW CANAAN SOCCER ASSOCIATION
NYA 799364.1
Appendix 11 – Parent Team Jobs
SIDELINE ASSISTANT – One parent will act as Sideline Assistant to the professional coach at games. The primary
role is to track playing time for the professional coach and to maintain order on the bench so the professional coach can
focus on the game. It is possible you will be asked to warm up a team or possibly start a game if the professional coach
is unable to get to the start of a game due to his obligation to his other NCSA team. In the event he is unable to attend
the game at all, a substitute professional coach will be supplied by the respective coaching organization. All parents
wishing to be considered for this role need to submit an application and CJSA Disclosure form (available online at
www.newcanaansoccer.org) to the Registrar. The Director of Coaching will make the final selection and the selected
candidates will remain in this position for the Fall and Spring seasons unless a change is warranted.
TEAM MANAGER - Coordinates all team activities, acts as liaison with coaches, parents, and the NCSA age-group
coordinator. Supplies field directions to team members and visiting teams. Secures field for home games.
Communicates with opposing team managers to coordinate game times for away games. Coordinates any
paperwork required for player/coaches passes, rosters and permission to travel forms. Ensures that player passes,
rosters, medical kit and Medical Release forms are brought to each game. Attends district age-group meeting in
Fall and Spring seasons.
TREASURER - Collects all fees from team parents for tournaments, trainers, coach, team parties, etc. and remits
payment to the proper person. Obtains reimbursement of fees from the NCSA Treasurer on behalf of the team.
Pays or ensures that referees are paid prior to each game.
SAFETY COORDINATOR – Creates a rotating schedule of families to ensure that there is an adult in addition to the
coach at all practices. This individual is not expected to help with practice but rather is available should a player
need assistance and remains at the field until the last child is picked up. Also, safety monitors are asked to refrain
from bringing dogs or other pets to practices.
REGISTRAR – Directs team parents to NCSA website for on-line registration and helps to field any questions or
issues relating to on-line registration. Also, for Spring registration, gathers necessary registration paperwork from
all team members, ensures they are complete and delivers to the NCSA Age Group Coordinator by the deadline.
TOURNAMENT COORDINATOR – Works with the NCSA Tournament Director to select appropriate tournaments
for the team. Completes registration paperwork. Registers team. Notifies Age Group Coordinator to secure valid
roster. Provides tournament game schedule, directions, and lodging arrangements, if appropriate.
EQUIPMENT & PATCHES/FRISBEES – Works with NCSA Equipment Manager to procure necessary equipment
for season. Equipment needs for U-9 and U-10 may vary from the U-11 and older teams. Secure patches and
Frisbee’s from Peter Trager for distribution at tournaments. Brings corner flags to all home games.
PHONE-TREE - Sets up e-mail list, cell phone and phone trees; assists manager in key communications, e.g. bad
weather days.
PUBLICITY - Prepares/submits weekly game write-ups to the Advertiser. Arranges for team photographs, if desired.
REFRESHMENTS –NCSA is discouraging team snacks. Rather, only ice, and if desired, orange slices are allowed at
games. Coordinates refreshments for half time and/or post game by assigning each family to bring the ice to the game
and to bring garbage bags for clean up.
TEAM PARTY – Plans and organizes the end-of-season parties. Requires several parents. Can split Fall and Spring
seasons.
GIFTS - Purchases gifts for coaches and manager.
Note:
Some of the team jobs may require the efforts of two or more families. Each family should volunteer to share in the
responsibility of at least one of the listed jobs. The team may identify any other parent jobs necessary to the efficient
management of the team. Jobs are for both the Fall and Spring seasons.
NEW CANAAN SOCCER ASSOCIATION
NYA 799364.1
Appendix 11 – Game Report
TEAM NAME
___________________________________________
AGE GROUP -- BOYS / GIRLS
___________________________________________
GAME DATE
___________________________________________
HOME TEAM
___________________________________________
VISITING TEAM
__________________________________________
SCORE
NEW CANAAN __________
OPPONENT
__________
NUMBER OF NEW CANAAN PLAYERS ON ROSTER
_______________________________
NUMBER OF NEW CANAAN PLAYERS PRESENT
_______________________________
DID ANY PLAYERS RECEIVE RED OR YELLOW CARDS? _____
PLEASE ELABORATE_________________________________________________________
_________________________________________________________________________
WERE THERE ANY SPECTATOR OR PLAYER BEHAVIOR PROBLEMS DURING THE GAME? __________
PLEASE ELABORATE__________________________________________________________
__________________________________________________________________________
REPORT PREPARED BY (MUST BE COACH OR MANAGER): ___________________________________
PHONE: ____________________ E-MAIL ADDRESS: ______________________________________
A coach or manager must e-mail the Game Report to: Peter Trager at [email protected] within 48 hours of
game.
NEW CANAAN SOCCER ASSOCIATION
NYA 799364.1