GAZ-SYSTEM AUCTIONS
Instruction manual
System user (Shipper)
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Table of Contents 1 Introduction ................................................................................................................................................. 3 1.1 Document purpose .................................................................................................................................... 3 1.2 General system description ....................................................................................................................... 3 2 General information on the GSA system ................................................................................................... 5 2.1 Main elements of the GSA portal ............................................................................................................. 5 2.2 Components – fields, selection lists, buttons ............................................................................................ 6 2.3 Navigating around the portal .................................................................................................................... 6 2.3.1 Confirming and saving .................................................................................................................... 7 2.3.2 Cancelling, going back, resigning ................................................................................................... 7 3 Administration ............................................................................................................................................. 8 3.1 3.2 3.3 3.4 4 System access ........................................................................................................................................... 8 User registration........................................................................................................................................ 8 Log into system....................................................................................................................................... 10 Password recovery .................................................................................................................................. 11 Auctions ...................................................................................................................................................... 12 4.1 Auction calendar ..................................................................................................................................... 12 4.2 Auction list ............................................................................................................................................. 12 4.3 Surrender application .............................................................................................................................. 14 4.4 Bidding in an ordinary auction ............................................................................................................... 16 4.4.1 Sustaining a bid ............................................................................................................................. 19 4.5 Auction summary.................................................................................................................................... 20 4.6 Auction preview...................................................................................................................................... 22 4.7 Bidding in a one-day auction .................................................................................................................. 22 4.8 Bidding in a within day auction .............................................................................................................. 25 4.9 Filtering/Sorting/Searching ..................................................................................................................... 26 4.10 Number of results on a page ................................................................................................................... 27 5 Secondary market ...................................................................................................................................... 28 5.1 Offers ...................................................................................................................................................... 28 5.1.1 Adding an offer .............................................................................................................................. 29 5.1.2 Taking an OTC offer ..................................................................................................................... 31 5.1.3 Taking an FCFS offer .................................................................................................................... 31 5.1.4 Taking a Call offer ........................................................................................................................ 31 5.1.5 Taking an offer .............................................................................................................................. 31 5.1.6 Transaction approval by the offering user .................................................................................... 32 5.2 Contracts ................................................................................................................................................. 34 6 General ....................................................................................................................................................... 36 6.1 6.2 6.3 6.4 6.5 6.6 7 Operators ................................................................................................................................................ 36 System Users .......................................................................................................................................... 37 Points directory ....................................................................................................................................... 37 Balance groups........................................................................................................................................ 38 News ....................................................................................................................................................... 39 Documents .............................................................................................................................................. 40 Profile ......................................................................................................................................................... 41 7.1 My data ................................................................................................................................................... 41 7.2 My connections ....................................................................................................................................... 41 7.3 Password change ..................................................................................................................................... 42 2
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Introduction 1.1
Document purpose This instruction is designed for shippers using the system. It aims to describe and elucidate how to use the GAZ‐SYSTEM AUCTIONS portal functionalities and capabilities. 1.2
General system description GAZ‐SYSTEM‐AUCTIONS (GSA) is an IT system used for organizing auctions by Operators of transmission systems. The auction participants are System Users i.e. Operators’ clients. The auction rules are laid down in REGULATION OF THE COMMISSION (EU) NO. 984/2013 of 14 October 2013, and in the Transmission Network Code. The detailed description of the auction system implementation is included in further chapters of this document. Definitions of terms and acronyms:
ABBREVIATION/TERM NO. TSO 1 Shipper 2 SYSTEM USER 3 4 5 6 CLIENT/USER CAM GSA TNC 7 8 EDIG@S Gas Day 9 10 Gas Year DESCRIPTION
Transmission System Operator – a power enterprise dealing with transmission of gas, responsible for the network traffic within the gas transmission system A natural or legal person, as well as an entity not having legal personality, but having legal capacity (described in the Art. 331 of the Civil Code) which uses transmission services under a transmission contract concluded with a TSO (SU) An entity using the transmission system under a transmission contract, who is a Shipper or Network User (def. TNC v 23) A GSA user who has access to GSA with a password, authorized to fulfil their duties in GSA Allocation mechanisms of the transmission capacity defined by the European Commission regulation
GAZ‐SYSTEM–AUCTIONS (System, Platform) Transmission Network Code – a summary of generally applicable rules governing the natural gas transmission in Poland An information exchange standard in gas industry based on EDI (Electronic Data Interchange) The period from 5:00 to 5:00 UTC the following day for winter time and from 4:00 to 4:00 UTC the following day when daylight saving time is applied. A period from 1 October of a year preceding the current year until 30 September of the current year (as per gas 3
Capacity 11 12 Validation Verification 13 14 15 16 Bundled capacity Standard capacity product Product type (by duration time) days).
Maximum hourly gas quantity which may be provided for transmission at the entry point or collected from the transmission system at the exit point Checks executed by the GSA system Checks executed by a user outside GSA, the result of which shall be entered into the system by the user, e.g. as a document status change A standard capacity product including capacities at entry and exit points at both sides of each interconnector A capacity quantity in a specified time at a specific interconnection point The period for which the standard product is offered. In the GSA system, the following product types will be handled: annual, quarterly, monthly. 4
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General information on the GSA system 2.1
Main elements of the GSA portal Figure 1 Main elements of the portal
1 – A panel with the system logo; clicking on it displays the system main page. NOTE! Clicking on the panel during e.g. bidding will take the user to the main page without saving the entered data. 2 – Information about the currently logged in user. 3 – System language selection. 4 – Menu: main tool for system navigation; it allows the user to go to various system areas. 5
2.2
Components – fields, selection lists, buttons Description of basic components used in the GSA system: Element
Description
1) 1) 2) 3) 2.3
Buttons used for switching between pages of a list; they are located under the displayed results tables if there is more information than can be displayed on one page. 1) go to the next/previous page (a one‐page jump); also, the current page is displayed. Preview button, used to go to details page of an element, e.g. an auction, next to which it is located. Simple search field, it narrows down the results to those matching the entered phrase. Sorting buttons: 1) default sorting of values in a column 2) sorting of values in a column in ascending order 3) sorting of values in a column in descending order Navigating around the portal The main tool for navigating around the portal is the top menu. It contains links to individual lists, grouped in subject‐based categories. The top menu is designed as a drop down menu, which means that clicking on an item that contains several more detailed items will display those items, and the screen part displaying forms will not change until a menu item is clicked that does not contain any more detailed items. When filling form fields, clicking the top menu will immediately move the user to the form of the given menu item, without saving the data in the previously filled form. Across the entire system, tool tips are used, which means that when the cursor is moved over an icon, a short text is displayed. This enables the user to navigate the system intuitively. Figure 2 Icon tool tips
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2.3.1 Confirming and saving Clicking the button triggers a validation of the data entered in the form against the business rules. In the GSA there is a single‐level faulty data gradation. Faulty data is highlighted in red. Red error – highlights a data error preventing the continuation of system operation; the data needs to be corrected, and the operation repeated where the error occurred. Figure 3 Error messages – red
Green message – this informs about the operation being completed successfully. Figure 4 Messages – green
2.3.2 Cancelling, going back, resigning When the user wants to go back to the list that was viewed previously and was the starting point for going to the current list, they may use the button, which will get them back to the previously viewed list. Data entered in the current form since the last save will not be remembered (when bidding in an auction, new capacity in the round will not be considered). 7
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ADMINISTRATION 3.1
System access The GSA system is an Internet portal based on Java Platform – Enterprise Edition. The system is accessed via a web browser. System access is based on user rights. This instruction covers the scope of operations available for a System User who is a Shipper. 3.2
User registration When a user wants to register in GSA individually, they may use the button for the System User on the main page. They will be sent to the registration form. Figure 5 User registration – step 1
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Figure 6 User registration – step 2
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Figure 7 User registration – step 3
All fields with a red asterisk are required and must be filled. After a successful registration a corresponding confirmation message is displayed. Figure 8 Registration confirmation
3.3
Log into system A System User is logged into the system after entering their login and password. After entering the URL address of the GSA system in the web browser, the login screen is displayed. 10
Figure 9 Login screen
After entering the username and password in the login form, the system checks if such a user exists in the system and if the password is correct. If the account was set up via the registration form, the password specified on that form must be used. 3.4
Password recovery A user may use a password recovery function, if they cannot log into the system. To do that, they have to press the button on the main page, and then enter the e‐mail address that was saved in the system and to which the instructions to recover the password should be sent. Figure 10 Forgotten password form
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AUCTIONS 4.1
Auction calendar From the top menu, select Auctions ‐> Auction calendar. The calendar enables a review of auction publication dates defined in the system and learning about the products which can be put out to the auction on the specified dates. It is displayed as a year calendar with weeks starting on Mondays. The list may be sorted based on auctions by: Year, Product type, Operator. Figure 11 Auction calendar
After selecting a date and clicking on a small triangle, the user is taken to a list of auctions with a filter set to the selected Product type and Auction start date. 4.2
Auction list From the top menu, select Auctions ‐> Auction list. The list of auctions of gas transmission capacities in a point displays all auctions in which a logged in user may participate, divided into: ongoing, historical and future. 12
Figure 12 Auction list
In the actions column, there are following icons available for the selected auction: – preview of ended bidding – opens an auction details form with the last saved auction state before its end. – participate in auction – when the auction begins and the user may bid for the first time. – participate in auction – when the auction has begun and the user may bid again in the same round. – participate in auction – when the auction is in progress, but its status is On break. – means an auction; additional auction marker that may be used to filter the list. The available types of auctions are marked with icons in the “Type” column. The detailed description is included in the key which can be accessed using the “Key” button. Figure 13 Auction list legend
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4.3
Surrender application The user shall have the option to submit an application for the surrender of capacity. In order to submit such application, the user must access the list of applications via the main menu (Auctions ‐> List of surrender applications) and then click on the An application input form will appear, allowing the operator to select the following options: Applicant organisation, Operator to which the application pertains, type of product, min. type of product as well as the product itself. The next section allows the operator to specify the restrictions applicable to the product by clicking on the type of product, inputting the desired value and then clicking on the button. 14
Figure 14 Adding a surrender application
The entire application must be confirmed by clicking on the button. Once saved, the application will appear on the list of applications. 15
Figure 15 List of surrender applications
The following options are available on the surrender application list, in the actions column: ‐ preview the saved/submitted applications ‐ submit application ‐ edit application (if not submitted) ‐ delete application 4.4
Bidding in an ordinary auction To be able to participate in bidding, the system user has to have an agreement concluded with an operator covering the entire duration of the product offered in the auction. The bidding form allows to enter capacity values for which a bid is to be placed for a given point by the organization. 16
Figure 16 Bidding
The bidding process is divided into rounds. At the top of the form, there is an auction identifier: Licytacja – ID aukcji: nr aukcji (Bidding – auction ID: auction number). During a round, the Runda (Round) field displays the state of the round and takes on the value of Trwa runda: [x.y] (Round in progress: [x.y]) where x is a consecutive number of a big round, and y – a consecutive number of a small round (during a break the field takes on the value of Trwa przerwa: [x.y] (On break: [x.y]). Additionally, a field next to it displays another information as a hint, indicating whether the round is big (D) or small (M). The field Od‐Do (From‐To) displays the duration of the round/break. The field Remaining displays the time in minutes remaining until the end of round. Displayed next are the values of bids in the previous and current rounds and cumulative amount of bids by all participants of the auction (the field Cumulative bid). After specifying the bid amount, checking or unchecking the “Conversion” checkbox and selecting the balance group for the current round, click on the button; the organisation will then be designated as the bidder for the capacity specified. The button opens a form and moves the user to the bottom of the opened screen to a section displaying all completed rounds with the following information: ‐ next round number, ‐ whether the round was cancelled or not, 17
‐ auction premium, ‐ bidding user's organization, ‐ capacity value bid during the round, ‐ tariff cost, ‐ premium cost, ‐ currency. Figure 17 Bidding history
The button allows to go back to the bidding list. The auctions are held on working days from 7:00 to 16:00 GMT during summer and from 8:00 to 17:00 GMT during winter. All auctions that are set to be opened/continued on a given day, are opened/reopened simultaneously on time when the above‐mentioned periods begin. The first round lasts 3 hours. Each next round lasts 1 hour, and each break lasts 1 hour (in default configuration), but the operator may set different rounds and breaks durations on a special form. 18
Figure 18 Bid – auction break
When bidding during an auction break, after entering into such an auction there is no Place a bid button. It is, however, possible to preview the amount of auction premium in the previous round, what it will be in the next round, how much capacity was bid in the previous round (and in total), and also auction details such as: Operator, Point, Capacity type, Large price step, Small price step, Tariff rate. Big rounds of an auction last until the total capacity bid by all auction participants is lower than the capacity defined in the auction when it was set up. When such situation occurs, the given big round is classified as Cancelled, and the next round(s) is/are small. There can be a maximum of 4 small rounds. It is possible to settle an auction earlier, if the total amount of capacity declared by all auction participants is lower than or equal to the maximum capacity. In each small round the value of capacity is suggested (to be declared in the current round) and equals the value declared in the round that was marked as cancelled. It is possible to enter a bigger value, but not bigger than it was in the previous round. 4.4.1 Sustaining a bid When a bidder wants to take advantage of the “Sustain bid” option, he or she should click on the “Sustain bid” button during the large price step bidding process and then check the “Sustain” option and input the desired value in the “Maximum auction premium amount” in the lower section of the “Sustain bid” field. In order to apply the selection made, click on the “Save” button. 19
Figure 19 Sustaining a bid
4.5
Auction summary When the auction ends, you can search for/preview an auction with a given ID in the historical auctions section. An ended auction gets the Ended status, and Auction result field displays the Settled. System displays the following data: about the product, point, declared capacity, auction end date, amount purchased by a given user, total amount sold (if more than 1 user participated in the bidding), what is the unsold capacity, capacity cost, and auction premium. 20
Figure 20 Ended auction preview
It is possible to preview an auction in which the user did not participate. The system displays then the following data: Auction status, Point and Product, Tariff rate, Price step, Auction end date, and in the auction details: Operator, Point, Capacity type, and Point direction. Figure 21 Preview of an ended auction in which the user did not participate
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4.6
Auction preview To make it easier to tell if a user participated in a given auction or not, after bidding the auction is highlighted in dark grey. This helps to see, e.g. when viewing archived auctions, those actions in which the user actually participated, and those only followed by them. Figure 22 Marking an auction in which the user did not participate
4.7
Bidding in a one‐day auction The bidding form allows to enter capacity values for which a bid is to be placed for a given point by the organization. It is possible to enter up to 10 offers. Figure 23 Bidding in a one-day auction
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To enter an offer, click on the button, and then on the button. Figure 24 Bidding – entering an offer
Complete the fields and click to confirm entered data, and then confirm the selection. The bid will be saved in the auction, which will be confirmed to the user through a displayed confirmation message. 23
Figure 25 Bidding – saving an offer
The button allows to go back to the auctions list. The auctions are held throughout the entire week. They begin according to the set auction configuration (set by the Operator), and by default they begin at 16:30 and last one round. The round lasts half an hour and ends at 17:00. Figure 26 One-day auction – ended
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In the preview of an ended one‐day auction, a user may check which offer was taken into consideration and which one was rejected. 4.8
Bidding in a within day auction The bids are placed in the same way as in a one‐day auction. This means that up to 10 offers may be entered. In a given moment, it is possible only to bid for a product available from the given hour +4. Bidding for specific hours is stopped as necessary, depending on the current bidding round (bids for capacity are placed 4 hours ahead of time, e.g. in the round beginning at 9:00, the bids are placed for the capacity from 13:00 until 6:00 of the gas day). The hours that have already passed in the given gas day and those outside of time regime of the adjustable system parameter set by the Operator (by default 4 hours ahead of time). The auction begins every day at the nearest full hour after the publication of one‐day auctions results, i.e. at 18:00 (unless other settings were made in the auction configuration). The first round ends at 2:30 and is effective for capacity allocation from 6:00. The last auction round ends at 1:30 and is effective for capacity allocation from 5:00 to 6:00 in a respective gas day. Figure 27 Within day auction – ended
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In the preview of a within day auction, a user may check the outcome of the auction, which
offer was taken into consideration and which one was rejected.
4.9
Filtering/Sorting/Searching It is possible to narrow down the auctions list by using filters. This is done with the button. Figure 28 Auction filters
In order to go back to the basic view, with the filters hidden, use the button. It is also possible to set the sorting order in the entire column. To do this, move the cursor over the chosen column and click one the arrows . The column with set sorting order will have one of those arrow highlighted in orange, i.e. or . The list supports also simple search. Any string of characters may be entered into the field, and the list of results will be narrowed down based on that phrase. This search does not recognize capital letters, so it is not a tool to find a perfect match. 26
Figure 29 Simple search
Additionally, the list of results can be refreshed with the timed function. You may enter a value between 10 seconds and 60 minutes until next automatic page refresh, and if there are new records in the list, they will be displayed then. Figure 30 Manual refresh
4.10 Number of results on a page It is possible to set the number of results per page. This is done with a drop down list in the bottom right corner of every list. Figure 31 Show a number of results per page
By default, the value of 10 is set. If there is more results, those remaining are displayed on consecutive pages and . 27
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SECONDARY MARKET Enables viewing offers defined in the system and contracts concluded for the secondary market. 5.1
Offers From the top menu, select Secondary market ‐> Offers. The offers will be listed. The table will contain the following data: Offers type, Procedure type, Point, Capacity, Period, Capacity type, Tariff rate, Type, Premium, Offer expiry date, Operator, Status. 28
Figure 32 Offers list
In the Actions column, the following options are available: – moves the user to edit data of the selected offer, – publishes the entered offer, – withdraws publication, – moves the user to preview the offer when it was already published, – accepts offers with placed bids. 5.1.1 Adding an offer A user with proper rights can add an Offer. Figure 33 Adding an offer
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Click on the button and select the type of bid. Figure 34 Bid type selection
The next step is to complete all mandatory fields and apply the selection made by clicking on the The button. The new bid will appear on the list. button lets the user select a point from the list of available points which, after clicking on , is assigned to the offer being created. Figure 35 Point selection
It also necessary to select the System User allowed to offer; depending on Procedure type, it is possible to select either only 1 or multiple users. 30
Figure 36 Selecting a user authorized to bid in an Offer
Figure 37 Selecting multiple users authorized to bid in an Offer
5.1.2 Taking an OTC offer Only one System User (properly authorized), indicated by the offer creator during the creation of the offer, may take an OTC offer. A user taking the offer cannot make any changes to the offer – they accept it as it is published or does not take it at all. 5.1.3 Taking an FCFS offer Only one System User from among those indicated by the offer creator during the creation of the offer may take an FCFS offer. The first user taking the offer makes the offer unavailable or other System Users. A user may specify capacity and period in line with the offer parameters. 5.1.4 Taking a Call offer All System Users indicated by the offer creator during the creation of the offer may take the Call offer until the offer expires or is closed by the offer creator. Those taking the offer may indicate the capacity, period and price in line with the offer parameters. The offer creator chooses at their own discretion the propositions to take. 5.1.5 Taking an offer A System User who was admitted to submit an offer may do so by clicking on the icon. The user will be sent to a form where it is possible to use the offer, depending on whether it is an OTC offer, FCFS offer, a Call (other scope of fields in the Submitting an offer section). 31
Figure 38 Submitting an offer
5.1.6 Transaction approval by the offering user After taking an OTC and FCFS offer, the offer automatically changes its status to for approval. Figure 39 Accept offer
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In the case of the Call offer, the status must by changed manually by the offering user. The offering user may accept a single offer or reject and then approve an offer. Figure 40 Auction management: Accept/Reject selected Offers
Then the Operator (whose point was included in the offer) may accept or reject the offer. 33
Figure 41 Operator's approval of the offer
When the offer is accepted by the Operator, it changes its status to Accepted. If the Operator does not accept the transaction, the offer changes its status to Rejected and the offer appears in the list of Contracts. 5.2
Contracts From the top menu, select Secondary market ‐> Contracts. The offers will be listed. The table will display the list of Offers with the Ended status. 34
Figure 42 Contracts list
In the Actions column, the following option is available: – preview the offer that received the Accepted or Rejected status. Figure 43 Contract preview
A lower section containing summaries of the bid realisation progress is available for bid types other than OTC. 35
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GENERAL 6.1
Operators From the top menu, select General ‐> Operators. Available operators will be listed. The table will contain the following data: Name (full and shortened), Contact details, EIC CODE, SHIPPER CODE, Logo. Figure 44 Operators list
In the Actions column, the following options are available: – sends the user to the operator's documents, – preview of the selected operator's details, – begins cooperation with a given operator in order to, subject to approval, be able to participate in auctions by the given operator, – sends a request to begin cooperation on the secondary market. 36
6.2
System Users From the top menu, select General ‐> System Users. A list of users will be displayed. The table will contain the following data: Name (full and shortened), Contact details, EIC code, Shipper CODE. Figure 45 System Users list
In the Actions column, the following options are available: – preview of the selected System User's details. 6.3
Points directory From the menu, select General ‐> Points directory. A list of all points will be displayed. Only the points belonging to the organization of the user who is an Operator will be available for editing. The list may be sorted by: Operator, Capacity type, Direction, Bundled points. 37
For each point, the following data will be displayed: Point ID, Name, EIC CODE, Direction, Gas type, Capacity type, Information whether the point is bundled, Operator, Comment. Figure 46 Points directory
6.4
Balance groups The user can select the balance group using the ‘General ‐> Balance group’ menu. All defined balance groups will be displayed on the list, making it possible to edit those groups. The list can be arranged according to: Id, Balance group code, 38
Name, Date (from), Date (to), Operator, Description. For each balance group, various types of data will be displayed, including: Id, Figure 47 List of balance groups
The user can access the following functions using the “Actions” column: ‐ leave group 6.5
News From the menu, select General ‐> News. A list of all news items will be displayed, divided into current and archived items. Clicking on the More link next to a given item will display the full text of this item. After logging in and opening the main page 3 newest news items are displayed. From this place these messages may be repeatedly opened. Figure 48 News
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6.6
Documents From the menu, select General ‐> Documents. This allows to read documents in the selected language, but also to view a document list in another language. Individual documents are displayed as links to download respective files. Figure 49 Documents
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PROFILE 7.1
My data From the top menu, select User ‐> My data. The system will display data of the currently logged in user with the option to edit all items except for Login. Any changes may be saved with the button. Figure 50 My data
7.2
My connections From the top menu, select User ‐> My connections. This lists the System Users connected to the Operator. The table will contain the following data: Operator, Request date, Status, Status change date, Status changed by, Current agreement from/to, Connection type. 41
Figure 51 Connections
In the Actions column, a following option is possible: – sends the user to operator's agreements. Figure 52 Agreements
7.3
Password change The system can generate a new password upon user's request. To generate a new password, select User ‐> Password change from the top menu. The system will display a form to enter the old password and (twice) a new one, and confirm the operation by clicking on the button. If the verification is successful, the new password is saved. It will be used from the next login. Figure 53 Password change
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